Front Desk & Admin Coordinator Welcoming (Etobicoke)

mattamyhomes; Toronto; On-site; CAD 40,000 - 59,000; Full time

Job summary

Mattamy Homes Canada in Etobicoke, Ontario, is seeking a Receptionist to be the first point of contact for homeowners, visitors and team members. The role centers on delivering a warm, professional experience and supporting front desk and administrative activities to keep the office running smoothly.

You will coordinate calls, mail, and meetings, and assist with reports, document handling and event logistics.

Qualifications

• Post-secondary education in Administration or related field preferred.
• Minimum of 2 years’ experience as a Receptionist or front-facing admin role in a fast-paced corporate environment.
• Strong customer service mindset and professional experience with homeowners, visitors and stakeholders.
• Excellent verbal and written communication, telephone etiquette and problem-solving skills.

Responsibilities

• Create a warm, professional first impression by greeting homeowners, visitors and internal stakeholders, and connecting them with the appropriate team member.
• Provide friendly, courteous and timely support to callers, directing inquiries and resolving general questions.
• Build familiarity with office teams to support smooth day-to-day communication and help homeowners reach the right person quickly.
• Coordinate inbound and outbound mail, couriers and e-faxes, including the distribution of signed amendments and welcome packages.
• Support a variety of administrative activities, including reports, drafting correspondence, data entry, reception filing, and document distribution.
• Assist with office event logistics and coordinating food orders for team events and appreciation days.

Skills

Customer service mindset

Verbal and written communication

Microsoft Office proficiency

Organizational skills

Independent / proactive work

Education

Post-secondary education in Administration

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Mattamy Homes Canada in Etobicoke, Ontario, is seeking a Receptionist to be the first point of contact for homeowners, visitors and team members. The role centers on delivering a warm, professional experience and supporting front desk and administrative activities to keep the office running smoothly.

You will coordinate calls, mail, and meetings, and assist with reports, document handling and event logistics.