Healthcare Administrative Secretary — Multi-Disciplinary Support

Prairie Mountain Health; Brandon; On-site; CAD 42,000 - 64,000; Full time

Job summary

Prairie Mountain Health in Brandon, Manitoba is seeking an Administrative Secretary 2 to provide clerical and administrative support to staff and clients served by the program. You will be part of the health care team, handling reception, scheduling, data entry, filing, mail, reports, meeting support, Telehealth, and inventory management, while upholding PHIA confidentiality and professional standards.

The role requires Grade 12, a Business Office Administration certificate, one year related

Qualifications

• Grade 12 education or Manitoba equivalent required.
• Certificate in Business Office Administration or equivalent.
• Minimum one year related experience in an administrative role.
• Knowledge of medical terminology and PHIA compliant practices.
• Proficiency with Microsoft Office and general IT literacy.
• Ability to work independently and in a team environment.
• Demonstrated confidentiality and professional communication.

Responsibilities

• Provide clerical and administrative support to a multi-disciplinary health care team.
• Perform reception duties and manage client scheduling and reminders.
• Handle mail, filing, data entry, and report preparation.
• Coordinate meeting space, minutes, and Telehealth support as needed.
• Maintain program forms, office supplies, and inventory in coordination with Materials Management.
• Ensure PHIA compliance in all communications and processes.
• Assist with payroll schedules, petty cash, and department requests as required.
• Support orientation and backup to other Administrative Secretaries.

Skills

Medical terminology

Microsoft Office

Organizational skills

Problem solving

Communication skills

Confidentiality

Team collaboration

Adaptability

Education

Grade 12 education

Certificate in Business Office Administration

One year related experience

Tools

Outlook

Word

Excel

Access

PowerPoint

Internet applications

Job description

Prairie Mountain Health in Brandon, Manitoba is seeking an Administrative Secretary 2 to provide clerical and administrative support to staff and clients served by the program. You will be part of the health care team, handling reception, scheduling, data entry, filing, mail, reports, meeting support, Telehealth, and inventory management, while upholding PHIA confidentiality and professional standards.

The role requires Grade 12, a Business Office Administration certificate, one year related