Full Time Health Records Technician

Kibbi Technologies Inc.; Fort Frances; On-site; CAD 61,000 - 72,000; Full time

Job summary

La Verendrye General Hospital is seeking a Full Time Health Records Technician. The role involves coding, abstracting, and submitting Health Records data using ICD-10-CA/CCI standards, with responsibilities in legal/medical information releases and monthly reporting.

The successful candidate should have Grade 12, CHIMA certification/membership, and strong organizational and communication skills. The position emphasizes confidentiality and accuracy, with a competitive wage grid and full-time

Qualifications

• Grade 12 or equivalent acceptable to the Corporation.
• Registered Certified Health Information Management professional.
• Current membership with the Canadian Health Information Management Association (CHIMA).
• Entry level technician willing to expand job knowledge and skills, experience is an asset.
• Understands and maintains confidentiality.
• Excellent organizational skills.
• Proficient use of Word and Excel.
• Effective communications skills, both verbal and written.
• Ability to perform varied tasks with minimal supervision.
• Dependable with an excellent attendance record.
• Physically capable of performing the essential duties of the job.

Responsibilities

• Assist in processing Health Records data and coding tasks as assigned.
• Maintain confidentiality and accuracy in information handling.
• Prepare and release information while ensuring proper authorization.
• Assist with monthly statistical reporting and data quality checks.
• Support Supervisor in documentation and file management.

Skills

Communication skills

Organizational skills

Confidentiality

Attention to detail

Teamwork

Multitasking

Education

Grade 12 or equivalent

CHIMA certification

CHIMA membership

Entry level technician willing to expand

Tools

MS Word

MS Excel

Job description

FULL TIME HEALTH RECORDS TECHNICIAN

SITE: La Verendrye General Hospital

DEPARTMENT: Health Records

STATUS: Full-Time

WAGE SCALE: $29.46/hr to $34.64/hr

POSITION (Title): Full Time Health Records Technician

WAGE: CUPE 4807 Pay Schedule

The Health Records Department has an opening for a Full Time Health Records Technician position. The successful candidate must be able to meet the normal requirements of the job and possess the following qualifications:

QUALIFICATIONS NECESSARY:

• Grade 12 or equivalent acceptable to the Corporation;
• Registered Certified Health Information Management professional;
• Current membership with the Canadian Health Information Management Association (CHIMA);
• Entry level technician willing to expand job knowledge and skills, experience is an asset.
• Understands and maintains confidentiality;
• Excellent organizational skills;
• Proficient use of computer software, including Word and Excel;
• Effective communications skills, both verbal and written;
• Ability to perform varied tasks with minimal supervision;
• Dependable with an excellent attendance record;
• Physically capable of performing the essential duties of the job.

UNDER THE DIRECTION OF THE SUPERVISOR HEALTH RECORDS & REGISTRATION IS RESPONSIBLE FOR:

coding, abstracting and submission of Health Records information using ICD-10-CA/CCI Coding Classification System/Coding Standards.

Under the guidance of the Supervisor of Health Records and Registration is responsible for Medical/Legal Release of Information.

GENERAL DUTIES:

1. Attend and participate in Inservice educational sessions and on-the-job training programs, workshops, seminars, as approved.
2. Promote goals and objectives of the corporation.
3. Adhere to the Occupational Health & Safety programs, standards and practices.
4. Adhere to policies and procedures.
5. Adhere strictly to principles of confidentiality.
6. Promote continuous quality improvement principles and participate in ongoing activities.
7. Other duties as directed by the Supervisor Health Records & Registration/designate.

BASIC RESPONSIBILITIES:

1. Assist in preparation, downloading and distribution of statistical data.

SPECIFIC DUTIES:

• ICD-10-CA/CCI CLASSIFICATIONS
  • Code and abstract Health Records using ICD-10-CA/CCI Coding Classifications Systems and standards for Discharge Abstract Database (DAD) and National Ambulatory Care Reporting System (NACRS).
  • Perform data quality checks on DAD and NACRS data prior to submission to Canadian Institute for Health Information (CIHI).
  • Perform month end balance of DAD and NACRS data prior to submission to Canadian Institute for Health Information (CIHI).
  • Submit data via the CIHI Web site, relating to DAD and NACRS meeting CIHI and Ministry of Health and Long-Term Care submission schedule.
  • Receive error messages from CIHI, correct and resubmit corrections to CIHI.
• RELEASE OF LEGAL/MEDICAL INFORMATION
  • Receipting and Logging of all Medical/Legal Information Requests.
  • Responding to and preparing of all Medical/Legal Information Requests.
  • Maintaining all files related to release of information.
  • Preparing and submitting invoice for Business Office.
  • Obtain proper patient consent.
• STATISTICAL
  • Prepare monthly Release of Information report.
  • Assist Supervisor of Health Records & Patient Information Services in the preparation and distribution of statistical reporting.
• QUANTITATIVE AND QUALITATIVE ANALYSIS OF PATIENT RECORDS
  • Perform Quantitative Analysis on all in-patient records to identify deficiencies.
  • Prepare and distribute deficiency slips for Nursing Deficiencies.
  • Enter all Physician Deficiencies in the Physician Deficiency Log and place charts on Incomplete Record Shelf and/or in Physicians Deficiency Folder accordingly.
  • Perform recheck on patient records once physician has completed, process chart accordingly and make adjustments to the Physician’s Deficiency Log.
  • Prepare and distribute Physician Deficiency Letters on a bi-weekly basis.
• REPORTING
  • Assist Director Health Informatics & Privacy in various chart audits

WAGE GRID

• Effective Date: 2025-09-29
• Step 1: $29.46
• Step 2: $30.56
• Step 3: $31.68
• Step 4: $32.83
• Step 5: $34.64

POSITION AVILABLE:

• This Full Time position will commence: As soon as possible.

CONDITIONS OF EMPLOYMENT:

1. Human Resource Policies
2. Corporation Policies
3. Departmental Policies
4. Union Contract