Fleet Administrator – Systems & Inventory Coordinator

ICES: Data, Discovery, Better Health; Hanwell Rural Community; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Growth opportunities

Job summary

Holland Power Services Inc. is seeking a detail-oriented, organized Fleet Administrator - Systems & Inventory Coordinator to support fleet operations, administer Fleetio, and maintain accurate vehicle and equipment records.

You will monitor maintenance, compliance, licensing, and inventory while coordinating with Accounting, Procurement, and shop personnel to ensure data integrity. The role reports to the Director of Fleet and offers competitive pay, health benefits, RRSP matching, and

Qualifications

• 3–5 years of experience in fleet administration, fleet systems, equipment management, parts, inventory, automotive/heavy equipment, or a related field.
• Post-secondary education in Business, Supply Chain, Logistics, Automotive/Equipment Management, or a related field is considered an asset.
• Experience with fleet management, maintenance, inventory, ERP, or accounting systems.
• Strong computer and data-management skills, including Microsoft Office, with a high level of accuracy and attention to detail.
• Strong organizational and problem-solving skills with the ability to manage multiple priorities, deadlines, and follow-up requirements.
• Basic knowledge of vehicle maintenance, preventative maintenance, parts, work orders, and inventory processes is considered an asset.
• Strong communication and interpersonal skills with the ability to work effectively with shops, vendors, managers, and cross-functional teams.

Responsibilities

• Administer fleet management systems and provide system support to users across the organization, including vehicle setup, transfers, data maintenance, and troubleshooting.
• Maintain accurate vehicle, equipment, maintenance, inspection, registration, work order, parts, and asset information across fleet and business systems.
• Monitor preventative maintenance, inspections, registrations, and other fleet compliance requirements; communicate upcoming deadlines and follow up on outstanding items.
• Coordinate vehicle licensing, registration renewals, permits, and supporting fleet documentation as required.
• Support fleet asset administration, including vehicle additions, transfers, disposals, expenditure tracking, and coordination with Accounting.
• Support fleet parts inventory management, including receiving, transfers, issuing, inventory counts, reconciliations, and maintaining accurate inventory records.
• Coordinate repairs and maintenance for light-duty fleet vehicles, including service appointments, vehicle pickups and deliveries, and repair documentation.
• Work with Fleet, Procurement, Accounting, shops, divisions, vendors, and system providers to resolve discrepancies and continuously improve fleet processes, systems, and data quality.

Skills

Fleet administration

Data management

Microsoft Office

Communication

Prioritization

Education

Post-secondary education in Business/related field

Tools

Fleetio

ERP systems

Inventory systems

Job description

About Holland Power Services Inc.

Holland Power Services Inc., a subsidiary of Alectra Inc., is a leading power line restoration company in North America, with operations across New Brunswick, Ontario, Quebec, and New England. We specialize in emergency power restoration, working closely with utility contractors to ensure swift, safe, and efficient recovery during storm events.

Our Fleet team supports this critical work by maintaining the vehicles and equipment required for daily operations and emergency response. Accurate fleet information, reliable systems, effective maintenance coordination, and strong inventory controls are essential to ensuring our fleet remains safe, compliant, and ready to respond.

Position Overview

We are seeking a detail-oriented, highly organized, and systems-focused Fleet Administrator - Systems & Inventory Coordinator to support the day-to-day administration of our fleet operations.

This role is responsible for administering Fleetio and supporting other fleet systems, maintaining accurate vehicle and equipment information, monitoring fleet maintenance and compliance requirements, coordinating light-duty vehicle repairs, and supporting fleet parts inventory management.

The position works closely with the Director of Fleet, Fleet Operations, Accounting, Procurement, shop personnel, and division managers across the organization to ensure fleet records, maintenance information, inventory, and vehicle compliance requirements remain accurate and up to date.

Key Responsibilities

• Administer fleet management systems and provide system support to users across the organization, including vehicle setup, transfers, data maintenance, and troubleshooting.
• Maintain accurate vehicle, equipment, maintenance, inspection, registration, work order, parts, and asset information across fleet and business systems.
• Monitor preventative maintenance, inspections, registrations, and other fleet compliance requirements; communicate upcoming deadlines and follow up on outstanding items.
• Coordinate vehicle licensing, registration renewals, permits, and supporting fleet documentation as required.
• Support fleet asset administration, including vehicle additions, transfers, disposals, expenditure tracking, and coordination with Accounting.
• Support fleet parts inventory management, including receiving, transfers, issuing, inventory counts, reconciliations, and maintaining accurate inventory records.
• Coordinate repairs and maintenance for light-duty fleet vehicles, including service appointments, vehicle pickups and deliveries, and repair documentation.
• Work with Fleet, Procurement, Accounting, shops, divisions, vendors, and system providers to resolve discrepancies and continuously improve fleet processes, systems, and data quality.

Qualifications

• 3–5 years of experience in fleet administration, fleet systems, equipment management, parts, inventory, automotive/heavy equipment, or a related field.
• Post-secondary education in Business, Supply Chain, Logistics, Automotive/Equipment Management, or a related field is considered an asset.
• Experience with fleet management, maintenance, inventory, ERP, or accounting systems.
• Strong computer and data-management skills, including Microsoft Office, with a high level of accuracy and attention to detail.
• Strong organizational and problem-solving skills with the ability to manage multiple priorities, deadlines, and follow-up requirements.
• Basic knowledge of vehicle maintenance, preventative maintenance, parts, work orders, and inventory processes is considered an asset.
• Strong communication and interpersonal skills with the ability to work effectively with shops, vendors, managers, and cross-functional teams.

We offer competitive pay, health benefits, RRSP matching, and room to grow - plus the opportunity to make a real impact by supporting critical power restoration operations where they matter most.

Applications will be accepted until September 4, 2026.

Holland Power Services is an equal opportunity employer and is committed to providing an inclusive and accessible recruitment process. We will work with applicants who request accommodation to ensure individual accessibility needs are met, to the point of undue hardship.

We thank all applicants for their interest in a career with Holland Power Services; only those selected for an interview will be contacted.