Head Office Admin & Front Desk Coordinator

Cactus Club Cafe; Vancouver; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

50% food & drinks discount

Benefits package

Wellness spending account

Job summary

Cactus Club Cafe in Vancouver seeks a proactive Head Office receptionist to welcome employees and visitors, manage front-desk duties and support corporate services. You will handle mail, calls, and meeting logistics, ensuring smooth office operations at our Vancouver Head Office.

The role offers a competitive salary and benefits, along with a generous food discount and opportunities for growth within a fast-growing national brand.

Qualifications

• Organized and detail-oriented with the ability to juggle multiple tasks.
• Warm, professional and able to make people feel welcome.
• Reliable, responsive and with strong follow-through.
• Clear written and in-person communicator.
• Collaborative and willing to help wherever needed.
• Comfortable using Google Workspace and eager to learn new systems.

Responsibilities

• Serve as the first point of contact at Head Office for employees, guests and visitors.
• Complete daily Head Office opening and closing duties.
• Manage Corporate Services inbox and route messages appropriately.
• Monitor incoming calls and voicemail and direct messages accordingly.
• Handle mail, couriers and deliveries.
• Keep shared spaces stocked and organized; coordinate supplies.
• Coordinate meeting logistics and post-meeting reset.
• Support office initiatives and projects as needed.

Skills

Organized

Detail-oriented

Professional communication

Reliable

Collaborative

Google Workspace

Tools

Google Workspace

Job description

Cactus Club Cafe in Vancouver seeks a proactive Head Office receptionist to welcome employees and visitors, manage front-desk duties and support corporate services. You will handle mail, calls, and meeting logistics, ensuring smooth office operations at our Vancouver Head Office.

The role offers a competitive salary and benefits, along with a generous food discount and opportunities for growth within a fast-growing national brand.