Front Office & Shipping Coordinator

Northern Transformer; Vaughan, Innisfil; On-site; CAD 45,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Professional development

Career growth

Job summary

Northern Transformer Corporation is seeking an organized Administrative Assistant to support front-office and general administrative needs in a fast-paced manufacturing environment.

You will be the first point of contact for visitors and calls, manage shipping documentation, freight coordination, and assist with events and marketing activities as required. A high school diploma and 2 years of admin experience are preferred, with proficiency in Microsoft Office.

Qualifications

• High school diploma required; post-secondary in Business Administration or Office Administration considered an asset.
• Minimum 2 years of relevant administrative, reception, or office support experience.
• Experience in manufacturing/industrial environment is an asset.
• Experience coordinating freight, shipping documentation, or logistics activities is an asset.

Responsibilities

• Answer incoming calls promptly and direct them to the appropriate individual or department.
• Greet visitors and connect them with the appropriate employee or department.
• Maintain visitor security procedures, including the visitor logbook and badges.
• Handle mail and perform general administrative duties (filing, copying, scanning, printing, binding).
• Provide administrative support to managers and departments as required.
• Print and prepare manuals and drawings for transformer shipments; coordinate freight pickups.
• Coordinate with internal departments and external freight providers for shipping documentation.

Skills

Communication

Customer service

Organization

Attention to detail

Proactivity

Multitasking

Stakeholder management

Education

High school diploma

Post-secondary in Business Administration/Office Administration

Tools

Microsoft Office

Job description

Northern Transformer Corporation is seeking an organized Administrative Assistant to support front-office and general administrative needs in a fast-paced manufacturing environment.

You will be the first point of contact for visitors and calls, manage shipping documentation, freight coordination, and assist with events and marketing activities as required. A high school diploma and 2 years of admin experience are preferred, with proficiency in Microsoft Office.