Graduate Administrator, Part-Time (60% FTE)

University of Toronto; Toronto; On-site; CAD 81,000 - 104,000; Part time

Job summary

University of Toronto’s Department of French seeks a part-time Graduate Administrator to support graduate programs. The role involves advising students, managing awards, preparing reports, and coordinating admissions and course materials in a fast-paced, diverse environment in downtown Toronto.

The position requires strong bilingual communication, graduate office administration experience, and proficiency with ROSI, Degree Explorer, and MS Office.

Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four (4) years of relevant student experience in graduate administration in a post-secondary environment.
• Extensive experience with graduate level guidelines and procedures.
• Experience providing senior admin support for a graduate office, including scholarships/fellowships, student records, reporting, admissions, PhD defences, committees.

Responsibilities

• Advise students on academic and financial matters with options and consequences.
• Analyze and allocate award funding; prepare reports and projections.
• Lead seminars/workshops and develop outreach materials.
• Review admissions applications and coordinate course materials.
• Prepare and disseminate program information and timetables.
• Analyze service delivery and suggest process improvements.
• Stay updated on policies, procedures, and applicable requirements.

Skills

Graduate administration

Student advising

Data reporting

MS Office

Bilingual French-English

ROSI knowledge

Admissions reporting

Time management

Education

Bachelor's Degree

Equivalent experience

Tools

ROSI Express

Degree Explorer

ROSI

Microsoft Excel

Job description

Graduate Administrator, Part-Time (60% FTE)

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within The Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity

The Department of French at the University of Toronto offers an exciting and immersive environment conducive to educating, motivating, and success. The programs we offer cover the literature, linguistics, cultural aspects, and understanding of the French language. Our objective is to develop the academic knowledge of all students using a series of methodology courses and research-oriented seminars, leading to the perfection of their research skills in French Studies. Located in Canada’s largest city, our department provides the necessary resources for the development of critical skills to utilize French fluently, as one of Canada’s official languages.

This is a part-time (60% FTE), continuing (permanent) position for three (3) days per week.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Analyzing and making recommendations on award funding allocation
• Analyzing statistical information to inform enrollment projections and planning and preparing reports
• Leading seminars and/or workshops and producing promotional and outreach materials
• Reviewing and assessing admissions applications
• Coordinating the preparation and distribution of program and/or course material
• Analyzing service delivery and/or internal processes and recommending improvements
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum four (4) years of relevant student experience working in graduate administration in a post-secondary academic environment
• Extensive experience working with graduate level academic guidelines and procedures or other similar procedures
• Experience providing senior administrative support for a graduate office, including coordinating scholarships and fellowships, developing and maintaining student records and files, maintaining statistical data and reporting, reviewing and assessing admission applications, organizing Ph.D. oral defences, providing administrative support to committees, and performing other related student administrative duties for a graduate office
• Experience counselling students with relevant academic guidelines and procedures and providing relevant information
• Experience determining logistical details required for the execution of admissions processes
• Experience preparing, disseminating and coordinating course timetables
• Ability to organize student events and promotional material
• Excellent verbal and written communications skills in French and English
• Experience working with ROSI, ROSI Express, Degree Explorer and/or other related student database systems
• Strong working knowledge in Microsoft Office including Excel, and Word
• Strong working knowledge with databases and preparing reports
• Excellent customer service skills
• Shows good problem-solving skills, accuracy and the ability to meet multiple deadlines while working in an environment with frequent interruptions
• Excellent interpersonal and analytical skills
• Proven collaborative and teamwork skills
• Understanding and sensitivity working with students encompassing diversity of backgrounds

To be successful in this role you will be:

• Accountable
• Approachable
• Communicator
• Efficient
• Intuitive
• Organized
• Possess a positive attitude
• Problem solver

Closing Date:

09/13/2026, 11:59PM ET

Employment Information:

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Part-Time

Pay:

USW Pay Band 12 — $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Location:

St. George (Downtown Toronto)

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity-deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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