Facility Maintenance Coordinator - Toronto

Equans; Toronto; On-site; CAD 48,000 - 55,000; Full time

Benefits offered by this job

Group insurance

Pension plan

Professional development

Job summary

Equans is seeking a Facility Maintenance Coordinator in Toronto to coordinate day-to-day maintenance activities across healthcare facilities. You will manage work orders in CMMS, track preventive maintenance, and support asset management with accurate records.

The role requires a Facilities Management-related degree, CMMS experience (Maximo/Asset Planner/QFM preferred), and strong organizational skills. Monday–Friday on-site with opportunities for process improvements and cross-functional

Qualifications

• Diploma or degree in Facilities Management, Building Systems, or related field.
• Experience coordinating maintenance in commercial, institutional, or healthcare settings.
• CMMS experience with Maximo, Asset Planner or QFM advantageous.

Responsibilities

• Coordinate daily, weekly and monthly maintenance activities.
• Monitor and manage work orders via CMMS and track preventive maintenance.
• Prepare maintenance schedules and service provider coordination plans.
• Generate Excel-based reports, KPIs and performance dashboards.
• Support asset management and documentation; assist audits and compliance.

Skills

Maintenance planning

CMMS

Contractor coordination

Asset tracking

KPI reporting

Excel

BAS and life safety

Education

Facilities Management degree

Tools

Maximo

Asset Planner

QFM

Job description

Job: Support Functions Admin Support Contract type: Permanent Location: 1051 Queen Street West M6J 1H3 Toronto Canada Offer ID: 92708Equans is looking for a Facility Maintenance Coordinator in Toronto!The Equans group is a world leader in the energy and services industry. The Group operates in 20 countries, with 90,000 employees working on 5 continents. Equans is a Bouygues group company.Equans designs, installs, and delivers customized solutions to improve its customers’ equipment, systems and technical processes and optimize their use in the context of their energy, industrial and digital transitions. Equans is a Bouygues group company.Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries and institutions that want to move towards more connected buildings, manage their facilities efficiently and reduce their carbon footprint.We design, implement, and maintain custom solutions to improve our customers’ facilities, systems, and infrastructures.Our core offerings are focused on the following areas:Integrated Asset and facilities management;Operation and maintenance of buildings and equipment (including district heating and cooling);Energy efficiency solutions and execution of decarbonization roadmaps;Building automation and systems;Solutions for transportation and mobility.To learn more, visit www.equansservices.com/enSummaryThe Facility Maintenance Coordinator is responsible for coordinating, scheduling, and monitoring maintenance activities across healthcare facilities to support safe, efficient, and compliant operations. The role oversees work order administration, preventive maintenance planning, contractor coordination, asset management, CMMS administration, and maintenance reporting. The Facility Maintenance Coordinator works closely with operations teams, service providers, and stakeholders to support facility performance, service excellence, and continuous improvement initiatives.DescriptionCoordinate daily, weekly, and monthly maintenance activities.Monitor and manage work orders through the CMMS .Track preventive and corrective maintenance completion rates and follow up on overdue work orders.Prepare and maintain maintenance schedules and service provider coordination plans.Generate and analyze Excel-based reports, KPIs, maintenance metrics, and performance dashboards.Support asset management activities, including equipment tracking and maintenance history records.Coordinate service calls with contractors, vendors, and internal stakeholders.Monitor building system notifications, service requests, and maintenance issues related to facility technologies and coordinate appropriate response actions.Coordinate investigations, vendor engagement, and corrective actions related to:CCTV SystemsAccess Control and Intercom SystemsReal-Time Location Systems (RTLS)Building Automation Systems (BAS)Maintain accurate maintenance documentation and records.Support audits, compliance inspections, and operational reporting requirements.Identify opportunities to improve maintenance processes and system efficiency.Provide administrative and operational coordination support to facilities maintenance activities, projects, and service delivery initiatives.Monitor contractor service delivery, track completion of assigned work, and escalate performance concerns as required.Assist with maintenance compliance requirements, including documentation supporting accreditation, regulatory inspections, and life safety programs.RequirementsAuthorized to work in Canada.Diploma or degree in Facilities Management, Building Systems, or a related field.Valid driver's license.Experience coordinating maintenance activities in a commercial, institutional, or healthcare environment.Experience using CMMS software (e.g., Maximo, Asset Planner, QFM).Strong organizational, communication, and problem-solving skills.Proficiency with Microsoft Office, particularly Excel.Knowledge of building systems, including BAS and life safety systems.Commitment to health, safety, quality, and customer service.SkillsMaintenance planning and scheduling.Work order and CMMS management.Contractor and vendor coordination.Asset tracking and maintenance records management.KPI reporting and performance monitoring.Client and stakeholder relationship management.Analytical, troubleshooting, and continuous improvement skills.Ability to manage multiple priorities in a fast-paced environment.AssetExperience in a healthcare or hospital environment.Knowledge of healthcare compliance, accreditation, and life safety requirements.Experience with CCTV, access control, intercom, RTLS, and smart building technologies.Familiarity with network and telecommunications infrastructure.What Equans offers youGroup insurance;A group pension plan;Balance between work and personal life;Professional and personal development in a company experiencing strong growth;A positive working environment characterized by competence, responsibility and innovation;Competitive terms of employment and excellent benefit schemes;A diverse workplace regarding gender, age and cultural background. We believe in the importance of diversity and inclusion.Equans benefits from an active women’s committee, Impactful Women.Equal employment opportunityEquans Services adheres to the principles of employment equity and values diversity and inclusion. We therefore encourage applications from all individuals, including women, Indigenous peoples, persons with disabilities, and individuals of all backgrounds and identities. We are committed to providing a respectful, accessible, and equitable work environment where everyone can thrive and contribute to our collective success.CommentDoes this challenge interest you? We would like to get to know you and we thank everyone who appliesPay range is $35- $40 per hour.This position is for an existing vacancy.We may use artificial intelligence (AI)- enabled tools to support certain stages of our recruitment process, such as resume screening or application filtration based on job-related criteria. All applications are reviewed, and all hiring decisions are made by human decision-makers.We may share your personal information with Equans affiliated companies, including the relevant internal departments involved in evaluating your application (for example, Human Resources).