Front Desk Receptionist

Powell River Educational Services Society; Powell River; On-site; CAD 30,000 - 60,000; Part time

Job summary

An established industry player in the educational services sector is seeking a dedicated part-time administrative support professional. This role involves managing client interactions, scheduling appointments, and ensuring the smooth operation of office tasks. Ideal candidates will possess strong communication skills, attention to detail, and proficiency in essential software tools. Join a supportive environment where your contributions will enhance the experience of clients and colleagues alike. If you are adaptable and enjoy multitasking, this opportunity is perfect for you!

Qualifications

• Experience in customer service or administrative role preferred.
• First Aid certification an asset, not necessary.

Responsibilities

• Greet and welcome clients and visitors professionally.
• Manage incoming calls and emails, directing them appropriately.
• Schedule appointments and manage the booking system.

Skills

Driver’s license

Experience with mental health clients

Communication skills

Proficiency in Microsoft Office Suite

Attention to detail

Ability to multitask

Education

High school diploma or equivalent

Tools

Jane App

Quickbooks

Job description

Location: Powell River/qathet Regional District

Salary Or Wage: $23.00 to $25.00 per hour

Start Date: As soon as possible

Job Type: Part Time

List of Requirements

• Driver’s license and vehicle required.
• Experience working with mental health clients preferred.
• Familiarity with Jane App (an asset but not mandatory).
• First Aid certification an asset, not necessary.
• Criminal record check.
• High school diploma or equivalent.
• Previous experience in customer service or administrative role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
• Strong communication skills, both verbal and written.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in all work performed.
• Flexibility to adapt to changing priorities and work schedules.
• Knowledge of Quickbooks accounting software (preferred but not required).

List of Duties

• Greet and welcome clients, visitors, and associates in a courteous and professional manner.
• Manage incoming calls and emails, directing them to the appropriate person or department.
• Maintain cleanliness and organization of the reception area and office space.
• Schedule appointments and manage the booking system for new and existing clients.
• Process client invoices accurately and in a timely manner.
• Assist with basic bookkeeping tasks, such as cash reconciliation and invoicing
• Assist in maintaining office supplies inventory and placing orders as needed.
• Handle administrative duties such as filing, scanning, and photocopying documents.
• Provide administrative support to associates other departments as needed.
• Uphold company policies and procedures, ensuring compliance at all times.
• Collaborate with colleagues to contribute to a positive and productive work environment.

How to Apply

To apply for this job please use one of the methods listed below:

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