Health Administration Assistant

Shepherd's Care Foundation; Calgary; On-site; CAD 26,000 - 37,000; Full time

Job summary

Shepherd’s Care Foundation in Rocky View County, AB is seeking a Health Administration Assistant for a permanent full-time role reporting to the Director of Care at Prince of Peace. The position focuses on coordinating and maintaining care staffing schedules in line with collective agreements.

Beyond scheduling, you will assist with hiring, manage incoming medical documents, perform payroll-related tasks for the Care Department, and provide general clerical support.

Qualifications

• Two years of experience in a general administrative support position.
• Strong organizational skills.
• Intermediate knowledge of basic computer programs including Microsoft Word and Excel.

Responsibilities

• Coordinating and maintaining care staffing schedules in compliance with collective agreements.
• Filling vacant shifts and posting vacant positions.
• Maintaining all documentation for the Care Department.
• Providing general office clerical support and payroll-related functions.

Skills

Administrative support

Tools

Microsoft Word

Excel

Job description

Closing Date: Open until suitable candidate is selected.

The Opportunity

Employment Type: Permanent Full Time

FTE: 1.00

Biweekly Hours: 77.5

Hourly Rate of Pay: $23.08

Location: Shepherds Care Prince of Peace: 300 Prince of Peace Way Rocky View County, AB

Reporting to the Director of Care (DOC) at Prince of Peace, the Health Administration Assistant’s coordinates and maintains the care staffing schedules in compliance with collective agreements, filling vacant shifts, posting vacant positions, and maintaining all documentation.

In addition to the scheduling responsibilities, the Health Administration Assistant performs various duties including:

• updating client specific task sheets;
• assisting with the hiring process;
• managing incoming medical documents and distributes information to the appropriate department(s);
• completing payroll functions associated with Care Department; and providing general office clerical support.

Consider applying if you have two years’ experience in a general administrative support position; strong organizational skills; can read, write, and speak English fluently and have intermediate knowledge of basic computer programs including Microsoft Word and Excel. Experience working in a health care environment and with Collective Agreements is considered an asset.

Who We Are

Shepherd’s Care Foundation is a mission driven, faith-based, not-for-profit organization providing quality care and accommodations to more than 1000 seniors in Calgary, Edmonton, and Barrhead. Our campuses provide living options for residents with a full spectrum of care needs including Independent Living, Continuing Care Home Type B (supportive living/SL4), Continuing Care Home Type B Secure (SL4D), Continuing Care Home Type A (long term care and complex care), and Home and Community Care Type 2.

What We Offer

Shepherd’s Care Foundation offers competitive total rewards, a strong focus on employee safety and wellness, and a commitment to progressive work teams, personal development, and collaboration. We also offer respectful and culturally inclusive workplaces that align with our employee-developed Behaviour Standards, and pride ourselves on open and connected work environments.

Note that, the successful applicant must provide a Vulnerable Sector Check (satisfactory to the employer).