Front Desk & Office Operations Specialist

London Health Sciences Foundation; London; On-site; CAD 45,000 - 65,000; Full time

Job summary

London Health Sciences Foundation is seeking an Office Administrator and Receptionist who is highly organized, detail oriented and excels at professional communication. The role supports the COO and various teams, manages front desk operations, payroll coding, HR assistance, and donor activities, while ensuring a welcoming experience for visitors.

The successful candidate will coordinate office supplies, schedule meetings, handle mail and couriers, maintain confidentiality, and contribute to a

Qualifications

• Post-secondary education degree or diploma completed.
• 3–5 years of experience in a professional office environment including administration, operations and facilities.
• Excellent customer service skills and ability to problem solve.

Responsibilities

• Office Administration: purchase and manage supplies, centralize office consumables, HR/payroll coding in WorkBrain.
• Reception: greet visitors, answer inquiries by phone and email, manage mail and courier packages.

Skills

Interpersonal skills

Organizational skills

Detail oriented

Problem solving

Education

Post-secondary education degree or diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Raiser’s Edge NXT

WorkBrain

Job description

London Health Sciences Foundation is seeking an Office Administrator and Receptionist who is highly organized, detail oriented and excels at professional communication. The role supports the COO and various teams, manages front desk operations, payroll coding, HR assistance, and donor activities, while ensuring a welcoming experience for visitors.

The successful candidate will coordinate office supplies, schedule meetings, handle mail and couriers, maintain confidentiality, and contribute to a