Administrative Coordinator 1

City of North Vancouver; North Vancouver; On-site; CAD 51,000 - 64,000; Full time

Job summary

The City of North Vancouver is seeking a regular full-time Administrative Coordinator 1 in our Corporate Services – Information Technology Division. You will support senior staff, prepare reports and presentations for Council, and coordinate meetings and documentation.

Experience in administration, knowledge of office software, and a 50 wpm keyboard speed are preferred. Compensation ranges from $37.09 to $46.35 per hour and a five-step pay structure with standard 8:30–5 schedule.

Qualifications

• Considerable related work experience in an administration role.
• Preference for a Certificate in Business Administration or equivalent.
• Knowledge of departmental administrative functions, policies and procedures.
• Strong interpersonal and communications skills.
• Net keyboarding speed of 50 wpm and MS Office proficiency.

Responsibilities

• Coordinate administrative activities and finalize reports and presentations for Council.
• Assemble and analyze reports, project materials, records and contracts.
• Handle public inquiries and coordinate meetings, agendas and minutes.

Skills

Administrative experience

Report preparation

Public inquiries

Interpersonal skills

Decision making

Education

Business Admin Certificate

Tools

PowerPoint

Excel

Word

Job description

The City of North Vancouver is the urban core of the beautiful North Shore and has a long-term vision to be “The Healthiest Small City in the World”, with five key priorities to be a City for People, a Resilient City, a Vibrant City, a Connected City and a Prosperous City.

The Corporate Services Department – Information Technology Division is looking for a regular full-time Administrative Coordinator 1.

Responsibilities

Reporting to the Director, Information Technology, you will provide administrative support to senior staff across the department. You will coordinate administrative activities which include; coordinating and finalizing reports and presentations for Council and related meetings, assembling and analyzing reports, project materials, records, and contracts; handling public inquiries; coordinating meetings, assembling meeting agendas and recording meeting minutes when needed.

Requirements

You will have considerable related work experience in an administration role, supplemented by business administration courses, with a preference for a Certificate in Business Administration, or an equivalent combination of training and experience. You will also have knowledge of the departmental administrative functions, rules, regulations, policies and procedures applicable to the work performed as well as the ability to make decisions in accordance with applicable departmental policies and procedures. Strong interpersonal and communications skills are required along with the ability to deal effectively and courteously with the public. You will also have a net keyboarding speed of 50 wpm and proficiency in Microsoft Office, particularly PowerPoint, Excel and Word.

Compensation

$37.09 to $46.35 per hour

(Pay Grade 19 – 2026 rates)

This position has a pay structure with five steps, which increase annually.

Hours of Work

The City of North Vancouver currently works on a compressed work schedule of 8:30 a.m. to 5:00 p.m., Monday to Friday, with one scheduled day off (Monday or Friday) approximately each three-week scheduling cycle.

Additional Information

Shortlisted candidates may be required to complete standardized tests or exercises to demonstrate their applicable skills and knowledge.

We are committed to being an inclusive employer— one that reflects the diversity of our community and values the unique contributions of each person.

Guided by our core values and Council’ s vision for an open and inclusive city, we work to create respectful, safe, and accessible workplaces. We regularly review and improve our hiring practices to help identify and remove barriers. Through ongoing learning, we continue to address any that remain.

We welcome applications from all qualified candidates. If you need an accommodation during the selection process, or are having trouble completing or submitting your application, please contact us at [e-mail] . We’ re here to support your full participation.

Thank you for your interest in the City of North Vancouver.

We respectfully acknowledge that we live and work on the traditional and unceded territories of the Sḵ wx̱ wú7mesh Úxwumixw (Squamish Nation) and sə lilwə taɬ (Tsleil-Waututh Nation). The City of North Vancouver is committed to Reconciliation with these Nations, who have lived on these lands since time immemorial.

Special Instructions to Applicants

Supplemental Questions

Required Documents

• Resume

Optional Documents

• Cover Letter