Fleet Maintenance Coordinator

Jobtailor; Bowmanville; On-site; CAD 42,000 - 62,000; Full time

Job summary

GFL Environmental is seeking a detail-oriented dispatcher to support daily maintenance scheduling. You will coordinate schedules with operations, liaise with maintenance staff, and manage work orders to ensure timely and safe completion of tasks.

The role involves coordinating with third-party vendors, optimizing resource use, and maintaining accurate documentation while adhering to health and safety standards in an industrial environment.

Qualifications

• Strong computer skills including Microsoft Office Suite, the ability to decipher Google Maps, and find information online.
• Exceptional organizational skills to ensure adherence to protocols, best practices for paperwork, and operational flow of information.
• Flexibility and ability to adapt to changing priorities and multitask.

Responsibilities

• Support the creation of daily schedules and work closely with Operations and internal shops to meet maintenance needs.
• Support scheduling third-party work on assets while considering operational schedules and timelines.
• Liaise between operations and maintenance staff as required.
• Identify optimization opportunities for effective resource use.
• Serve as the point of contact for customer and other inquiries to the dispatch office.
• Create and support distribution of the daily operational schedule to operations management.
• Coordinate equipment repairs with mechanics and third-party repair companies, including freeing equipment from operations for preventative and reparative maintenance.
• Support and/or open and process work orders, including month-end closure and reconciliation of open work orders.
• Maintain a zero-harm environment by ensuring environmental, health, and safety regulations are followed.
• Perform other tasks as directed by management.

Skills

Microsoft Office Suite

Dispatching

Fleet Management

Work Order Management

Unionized Workforce Experience

Education

High school education or equivalent

Tools

Google Maps

Job description

• Support the creation of daily schedules and work closely with Operations and internal GFL shops to meet maintenance needs


• Support scheduling third-party work on assets while considering operational schedules and timelines


• Liaise between operations and maintenance staff as required


• Identify optimization opportunities for effective resource use


• Serve as the point of contact for customer and other inquiries to the dispatch office


• Create and support distribution of the daily operational schedule to operations management


• Coordinate equipment repairs with mechanics and third-party repair companies, including freeing equipment from operations for preventative and reparative maintenance


• Support and/or open and process work orders, including month-end closure and reconciliation of open work orders


• Maintain a zero-harm environment by ensuring environmental, health, and safety regulations are followed


• Perform other tasks as directed by management

Requirements

• Strong computer skills including Microsoft Office Suite, the ability to decipher Google Maps, and find information online


• Exceptional organizational skills to ensure adherence to protocols, best practices for paperwork, and operational flow of information


• Flexibility and ability to adapt to changing priorities and multitask


• Experience working with a unionized workforce and a collective bargaining agreement considered an asset


• Strong communication and interpersonal skills


• Experience setting up, overseeing, and managing job sites or projects is an asset


• Knowledge of dispatching, fleet management, and/or heavy-duty equipment is an asset


• High school education, or equivalent experience


• Previous experience in an industrial environment is preferred


• Valid work authorization in Canada required; GFL does not provide visa sponsorship

Core Competencies

Demonstrates strong organizational and communication skills to effectively coordinate maintenance schedules and liaise between operations and maintenance staff. Proficient in managing work orders and ensuring compliance with health and safety regulations in an industrial environment.

Highest-signal resume keywords

• Microsoft Office Suite


• Dispatching


• Fleet Management


• Work Order Management


• Unionized Workforce Experience

ATS Optimization Keywords

Hard Skills

• Scheduling


• Resource Optimization


• Operational Flow Management


• Job Site Management


• Preventative Maintenance

Soft Skills

• Exceptional Organizational Skills


• Strong Communication Skills


• Interpersonal Skills


• Flexibility


• Multitasking Ability

Industry Keywords

• Collective Bargaining Agreement


• Industrial Environment


• Health and Safety Regulations

Tools & Technologies

• Google Maps