Finance & Operations Lead

Zohorecruit; London; On-site; CAD 65,000 - 90,000; Full time

Job summary

Zohorecruit client, a biotechnology company in London, Ontario, seeks a hands-on Finance & Operations Lead to coordinate day-to-day financial activities, purchasing, and operations at the London facility. You will work with the CEO and remote finance team to ensure payments, records, and local needs are handled accurately and on time, building practical processes in a growing organization.

This role offers ownership across finance, procurement, logistics, and facility administration, with onsite

Qualifications

• 3-5 years of experience in accounting, finance operations, or a comparable hands-on role.
• Experience with accounts payable, accounts receivable, banking, reconciliations, and financial administration.
• Experience in a Canadian start-up, small/medium business, manufacturing, or lab environment.
• Familiarity with Canadian business accounting practices and tax requirements.
• Experience using QuickBooks, Xero, Sage, or similar accounting systems.
• Strong Excel or Google Sheets skills.
• On-site availability at London, Ontario.
• Excellent organization and confidentiality.

Responsibilities

• Coordinate day-to-day finance activities, invoicing, AR, and supplier payments.
• Establish and maintain a consistent purchasing process across departments.
• Coordinate government grants, funding applications, and reimbursements.
• Support facility administration and coordination with service providers and suppliers.
• Develop practical procedures to improve purchasing discipline and record-keeping.

Skills

Accounts payable

Accounts receivable

Banking & reconciliations

Procurement & purchasing

Financial administration

Excel/Sheets

Attention to detail

Stakeholder communication

Education

3-5 years in accounting/finance

Tools

QuickBooks

Xero

Sage

Job description

Our client, a pioneering biotechnology company based at Western Research Parks in London, Ontario, is seeking a hands‑on Finance & Operations Lead to coordinate day‑to‑day financial activities, purchasing, and operational administration at our London facility.

Working closely with the CEO, department leads, and our remote finance team, you will help ensure that payments, purchases, records, and local operational needs are handled accurately and on time. This role suits someone who enjoys taking ownership, following through on details, and building practical processes in a growing organization.

You will own local financial coordination and documentation. Our back‑office finance team will retain responsibility for bookkeeping oversight, month‑end close, financial reporting, tax and compliance, accounting review, and broader financial oversight.

Location: London, ON (onsite)

What You'll Do

1. Day-to-Day Finance

• Coordinate customer invoicing, track accounts receivable, and follow up on outstanding and overdue payments.
  
• Review supplier invoices for accuracy and supporting documentation, obtain required approvals, and coordinate vendor payments.
  
• Administer routine banking activities within approved authority, monitor cash balances and upcoming payments, and flag cash requirements to the CEO and finance team.
  
• Maintain complete, organized records of invoices, receipts, expenses, approvals, and payment confirmations.
  
• Provide timely documentation and reconciliation support to the back‑office team for bookkeeping, month‑end, and year‑end processes.
  

2. Purchasing and Procurement

• Establish and maintain a consistent purchasing process across departments, including purchase requests, approvals, purchase orders where appropriate, and receipt collection.
  
• Coordinate supplier quotations, orders, deliveries, and follow‑up on discrepancies.
  
• Check supplier invoices against approved purchases and goods or services received before submitting them for payment.
  
• Maintain vendor information, purchasing records, and company asset records.
  
• Give management visibility into committed spending, outstanding orders, and upcoming purchasing needs.
  

3. Grants and Funding Administration

• Coordinate financial documentation for government grants, funding applications, and reimbursement claims.
  
• Track eligible expenditures, supporting records, submission deadlines, and outstanding information.
  
• Work with the CEO, department leads, and finance team to prepare accurate, complete submissions.
  

4. Facility and Operational Coordination

• Support day‑to‑day office, laboratory, and facility administration.
  
• Coordinate with Western Research Parks, service providers, contractors, and suppliers on facility needs and service arrangements.
  
• Support equipment purchases, delivery scheduling, installation arrangements, and related documentation.
  
• Coordinate shipping, receiving, and logistics documentation with relevant team members and service providers.
  
• Track operational issues and follow up with the responsible parties through resolution.
  

5. Process Improvement and Communication

• Build practical procedures and tracking tools that improve purchasing discipline, record completeness, and accountability.
  
• Serve as the primary local coordination point between department leads and the back‑office finance team.
  
• Provide concise updates on overdue receivables, upcoming payments, purchasing commitments, and unresolved operational matters.
  
• Identify missing information, delays, and process gaps, and **es**calate issues requiring management decisions.
  

Requirements

What You'll Bring

• 3-5 years of relevant experience in accounting, finance operations, or a comparable hands‑on role.
  
• Work experience with accounts payable, accounts receivable, banking, reconciliations, and financial administration.
  
• Experience in a Canadian start‑up, small or medium‑sized business, manufacturing environment, laboratory, or another growing organization.
  
• Experience with local government grants, procurement, or shipping and logistics.
  
• Familiarity with Canadian business accounting practices and tax requirements.
  
• Experience using QuickBooks, Xero, Sage, or a similar accounting system.
  
• Strong Excel or Google Sheets skills.
  
• Excellent organization, attention to detail, and consistent follow‑through.
  
• Confidence communicating with customers, suppliers, department leads, and senior management.
  
• Sound judgment when handling confidential information, financial records, and competing priorities.
  
• Willingness to work across finance, procurement, logistics coordination, and facility administration.
  
• Availability to work on‑site at our London facility.
  

What Success Looks Like

• Financial records and supporting documents are complete, accurate, and available when needed.
  
• Customer payments are followed up consistently, and supplier payments are coordinated on time.
  
• Department purchases follow a clear approval and documentation process.
  
• Management has timely visibility into cash needs, purchasing commitments, and operational issues.
  
• The local team and back‑office finance team work together effectively, with clear responsibilities and reliable information flow.
  
• Opportunity to build experience across science, regulatory affairs, marketing, business development, strategy, and operations.
  
• Comprehensive health, dental, and vision coverage.
  
• Mental health and wellness support programs.
  
• Travel emergency medical coverage.
  
• Life and accident insurance protection.
  

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