Legislative Administrator

Westbank First Nation Inc.; Kelowna; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Municipal Pension Plan

Extended health and dental coverage

Flexible time-off provisions

Education and leadership development

Job summary

Westbank First Nation, located in Kelowna, BC, seeks a Legislative Administrator to support the General Legal Counsel and Policy Development Coordinator in drafting, amending, and administering legislation and governance instruments. The role includes managing access to information requests, coordinating legal files, and ensuring privacy compliance.

The successful candidate will bring a certificate/diploma in a related field, 2+ years in government or public sector administration, strong

Qualifications

• Certificate or diploma in Local Government Administration, Public Administration, Law, Information Management, or related field.
• Minimum of two (2) years of administrative experience, preferably within a First Nation government, local government, or public-sector environment.
• Minimum of two (2) years of related experience supporting legislative, policy, privacy and data management, or legal service functions, including drafting support, document coordination, legal file management, and stakeholder communication.
• Demonstrated interest in governance, legislation, policy development, and/or information privacy.
• Equivalent combination of education, training and experience may be considered

Responsibilities

• Assists the General Counsel in drafting and amending legislation and other legal documents.
• Supports the Policy Development Coordinator in the research, development, and implementation of governance instruments and policies.
• Conducts research on legislative, policy and governance issues, providing summaries and recommendations.
• Coordinates and administers legal files, including maintaining document logs, tracking deadlines, and organizing case-related materials.
• As directed by the General Legal Counsel, acts as an administrative liaison between external legal representatives and internal interest holders, ensuring timely communication and information-sharing.
• Assists General Legal Counsel in their role as Chief Privacy Officer by responding to freedom of information requests.
• End-to-end processing of access to information requests in accordance with WFN’s Freedom of Information and Protection of Privacy Law.
• Supports the administration of legislative amendment and enactment processes, including preparing enactment packages, implementing community and stakeholder consultation activities, tracking revisions, and coordinating internal review workflows.
• Prepares and organizes materials for meetings, including agendas, reports, and briefing notes.
• Maintains accurate records and files related to legislative, policy and legal matters.
• Provides administrative support to the General Counsel and Director of Operations, as needed, including managing calendars, scheduling meetings, and handling correspondence.
• Monitors relevant legislative and policy developments and provide updates to the General Counsel and Policy Development Coordinator.
• Assists with preparing documentation for Council, committees, and community engagement processes related to legislation and governance
• Ensures proper organization, retention, and confidentiality of legal and legislative documents in accordance with WFN policies
• Liaises with internal and external stakeholders to facilitate legislative, policy, and legal administrative processes
• Performs other duties as assigned by the General Counsel and Director of Operations
• Provides support and will work closely with the Policy Development Coordinator
• Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards, and procedures

Skills

Governance knowledge

Legal administrative processes

Stakeholder coordination

Written and verbal communication

Organizational skills

Confidentiality

Information privacy awareness

Education

Certificate or diploma in Local Government Administration or related field

2+ years administrative experience

2+ years experience supporting legislative/policy/privacy/ legal functions

Interest in governance/ legislation/ information privacy

Tools

Microsoft Office Suite

Document management systems

Electronic filing platforms

Case/records management databases

Job description

Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work.

POSITION SUMMARY

Reporting directly to the General Legal Counsel, the Legislative Administrator plays a key role in supporting the General Legal Counsel and the Policy Development Coordinator in the development, drafting, and amendment of legislation and governance instruments.

The Legislative Administrator acts as a primary administrative point of contact between external legal representatives and internal stakeholders, coordinating legal file documentation, tracking legal matters, and supporting the administration of legislative amendment and enactment processes. While this role does not provide legal advice, it supports the efficient flow of information and documentation related to legal and legislative matters.

The role is also responsible for managing the end-to-end processing of access to information requests. Responsibilities include consulting with applicants, identifying and retrieving responsive records, preparing records for disclosure, applying legislative exceptions, and ensuring compliance with legislated timelines. The role also supports privacy compliance by administering policies and procedures, advising staff and the public on Westbank First Nation’s Freedom of Information and Protection of Privacy Law, responding to complaints and investigations, and delivering training and guidance across the organization.

EDUCATION/EXPERIENCE

• Certificate or diploma in Local Government Administration, Public Administration, Law, Information Management, or a related field
• Minimum of two (2) years of administrative experience, preferably within a First Nation government, local government, or public-sector environment
• Minimum of two (2) years of related experience supporting legislative, policy, privacy and data management, or legal service functions, including drafting support, document coordination, legal file management, and stakeholder communication
• Demonstrated interest in governance, legislation, policy development, and/or information privacy.
• Equivalent combination of education, training and experience may be considered

REQUIREMENTS

• Criminal Record Check with results acceptable to WFN
• Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation

JOB DUTIES/RESPONSIBLTIES

• Assists the General Counsel in drafting and amending legislation and other legal documents
• Supports the Policy Development Coordinator in the research, development, and implementation of governance instruments and policies
• Conducts research on legislative, policy and governance issues, providing summaries and recommendations
• Coordinates and administers legal files, including maintaining document logs, tracking deadlines, and organizing case-related materials
• As directed by the General Legal Counsel, acts as an administrative liaison between external legal representatives and internal interest holders, ensuring timely communication and information-sharing
• Assists General Legal Counsel in their role as Chief Privacy Officer by responding to freedom of information requests.
• End-to-end processing of access to information requests in accordance with WFN’s Freedom of Information and Protection of Privacy Law.
• Supports the administration of legislative amendment and enactment processes, including preparing enactment packages, implementing community and stakeholder consultation activities, tracking revisions, and coordinating internal review workflows
• Prepares and organizes materials for meetings, including agendas, reports, and briefing notes
• Maintains accurate records and files related to legislative, policy and legal matters
• Provides administrative support to the General Counsel and Director of Operations, as needed, including managing calendars, scheduling meetings, and handling correspondence
• Monitors relevant legislative and policy developments and provide updates to the General Counsel and Policy Development Coordinator
• Assists with preparing documentation for Council, committees, and community engagement processes related to legislation and governance
• Ensures proper organization, retention, and confidentiality of legal and legislative documents in accordance with WFN policies
• Liaises with internal and external stakeholders to facilitate legislative, policy, and legal administrative processes
• Performs other duties as assigned by the General Counsel and Director of Operations
• Provides support and will work closely with the Policy Development Coordinator
• Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards, and procedures

KNOWLEDGE/SKILLS/ABILITIES

• Strong understanding of legislative processes and governance frameworks
• Understanding of basic legal administrative processes (e.g., document management, matter tracking, stakeholder coordination)
• Familiarity with First Nation governance structures and local government operations
• Excellent organizational skills and attention to detail
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and legal/administrative software such as document management systems, electronic filing platforms, and case or records management databases.
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple files, priorities, and competing deadlines in a fast-paced environment while maintaining accuracy and confidentiality.
• Ability to manage multiple tasks and deadlines effectively
• Demonstrates a high degree of confidentiality in interpersonal interaction
• Working knowledge of the history of colonization in Canada and its ongoing impact on modern issues affecting Indigenous Peoples
• Working knowledge in communicating with Indigenous Peoples, demonstrating sensitivity and empathy, and awareness of how language choices can influence and impact conversations

The median salary or this position is $64,753

Westbank First Nation offers a competitive and thoughtfully designed total rewards package that reflects our commitment to employee wellbeing and long-term success. In addition to a competitive base salary, employees are eligible to participate in the Municipal Pension Plan, a defined benefit pension plan with a 9.31% employer contribution following the eligibility period along with comprehensive extended health and dental coverage.

Our unique and generous flexible time-off provisions are designed to promote work–life–family balance and overall wellness. At WFN, we also prioritize continuous growth and leadership development by investing in meaningful education and professional development opportunities that support both individual advancement and organizational excellence.

This opportunity will close at midnight on Sunday, October 11, 2026

While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, preference will be provided to qualified WFN Members & Indigenous applicants.