Finance and Operations Assistant

University of Toronto; Toronto; On-site; CAD 63,000 - 80,000; Full time

Job summary

The University of Toronto in Toronto is seeking a Finance and Operations Assistant to support our Psychiatry department's financial administration and day-to-day operations.

Reporting to the Business Manager, you will handle accounts payable/receivable, payroll processing, and post-award activities while maintaining accurate records and coordinating operational needs. Strong Excel and SAP/HRIS skills are required.

Qualifications

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two years relevant financial support experience.
• Experience processing financial transactions and reconciliations.
• Experience interpreting financial guidelines and procedures.
• Experience maintaining databases and generating reports.
• Experience supporting post-award administration and day-to-day operations.
• Proficiency with MS Excel and SAP systems (FIS/HRIS).
• Strong communication and analytical skills.
• Excellent numerical accuracy and attention to detail.

Responsibilities

• Act as a primary point of contact for financial inquiries and maintain filing systems.
• Prepare and process accounts payable/receivable, payroll, reimbursements, and invoices.
• Provide operational support including writing documents and coordinating supplies.
• Monitor post-award financial administration and reporting requirements.
• Generate standard financial reports and support departmental planning.

Skills

Excellent communication

Strong numerical skills

Organizational skills

Team player

Attention to detail

Education

College Diploma (3 years)

Tools

SAP

FIS

HRIS

MS Excel

Job description

Finance and Operations Assistant

About us:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

As one of the largest Departments of Psychiatry in the world, we serve as a catalyst for progress, mobilizing partners and resources to improve the outcome of those living with mental illness. We strive to provide the best care to today’s patients and to transform the understanding and treatment of mental illness and addiction for the patients of tomorrow. As Finance and Operations Assistant, you will work closely with the Business Manager to support our department's financial administration, post-award activities, and day-to-day operations. Relying on your relentless attention to detail and strong organizational skills, you will process financial and payroll transactions, monitor and reconcile financial accounts, support post-award administration, and coordinate a range of operational activities that contribute to the effective functioning of the Department.

Your responsibilities will include:

• Act as a primary point of contact for financial inquiries, triage information and maintain an organized physical/digital filing system
• Pepare, verify, and process accounts payable/receivable, expense reimbursements, invoices, payroll and deposits in accordance with the University Guide to Financial Management
• Provide operational support for the department, including writing routine documents and correspondence, coordinating supplies and equipment, and supporting other day-to-day operational needs
• Monitor post-award financial administration activities by maintaining award tracking records, monitoring payment schedules and reporting requirements
• Generate standard financial reports and gather information to support departmental planning and reporting

Essential Qualifications:

• Advanced College Diploma (3 years) oracceptable combination of equivalent experience
• Minimum two (2) years relevant financial support experience
• Demonstrated experience processing financial transactions and preparing financial reconciliations
• Experience interpreting and applying financial guidelines and procedures
• Experience maintaining databases, including compiling, sorting and organizing financial data, and generating reports
• Experience providing operational and administrative support, including maintaining office equipment and supply inventory and coordinating space, facilities, and other day-to-day operational needs
• Experience supporting post award administration
• Advanced proficiency with M365, particularly MS Excel, and experience with SAP systems, including FIS and HRIS
• Excellent communication (written and verbal) and interpersonal skills
• Strong numerical, accounting, financial and analytical skills, with the ability to analyze information and resolve discrepancies
• Strong organizational skills and an ability to multi-task on varied duties
• Ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations, and the ability to professionally communicate intricate financial procedures
• Excellent attention to detail and a high degree of accuracy
• Ability to exercise good judgment and tact in dealing with faculty members, students and staff

To be successful in this role youwill be:

• Communicator
• Insightful
• Meticulous
• Procedural
• Team player

Closing Date: 10/16/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 07 -- $62,646 with an annual step progression to a maximum of $80,116. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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