Financial & Administrative Coordinator

University of Toronto; Toronto; Hybrid; CAD 75,000 - 96,000; Full time

Job summary

University of Toronto is seeking a Financial & Administrative Coordinator to support the Department of Molecular Genetics in managing budgets, payroll, and financial reports. You will also assist with space planning, renovations, and procurement tasks within a dynamic university setting.

The role requires a strong financial background, excellent organizational skills, and the ability to manage multiple priorities with discretion and professionalism.

Qualifications

• Advanced College Diploma (3 years) or equivalent experience.
• Minimum three years' finance experience in a university administrative setting.
• Experience processing high volumes of financial and payroll transactions.
• Experience monitoring, reconciling and reporting on funding accounts for grants and contracts.
• Experience forecasting and monitoring budgets.
• Experience preparing financial reports and spreadsheets and identifying discrepancies.
• Experience working with accounting programs and applying accounting principles.
• Experience supporting office/lab moves and renovations and troubleshooting equipment repairs.
• Advanced proficiency with MS Office Suite, particularly MS Excel and proficiency with SAP systems, including FIS, HRIS, and RIS, or similar systems.
• Strong numerical, accounting and analytical skills.
• Ability to multitask and meet deadlines.
• Excellent communication and confidentiality handling.

Responsibilities

• Monitor multiple budgets to ensure expenditures stay within allocations.
• Identify and analyze data discrepancies and correct errors.
• Process financial and payroll transactions.
• Monitor and report on funding accounts for grants and contracts.
• Distribute mail and deliveries.
• Book rooms and arrange catering.
• Plan logistics for office/lab renovations and access controls.
• Troubleshoot equipment and maintain inventory.

Skills

MS Excel

MS Office

Financial analysis

Payroll processing

Budget forecasting

Data interpretation

Attention to detail

Time management

Education

Advanced College Diploma

Tools

SAP

FIS

HRIS

RIS

Job description

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Date Posted: 10/09/2026
Req ID: 50512
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Molecular Genetics
Campus:St. George (Downtown Toronto)
Position Number: 00053750
Existing Vacancy: Yes

Description:

About us: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity: The Department of Molecular Genetics holds a leadership position in Canada and internationally as a premier venue for biomedical and life sciences research and education. We have over 100 faculty members. Our dynamic community of over 350 graduate students is engaged in M.Sc. and Ph.D. Program in Molecular Genetics. We offer a professional M.Sc. in Genetic Counseling as well as M.H.Sc. in Medical Genomics. Furthermore, the department provides a rigorous undergraduate specialist and major in Molecular Genetics and Microbiology. Our faculty, fellows, and students are highly acclaimed for pioneering phenomenal advances in some of the most exciting areas of modern science with a profound impact on human health.

As Financial & Administrative Coordinator, you will work as part of a dynamic team to support the financial and business operations of our department. You will be responsible for processing financial and payroll transactions, analyzing discrepancies and preparing financial reports to help advance our research goals and objectives. You will additionally support space planning and facilities management including, supporting logistical details for office/lab renovations. Your extensive financial background combined with your solid organizational, analytical and critical thinking skills will be key to your success in this role.

Your responsibilities will include:

• Monitoring multiple budgets to ensure expenditures remain within budgeted allocations
• Identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Processing financial and payroll transactions
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Distributing incoming and outgoing mail and deliveries
• Booking rooms and arranging catering
• Determining logistical details required for office/lab renovations and moves including applying established standards to control the distribution of access to designated University spaces
• Troubleshooting routine equipment repairs and maintaining an inventory of furniture and equipment

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum three years' related finance experience preferably in a university administrative setting
• Demonstrated experience processing high volumes of financial and payroll transactions in a fast-paced environment and balancing multiple, time-sensitive deliverables
• Experience monitoring, recording, reconciling and reporting on funding accounts for grants and contracts
• Experience forecasting and monitoring budgets
• Experience preparing financial reports and spreadsheets and identifying discrepancies
• Experience working with accounting programs and applying accounting principles is essential
• Experience supporting office/lab moves and renovations and troubleshooting equipment repairs
• Advanced proficiency with MS Office Suite, particularly MS Excel and proficiency with SAP systems, including Financial Information System (FIS), Human Resources Information System (HRIS), and Research Information System (RIS), or similar systems
• Well-developed interpersonal skills and excellent communication skills (written and oral)
• Strong numerical, accounting and analytical skills
• Ability to work in a high volume environment that requires multi-tasking on varied duties and to prioritize effectively and work under pressure
• Ability to explain detailed grant funding processes and provide recommendations/course of actions
• Excellent problem-solving ability, organizational and planning skills; and ability to work independently and as a part of a team
• Professionalism, accuracy, attention to detail, flexibility, tact, and ability to maintain confidentiality
• Ability to interpret and apply guidelines and procedures using independent judgement and analysis
• Ability to anticipate demands/pressures of assignments and adapt accordingly to meet critical deadlines
• Demonstrated initiative and resourcefulness

To be successful in this role you will be:

• Intuitive
• Meticulous
• Self-confident

Closing Date: 10/21/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Divisional HR Office Email: [e-mail]

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [e-mail].