Health Information Clerk III – ADT & EHR Specialist

Shared Health-Soins Communs; Brandon; On-site; CAD 36,000 - 52,000; Part time

Job summary

Prairie Mountain Health is seeking a Clerk III Health Information at the Brandon Regional Health Centre. You will register patients in the ADT system, manage demographics and health information, and release records in accordance with PHIA and Mental Health Act policies.

Role requires knowledge of EHR, strong keyboarding, and ability to work evenings with 7.75 daily hours as part of a 0.70 FTE, in a dynamic health information unit within Prairie Mountain Health.

Qualifications

• Grade 12 education (MB Standards) or equivalent.
• Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
• Completion of a recognized Medical Terminology course or program.
• Recent experience in a patient reception/care area, specifically in registration of patients within an ADT system.
• Knowledge of electronic health records (EHR) applications in hospital settings including ADT, clinical information systems, and document management.
• Understanding of PHIA/ Mental Health Act privacy and regional confidentiality policies.
• Knowledge of health records management principles and processes.
• Demonstrated keyboarding skills, min 50 wpm with high accuracy.
• Proficiency in Microsoft Office and IT applications.
• Manitoba Class 5 Driver's license and access to a vehicle to service Prairie Mountain Health.
• Ability to work independently and in teams.

Responsibilities

• Register and process on the ADT system for admissions, discharges, and transfers.
• Collect complete demographic and financial data, including health coverage.
• Complete required registration forms and labels.
• Perform clerical duties to support unit operations.
• Retrieve clinical health information as required (e.g., Allergy & Alert).
• Release information in compliance with PHIA and Mental Health Act policies.
• Process Birth Registrations per the Vital Statistics Act.
• Coordinate bed placement with hospital staff as needed.
• Maintain Morgue tracking and related documentation.
• Liaise with Nursing Office on staffing and unit needs.
• Answer switchboard and direct callers as needed.
• Respond to emergencies and alarms following established protocols.
• Ensure timely fax/email communication per PHIA mandates.

Skills

Organization skills

Privacy awareness

Communication skills

Keyboarding 50 wpm

Microsoft Office proficiency

Education

Medical Office Administration diploma

Health Unit Clerk certificate

Administrative Assistant program

Medical Terminology course

Tools

ADT system

EHR applications

Microsoft Outlook

Word / Excel / Access / PowerPoint

Job description

Prairie Mountain Health is seeking a Clerk III Health Information at the Brandon Regional Health Centre. You will register patients in the ADT system, manage demographics and health information, and release records in accordance with PHIA and Mental Health Act policies.

Role requires knowledge of EHR, strong keyboarding, and ability to work evenings with 7.75 daily hours as part of a 0.70 FTE, in a dynamic health information unit within Prairie Mountain Health.