Maintenance Coordinator

BGIS; Toronto; On-site; CAD 47,000 - 59,000; Full time

Job summary

BGIS is seeking a Maintenance Coordinator in Toronto, ON to manage asset data, plan preventive maintenance, and oversee reporting. The role includes maintaining the CMMS database, creating job plans, and coordinating with technicians and operations to optimize workloads.

The ideal candidate has 1–3 years of facility services admin experience, a community college diploma or CET, and strong data accuracy with MS Office and CMMS proficiency.

Qualifications

• 1 to 3 years of facility services administration experience.
• Community college diploma or CET training.
• Strong administrative and organizational skills.
• Attention to detail and data accuracy.
• Clear communication for data exchange and follow-up.
• Ability to create accurate job plans and maintenance schedules.

Responsibilities

• Maintains and updates equipment data base and preventive maintenance program.
• Provides data collection procedures and forms to support data inputs into CMMS.
• Generates reports to review Technician workload with team and managers.
• Provides resource allocation recommendations to optimize resource utilization.
• Liaises with stakeholders to gather procedures to prepare/maintain job plans.
• Reviews preventive maintenance inspection reports and manages corrective work orders.

Skills

Administration

Data accuracy

MS Office

MS Copilot

Scheduling

Communication

Education

Community college diploma or CET

RPA training

Tools

CMMS

Maintenance database software

Job description

The Maintenance Coordinator is responsible for equipment data collection job plan documentation, job plan tasking, preventative maintenance scheduling, data reporting and CMMS end user training. Ensures adherence to policies and procedures ensuring data integrity, quality planning, and KPI work order metrics are achieved by team.

KEY DUTIES & RESPONSIBILITIES

Asset Management

• Maintains and updates equipment data base and preventative maintenance program.
• Provides data collection procedures, forms and checklists to support data inputs into service maintenance management database.
• Provides suggestions and assists with improvement of relevant procedures and resources.
• Provides quality and efficient asset based preventative maintenance program.

Preventative Maintenance Scheduling

• Creates preventative maintenance schedules based on assets.
• Reviews and updates work schedules taking into consideration factors including but not limited to current workload and geographical proximity to facilities or specific site conditions.
• Generates reports to review Technician workload with team and managers.
• Provides resource allocation recommendations to assist with optimizing resource utilization.

Job Plan Documentation

• Liaises with relevant stakeholders to gather work procedures in order to prepare and/or maintain related job plans.
• Provides suggestions on applicable job plans based on asset or job requirements.

Inspection / Service Report

• Reviews preventive maintenance inspection reports.
• Create and management of corrective maintenance work orders.
• Manage asset permits and certifications.

Reporting

• Generates data and prepares various reports to managers and team.
• Reviews reports and communicates observations and recommendations to operations team.

End User Training

• Provides training to CMMS end users.
• Other duties as assigned.

KNOWLEDGE & SKILLS

• 1 to 3 years of facility services administration work experience.
• Community college diploma or equivalent training (e.g. RPA, CET)
• Strong administrative and organizational skills.
• Strong attention to detail and data accuracy.
• Ability to communicate clearly and effectively with others for the purpose of data exchange, clarification and follow up.
• Ability to capture work procedures provided by others accurately and prepare accurate job plans.
• Ability to create accurate maintenance schedules based on contract requirements.
• Proficient with MS Office suite of applications along with ability to quickly learn new software applications and information systems.
• Proficient with MS Copilot.

Licenses and/or Professional Accreditation

• None required.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

47,118 - $58,897

Job Info

• Job Identification 233756
• Posting Date 10/21/2026, 08:00 PM
• Job Schedule Full time
• Locations Toronto, ON, Canada ON, Canada NB, Canada QC, Canada