Fleet and Safety Administrator

RS EXPRESS; Winnipeg; On-site; CAD 42,000 - 64,000; Full time

Job summary

RS EXPRESS in Winnipeg is seeking a Fleet Safety Administrator to support our warehouse and transportation divisions. You will serve as a liaison between Dispatch, Drivers, Shop Personnel, and HR to ensure compliant fleet operations and a strong safety culture.

The role emphasizes maintaining records, coordinating inspections, safety training tracking, and confidential admin tasks in a full-time office setting, with occasional off-site travel.

Qualifications

• Certificate or Diploma in Business, Logistics, HR, Health & Safety or related field.
• 2+ years of experience in transportation, logistics, or fleet administration preferred.

Responsibilities

• Maintain audit-ready compliance and maintenance records for fleet.
• Coordinate vehicle repairs, inspections, and monitor telematics.
• Track safety training and certifications, coordinate meetings and inspections, report on safety metrics.
• Assist management with confidential record-keeping and cross-departmental communication.

Skills

Attention to detail

Communication skills

Problem-solving abilities

Discretion with confidential info

Education

Certificate/Diploma in Business/Logistics/HR/Safety

Tools

Microsoft Excel

Fleet management software

Telematics systems

Job description

The Role

We are seeking an organized Fleet Safety Administrator to support our warehouse and transportation divisions. You will act as a key liaison between Dispatch, Drivers, Shop Personnel, and HR to ensure seamless fleet operations, strict regulatory compliance, and a strong workplace safety culture.

Key Responsibilities

• Fleet & Equipment Management: Maintain audit-ready compliance and maintenance records, coordinate vehicle repairs and inspections, monitor telematics systems, and process fleet invoices/purchase orders.

• Safety Administration: Support the Health & Safety Program by tracking safety training and certifications, coordinating safety meetings and workplace inspections, and reporting on safety metrics.

• General Administration: Assist management with confidential record-keeping, report preparation, and cross-departmental communication.

Key Qualifications

• Education & Experience: Certificate/Diploma in Business, Logistics, HR, Health & Safety, or related field; 2+ years of experience in transportation, logistics, or fleet administration preferred.

• Technical Skills: Strong proficiency in Microsoft Office (especially Excel) and familiarity with fleet management software/telematics.

• Licensing: Valid Class 5 Driver's License.

• Core Competencies: Exceptional attention to detail, strong problem-solving abilities, excellent communication skills, and the ability to handle confidential information.

Working Conditions & Physical Requirements

• Schedule: Full-time, Monday to Friday (7:30 AM – 4:00 PM) in an office environment with occasional off-site travel.

• Physical Demands: Extended periods of desk/computer work combined with occasional standing, walking, and lifting up to 50 lbs. Occasional exposure to shop/yard environments (PPE and safety training provided).