Health and Safety Admin Officer

FCC Group; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

FCC Group is seeking a Health & Safety Administration Officer to support project delivery from the project office in Toronto, with occasional site visits. You will maintain records, coordinate health and safety initiatives, and assist with compliance and training tracking.

Ideal candidates will have a relevant diploma or certificate, strong administrative skills, and proficiency in MS Office. The role emphasizes data accuracy and professional collaboration with project personnel.

Qualifications

• Diploma or certificate in Occupational Health & Safety, Business Administration, or related field.
• Strong administrative and organizational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Excellent attention to detail and data accuracy.
• Strong written and verbal communication skills.

Responsibilities

• Provide direct administrative support to the Health & Safety team.
• Maintain Health & Safety filing systems, ensuring documentation is current and accessible.
• Update and manage health and safety records, forms, registers, and project documentation.
• Support the preparation and organization of materials for audits.
• Maintain and manage the project Training Tracker and monitor training expiry dates.
• Coordinate PPE ordering, distribution, and inventory management.
• Assist with health and safety data collection and monthly statistics and reports.
• Support development of health, safety, and wellbeing initiatives.

Skills

Administrative skills

Organizational skills

MS Office

Data accuracy

Education

Diploma/Certificate in Occupational Health & Safety

Business Administration

Tools

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Job description

Reports to: Health & Safety Director The Health & Safety Administration Officer plays a vital role in supporting the successful delivery of the Project by providing administrative and operational support to the Health & Safety Team. This position is responsible for maintaining accurate records, coordinating health and safety initiatives, assisting with compliance activities, and ensuring health and safety systems and documentation are effectively managed. While primarily based in the project office, occasional visits to the construction site may be required to support project activities and engage with project personnel.

Position Summary

Reports to: Health & Safety Director The Health & Safety Administration Officer plays a vital role in supporting the successful delivery of the Project by providing administrative and operational support to the Health & Safety Team. This position is responsible for maintaining accurate records, coordinating health and safety initiatives, assisting with compliance activities, and ensuring health and safety systems and documentation are effectively managed. While primarily based in the project office, occasional visits to the construction site may be required to support project activities and engage with project personnel.

The Health & Safety Admin Officer’s key responsibilities are:

• Provide direct administrative support to the Health & Safety team.
• Maintain Health & Safety filing systems, ensuring documentation is current, accurate, and readily accessible.
• Update and manage health and safety records, forms, registers, and project documentation as required.
• Support the preparation and organization of materials for internal and external audits.
• Maintain and manage the project Training Tracker.
• Monitor training expiry dates and assist in coordinating required training and recertification activities.
• Ensure training records are accurately maintained and updated.
• Conduct regular Personal Protective Equipment (PPE) inventory stock takes.
• Coordinate PPE ordering, distribution, and inventory management.
• Maintain records of PPE issuance to project personnel.
• Collect and maintain project health and safety data.
• Assist in compiling monthly health and safety statistics and reports.
• Support the analysis and reporting of project safety performance metrics and trends.
• Assist in the development and implementation of project health, safety, and wellbeing initiatives.
• Support the delivery of the NEC Health and Wellbeing Program and Strategy.
• Coordinate wellness campaigns, awareness activities, and employee engagement initiatives.
• Organize and coordinate quarterly Safety Summit events.
• Assist with meeting logistics, presentations, communications, and event documentation.
• Provide support for health and safety activities occurring on-site when required.
• Assist with safety inspections, observations, and project initiatives under the guidance of the Health & Safety Team.
• Maintain positive working relationships with project staff, contractors, and stakeholders.

Education And Qualifications

• Diploma, certificate, or education in Occupational Health & Safety, Business Administration, or a related field, or equivalent relevant experience.
• Strong administrative and organizational skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Excellent attention to detail and data accuracy.
• Strong written and verbal communication skills.
• Ability to effectively manage multiple tasks and deadlines in a fast-paced environment.

Job Requirements

• Strong attention to detail.
• Excellent organizational and time management skills.
• Ability to prioritize competing tasks.
• Professional and proactive approach to work.
• Strong interpersonal and teamwork skills.
• Commitment to promoting health, safety, and wellbeing in the workplace.
• Ability to handle confidential information with discretion.

WORK ENVIRONMENT

FCC is dedicated to creating an inclusive workplace where diversity is valued and respected. As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities. We offer reasonable accommodations upon request to support applicants throughout their journey with us. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), affirming our ongoing efforts to provide a supportive and equitable environment for all.

We appreciate your interest; however, only qualified candidates will be contacted by our Talent Acquisition Team. We do not accept unsolicited agency resumes.