Fleet/Admin

Autism Services; Meadow Lake; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

Flying Dust First Nation Administration Department is seeking a proactive Admin Support / Vehicle Coordinator to join our team on a full-time, one-year term. The role blends administrative duties with fleet management, requiring initiative, organization, and the ability to prioritize tasks.

You will manage the fleet, schedule maintenance, monitor driver compliance, handle fuel receipts and fleet records, register vehicles with SGI, prepare correspondence, assist with meetings, coordinate

Qualifications

• Experience coordinating vehicle fleets or administrative operations.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Manage fleet of vehicles and schedule maintenance.
• Monitor driver compliance.
• Collect and organize fuel receipts and vehicle logs.
• Maintain fleet records and SGI registrations.
• Prepare correspondence and assist with meetings.
• Arrange transportation for clients.
• Procure office and fuel purchases.
• Support Health & Wellness programs and events.

Skills

Fleet management

Administrative support

Scheduling

Record keeping

Tools

MS Office

Job description

The Flying Dust First Nation (FDFN) Administration Department is seeking a proactive, organized, and motivated individual to join our team as an Admin Support / Vehicle Coordinator. This full-time, one-year term position provides a mix of administrative and fleet management support, requiring initiative, strong organizational skills, and the ability to prioritize tasks effectively.

• Manage and coordinate the organizations fleet of vehicles
• Schedule and arrange vehicle maintenance, repairs, and cleaning
• Monitor driver compliance in accordance with the Vehicle Fleet Policy
• Collect and organize fuel receipts and vehicle log sheets for record-keeping
• Maintain accurate and up-to-date fleet records and documentation
• Register fleet vehicles with SGI

Administrative Support

• Prepare, type, and manage correspondence including letters, memos, forms, and timesheets
• Perform general office duties such as copying, faxing, scanning, and mailing
• Assist with meeting coordination, including preparing agendas, materials, and notifications
• Provide administrative support to all departments as required
• Answer and direct incoming phone calls in a professional manner
• Receive, sort, record, and distribute incoming and outgoing mail

Health & Wellness and Additional Duties

• Provide administrative support for Prevention, Mental Health, Addictions & Community Wellness programs
• Take meeting minutes at all Health & Wellness meetings
• Create and distribute purchase orders (POs) for Prevention as needed
• Arrange transportation and transport clients within or outside the community
• Prepare purchase orders (POs) for fuel and office maintenance
• Maintain the Wellness Centre (cleaning, organizing, upkeep)
• Purchase office supplies, coffee supplies, and other necessary items for the Wellness Centre
• Assist in planning and organizing Health & Wellness events
• Shop for event supplies
• Set up and take down for events