Grants & Financial Administrator

University of Toronto; Toronto; On-site; CAD 86,000 - 110,000; Full time

Job summary

The University of Toronto’s Faculty of Arts & Science, Dept of Economics, is looking for a Grants & Financial Administrator to oversee research grants and contracts. The role operates under the Department Manager in a downtown Toronto campus setting.

Key duties include forecasting and monitoring budgets, analyzing financial reports, and ensuring grant terms are correctly applied. Strong accounting knowledge, payroll experience, and advanced Excel are essential.

Qualifications

• Bachelor’s degree in business or accounting or equivalent experience.
• Minimum four years of financial experience incl. grants/contracts.
• Experience with payroll, account reconciliation, financial statements.
• Strong MS Excel and general accounting knowledge.
• Experience with university financial policies and grant guidelines.

Responsibilities

• Forecast, plan and monitor multiple complex budgets.
• Analyze financial information for management decisions.
• Interpret and apply policies and procedures independently.
• Record, reconcile and report on funding accounts for grants/contracts.
• Ensure sponsor terms are applied correctly.
• Coordinate with internal contacts on restricted fund reporting.
• Apply University financial management guidelines and regulations.
• Stay informed on policy changes and collective agreements.

Skills

Financial forecasting

Analytical thinking

Excellent communication skills

Teamwork / collaboration

Education

Bachelor's Degree in business and/or accounting

Tools

MS Excel

FIS/DIS/RIS/HRIS

Job description

Grants & Financial Administrator

Date Posted: 08/25/2026

Req ID: 49950

Faculty/Division: Faculty of Arts & Science

Department: Dept of Economics

Campus: St. George (Downtown Toronto)

Position Number: 00055846

Existing Vacancy: Yes

Description

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

Your opportunity:

The Department of Economics ranks among the top economics departments internationally and is ranked number one in Canada. Nearly 70 per cent of all students take at least one course in economics during their undergraduate studies and our faculty is committed to educating and inspiring them all. Teaching and research in our department span a wide range of fields including theory, applied data analysis and econometric methodology. Located in the downtown core of Canada’s largest city, our department is immersed in a rich environment of rapidly expanding business and financial capital.

Under the general direction of the Department Manager, the incumbent will oversee the Department of Economics' research grants and contracts that are varied and complex in scope.

Your responsibilities will include:

• Forecasting, planning and monitoring multiple complex budgets
• Analyzing complex statistical reports and/or financial information for management decision-making
• Interpreting and applying policies and procedures when making independent decisions
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Ensuring research sponsor financial terms have been applied correctly
• Liaising with internal contacts to resolve restricted fund administration and reporting issues
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements

Essential Qualifications:

• Bachelor's Degree in business and/or accounting or acceptable combination of equivalent experience.
• Minimum four years’ of financial experience, and experience related to research grants, and contracts
• Demonstrated work experience in aspects of accounting up to and including payroll, account reconciliation, and preparation of financial statements
• Demonstrated strong knowledge of general accounting principles and procedures
• Solid work experience interpreting and applying financial policies
• Experience interpreting and adhering with granting agencies’ funding guidelines and policies
• Well-developed financial forecasting analysis abilities
• Proven experience with compiling, investigating, and analyzing financial information as well as making recommendations based on outcome of analyses
• Experience with processing payroll in a university setting
• Excellent communication skills, both oral and written
• Highly proficient in using MS Office, with advanced skills in MS Excel
• Advanced experience with University's Administrative Management System (FIS, DIS, RIS, and HRIS), or other similar systems

Job descriptions are available upon request for internal applicants.

To be successful in this role you will be:

• Approachable
• Diligent
• Efficient
• Meticulous
• Organized
• Problem solver
• Team player

This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date:

09/02/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 13 -- $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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