Funding Administrator

MCAP Group of Companies; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player in mortgage finance is seeking a Funding Administrator to join their dynamic team. This role involves managing administrative tasks related to commercial mortgage loans, ensuring data integrity, and coordinating with various stakeholders. The ideal candidate will possess strong organizational skills, attention to detail, and a customer service mindset. With a commitment to fostering an inclusive environment, this company offers competitive benefits and growth opportunities, making it a great place to advance your career in the financial sector.

Qualifications

• Experience in commercial mortgages preferred.
• Strong attention to detail and organizational skills.
• Post-secondary diploma or degree required.

Responsibilities

• Assist with follow-ups, audits, and reporting for Commercial Mortgage loans.
• Process transactions and manage records in PLM.
• Coordinate with external consultants and maintain loan databases.

Skills

Commercial Mortgages

Attention to Detail

Organizational Skills

Time Management

Communication Skills

Customer Service

Ability to Work Under Tight Deadlines

Self-Motivated

Education

Post-Secondary Diploma or Degree

Tools

Microsoft Office

PLM

Salesforce

Firmex

Job description

Funding Administrator

MCAP at a Glance

Joining MCAP means becoming part of a diverse workforce of talented individuals recognized for their expertise and success. At MCAP, your professional skills, teamwork, and passion for service excellence are acknowledged and rewarded with competitive benefits, ongoing learning opportunities, and exciting prospects in a dynamic, entrepreneurial environment.

The Role

A Funding Administrator supports the management of administrative tasks within a commercial funding group. The role involves assisting with follow-ups, audits, investigations, monitoring, and reporting for Commercial Mortgage loans. Responsibilities include processing transactions, managing records, preparing correspondence and reports, responding to inquiries, maintaining files, setting up loans on PLM and Portal, and completing post-funding audits for all Commercial CMHC-Insured and Conventional Mortgages as per our Servicing Agreements.

• Set up new loans in the system and notify stakeholders accordingly.
• Coordinate with external consultants (e.g., solicitors, insurance agents) and obtain acknowledgments.
• Maintain and update loan databases and records, including client info, loan changes, and compliance documents.
• Ensure data integrity of mortgage records.
• Review and set up insurance in PLM.
• Process financial and non-financial transactions in PLM.
• Issue Welcome Letters to Borrowers within set timelines.
• Assist with file completion and document storage.
• Complete EDMs post-funding, including setting notes and informing servicing teams.
• Support financial processes like payments, invoices, and expense tracking.
• Prepare manual wires for ad hoc payments.
• Run credit reports and perform corporate searches.
• Reconcile and pay invoices, processing them in PLM.
• Deposit and post transactions, including issuing cheques.
• Assist with audit preparations and follow-ups.
• Ensure administrative processes meet quality standards.

Records Management

• Maintain the Executive Pipeline Report and update loan info in PLM & Salesforce.
• Assist with reconciliation reports (AML, Good Faith, Suspense).
• Create and manage Firmex projects and access.
• Upload information onto Firmex as needed.
• Perform EDM quality control and reporting.
• Complete assigned project tasks.

What You Bring To The Team

• Experience in commercial mortgages preferred.
• Knowledge of CMHC multi-residential loans is an asset.
• Understanding of commercial mortgage and legal terms preferred.
• Proficiency with Microsoft Office.
• Strong attention to detail.
• Excellent organizational and time management skills.
• Exceptional verbal and written communication skills.
• Customer service excellence.
• Ability to handle multiple tasks under tight deadlines.
• Self-motivated, capable of working independently and in teams.
• Post-secondary diploma or degree.

If you are interested in joining one of Canada’s largest independent mortgage finance companies, we want to hear from you!

Be A Part Of Something Great

MCAP is Canada's largest independent Mortgage Finance company with over $150 billion in assets. We provide mortgage solutions for residential and commercial properties. With over 35 years of experience, we originate, trade, securitize, and service mortgages across Canada. We mainly originate residential mortgages through mortgage brokers and are leaders in the Canadian residential construction lending market.

Position #: req2030

Employment Status: Permanent Full Time

Location: Toronto, Ontario

Number of Openings: 1

Department: Commercial Mortgage

Internal Job Title: Funding Administrator

This description outlines the general nature and level of work performed. It is not an exhaustive list of all duties, responsibilities, and qualifications.

MCAP is committed to equal opportunity and fostering an inclusive, accessible environment. Accommodations are available upon request.