Governance & Legislation Coordinator

Westbank First Nation Inc.

Kelowna

On-site

CAD 60,000 - 70,000

Full time

25 hours ago

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Benefits offered by this job

Municipal Pension Plan

Extended health and dental coverage

Flexible time-off provisions

Education and leadership development

Job summary

Westbank First Nation, located in Kelowna, BC, seeks a Legislative Administrator to support the General Legal Counsel and Policy Development Coordinator in drafting, amending, and administering legislation and governance instruments. The role includes managing access to information requests, coordinating legal files, and ensuring privacy compliance.

The successful candidate will bring a certificate/diploma in a related field, 2+ years in government or public sector administration, strong

Qualifications

Certificate or diploma in Local Government Administration, Public Administration, Law, Information Management, or related field.
Minimum of two (2) years of administrative experience, preferably within a First Nation government, local government, or public-sector environment.
Minimum of two (2) years of related experience supporting legislative, policy, privacy and data management, or legal service functions, including drafting support, document coordination, legal file management, and stakeholder communication.
Demonstrated interest in governance, legislation, policy development, and/or information privacy.
Equivalent combination of education, training and experience may be considered

Responsibilities

Assists the General Counsel in drafting and amending legislation and other legal documents.
Supports the Policy Development Coordinator in the research, development, and implementation of governance instruments and policies.
Conducts research on legislative, policy and governance issues, providing summaries and recommendations.
Coordinates and administers legal files, including maintaining document logs, tracking deadlines, and organizing case-related materials.
As directed by the General Legal Counsel, acts as an administrative liaison between external legal representatives and internal interest holders, ensuring timely communication and information-sharing.
Assists General Legal Counsel in their role as Chief Privacy Officer by responding to freedom of information requests.
End-to-end processing of access to information requests in accordance with WFN’s Freedom of Information and Protection of Privacy Law.
Supports the administration of legislative amendment and enactment processes, including preparing enactment packages, implementing community and stakeholder consultation activities, tracking revisions, and coordinating internal review workflows.
Prepares and organizes materials for meetings, including agendas, reports, and briefing notes.
Maintains accurate records and files related to legislative, policy and legal matters.
Provides administrative support to the General Counsel and Director of Operations, as needed, including managing calendars, scheduling meetings, and handling correspondence.
Monitors relevant legislative and policy developments and provide updates to the General Counsel and Policy Development Coordinator.
Assists with preparing documentation for Council, committees, and community engagement processes related to legislation and governance
Ensures proper organization, retention, and confidentiality of legal and legislative documents in accordance with WFN policies
Liaises with internal and external stakeholders to facilitate legislative, policy, and legal administrative processes
Performs other duties as assigned by the General Counsel and Director of Operations
Provides support and will work closely with the Policy Development Coordinator
Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards, and procedures