Fleet Parts & Service Administrator (Data Entry & Purchasing)

GFL Environmental Inc.; Alberta; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

RRSP-matching program

Comprehensive health, dental, vision &

Mental health benefits

Employee Assistance Programs (EAPs)

Paid training & development

Job summary

GFL Environmental Inc. in Alberta seeks a Junior Parts and Service Administrator to support fleet and maintenance operations. You will perform high-volume data entry in Workday and M5, manage vendor procurement, and process invoices for efficient service delivery.

You will generate POs, track orders, maintain parts inventory, and support weekly project reporting using Google Sheets. Collaboration with technicians, fleet managers, procurement, and accounting is essential to keep operations moving

Qualifications

• High school diploma or GED equivalent required.
• Associate degree or business administration coursework is an asset.
• Prior exposure to fleet maintenance, automotive, dealership, equipment service, or warehouse environments preferred.
• Proficient in Google Workspace, particularly Google Sheets (data sorting, basic formulas, tracking templates).
• Demonstrated proficiency with enterprise software such as Workday.

Responsibilities

• Coordinate with parts suppliers and vendors to request quotes, verify availability, and establish lead times.
• Generate, process, and track Purchase Orders from creation to delivery.
• Maintain asset and maintenance records in Workday and AssetWorks M5 with zero discrepancy.
• Audit vendor invoices, Bills of Lading, and packing slips against POs and receipts; extract data.
• Track project status and metrics using Google Sheets; support ad-hoc projects and inventory audits.
• Serve as liaison between technicians, fleet managers, procurement, and accounting.

Skills

Data entry

Vendor coordination

Communication skills

Google Sheets

Education

High school diploma

Associate degree (asset)

Tools

Workday

AssetWorks M5

CMMS

Google Sheets

Job description

GFL Environmental Inc. in Alberta seeks a Junior Parts and Service Administrator to support fleet and maintenance operations. You will perform high-volume data entry in Workday and M5, manage vendor procurement, and process invoices for efficient service delivery.

You will generate POs, track orders, maintain parts inventory, and support weekly project reporting using Google Sheets. Collaboration with technicians, fleet managers, procurement, and accounting is essential to keep operations moving