FT Payroll Clerk

Good Shepherd Centres; Hamilton; On-site; CAD 35,000 - 41,000; Full time

Benefits offered by this job

Team support

Education & development

Recognition programs

Self-care supports

Employee Assistance Program (EAP)

Positive atmosphere

Hope and impact

Extended Health Benefits

Job summary

Good Shepherd Centres in Hamilton, ON is seeking a Payroll Clerk to join the Finance Team. This full-time role supports bi-weekly payroll processing for union and non-union staff, reviews timecards, validates earnings and deductions, maintains records, and assists with ROEs and year-end tasks.

The successful candidate brings 3–5 years payroll experience, knowledge of Ontario standards, and proficiency with Excel and ADP Workforce Now.

Qualifications

• 3–5 years of payroll experience preferred.
• Completion of Level 1 of the National Payroll Institute certification; PCP designation or progress toward completion considered an asset.
• Working knowledge of Ontario employment standards and payroll legislation.
• Familiarity with statutory deductions and payroll practices.
• Experience with ROEs and year-end payroll activities is a plus.

Responsibilities

• Review and verify timecards, hours worked, overtime, and paid time; resolve issues before deadlines.
• Support bi-weekly payroll processing by reviewing inputs and journals for accuracy.
• Process payroll changes including hires, terminations, changes, and retroactive adjustments.
• Review gross pay, deductions, union dues, benefits, and pension/retirement contributions.
• Maintain accurate payroll records and respond to routine inquiries.
• Prepare and process ROEs and assist with T4s/T4As.
• Ensure compliance with internal controls and procedures.

Skills

Payroll experience

Ontario payroll laws

Microsoft Excel

ADP Workforce Now

Union experience

Attention to detail

Time management

Communication

Professionalism

Collaboration

Initiative & adaptability

Anti-racist practice

Education

NPI Level 1 PCP (asset)

Tools

Microsoft Excel

ADP Workforce Now

Job description

Hours: 30 hours per week

Rate of Pay: $25.30 – $29.98 (Starting salary will be determined by factors such as relevant experience, qualifications, internal equity, and market conditions.)

Reason for Posting: This posting is for an existing vacancy.

Who We Are

At Good Shepherd, we are committed to providing hope and enhancing dignity and self-determination for individuals and families. To learn more about Good Shepherd, visit our website at www.goodshepherdcentres.ca.

This opportunity is with our Good Shepherd – Finance Team.

How You Will Make an Impact

Reporting to the Payroll Manager, the FT Payroll Clerk supports accurate and timely payroll processing for union and non-union employees. The role reviews timecards and payroll changes, validates earnings and deductions, maintains payroll records, assists with reconciliations and compliance reporting, and responds to routine payroll inquiries.

The successful candidate will demonstrate accuracy, integrity, confidentiality, reliable follow-through, and respectful communication while supporting Good Shepherd's Mission and Values.

Key Responsibilities

• Review and verify timecards, approvals, hours worked, overtime, premiums, vacation, sick, lieu and other paid or unpaid time; follow up on missing or inconsistent information before payroll deadlines
• Support bi-weekly payroll processing by reviewing payroll inputs, payroll journals, exception reports, and other payroll records for accuracy
• Process and verify payroll changes including new hires, terminations, wage/salary changes, retroactive adjustments, status changes, and other approved payroll transactions
• Review gross pay, overtime, statutory deductions, union dues, benefits, pension/retirement deductions, garnishments, and other payroll deductions
• Maintain accurate payroll system data, employee records, and supporting documentation while identifying and resolving or escalating discrepancies and variances
• Prepare and process Records of Employment (ROEs) and assist with T4s, T4As
• Support payroll reconciliations, internal controls, records retention, and compliance with established procedures and timelines
• Respond to routine payroll inquiries from employees and managers regarding pay, deductions, time records, and payroll processes
• Work collaboratively with Human Resources and Finance to ensure employee and payroll changes are complete, accurate, and processed on time
• Maintain strict confidentiality of payroll, banking, employee, and other sensitive information
• Provide backup and administrative support during peak periods, absences, year-end processing, and other operational requirements
• Observe all Good Shepherd health and safety rules and comply with the Occupational Health and Safety Act and related regulations
• Perform other duties as assigned

What You'll Bring to Our Team

• Demonstrated commitment to the mission and values of Hospitality, Respect, Responsibility, Quality, and Spirituality
• 3–5 years of payroll experience preferred
• Completion of Level 1 of the National Payroll Institute certification program; PCP designation or progress toward completion considered an asset
• Working knowledge of Ontario employment standards, payroll legislation, statutory deductions, and payroll practices
• Experience with payroll processing, time and attendance, payroll reconciliations, ROEs, and year-end payroll activities
• Proficiency with Microsoft Excel and ADP Workforce Now is required
• Experience in a unionized or multi-company environment considered an asset
• Strong attention to detail, accuracy, analytical and problem-solving skills
• Strong organizational and time-management skills with the ability to manage recurring deadlines and competing priorities
• Excellent verbal and written communication and interpersonal skills
• Ability to maintain confidentiality, exercise professionalism and integrity, and follow established payroll, accounting, and internal-control procedures
• Ability to work collaboratively with Finance, Human Resources, managers, employees, and other stakeholders
• Demonstrated initiative, adaptability, and willingness to learn
• Committed to anti-racist/anti-oppressive practice and to the mission and values of Good Shepherd

What We Offer

• Be a part of a caring TEAM THAT SUPPORTS OUR LOCAL COMMUNITY
• Support for continuing EDUCATION AND PROFESSIONAL DEVELOPMENT
• Staff recognition programs and access to self-care supports and EMPLOYEE / FAMILY ASSISTANCE PROGRAM (EAP)
• POSITIVE and encouraging atmosphere
• Make a difference and provide HOPE
• Extended Health Benefits

Join our team and be part of a group that values hard work, dedication, and the importance of maintaining a positive environment for everyone.

Good Shepherd, a ministry of the Hospitaller Order of St. John of God, is an equal opportunity employer operating within an anti-racist and anti-oppression framework. We strive to establish workplaces that reflect and are enhanced by the rich diversity of the community we serve.

Good Shepherd welcomes and encourages applications from all people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you need accommodations, please contact Human Resources at 905-528-5877.

Thank you for your interest in joining our team. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.