Flexible Administrative Assistant - Part-Time Office Support

Canadian Mental Health Association North & West Vancouver; South Buxton; On-site; CAD 31,000 - 38,000; Part time

Job summary

Canadian Mental Health Association Lambton Kent is seeking an Administrative Assistant for the Chatham Site. This permanent part-time position offers flexible 22.5 hours per week with potential temporary full-time hours through April 30, 2027.

The role involves routine office duties, client and community interactions, and strong organizational skills. Reporting to the Manager of Integrated Client Services, you will handle calls, assist visitors, manage files, and support meetings while upholding

Qualifications

• Post-secondary education in Office Administration, business or a combination deemed relevant by the employer.
• A valid driver’s license, and use of a vehicle, would be considered an asset.
• Preference will be given to a qualified candidate who is proficient in both official languages.

Responsibilities

• Answers phone enquiries, takes messages, refers caller to appropriate personnel and provides information as requested.
• Provide general support to visitors, making referrals to appropriate personnel, providing and/or taking information, and assisting clients and the general public in a professional manner.
• Ordering office supplies.
• Providing administrative support to ensure efficient operation of the office.
• Supports staff through a variety of tasks related to organization and communication.
• Maintains filing systems, creating and deleting files as required, retrieving information and ensuring the Agency policies regarding privacy are followed.
• Prepares agendas, correspondence summaries and other items for meetings as required
• Backup coverage for admin staff at the main office and YWHO location when required

Skills

Bilingual (English & French)

Education

Post-secondary education in Office Administration or Business

Job description

Canadian Mental Health Association Lambton Kent is seeking an Administrative Assistant for the Chatham Site. This permanent part-time position offers flexible 22.5 hours per week with potential temporary full-time hours through April 30, 2027.

The role involves routine office duties, client and community interactions, and strong organizational skills. Reporting to the Manager of Integrated Client Services, you will handle calls, assist visitors, manage files, and support meetings while upholding