Finance Operations Analyst

Prophix Software Inc.; Canada; On-site; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

Mental health support

Retirement plan

Paid time off

Education assistance

Tuition reimbursement

Wellness allowance

Job summary

Prophix Software Inc. invites applications for a Finance Operations Analyst, based in Canada with hybrid/remote options. You will support customer contracts, channel partner programs, and sales commissions, while performing journal entries and analytics to improve finance operations.

A role focused on leveraging AI and technology to drive accuracy and efficiency across finance processes. The ideal candidate has 3+ years in financial analysis or related roles, with post-secondary education in

Qualifications

• 3+ years of experience in Financial Analysis, Sales Operations, Accounting, or a similar analytical role.
• Post-secondary education in Accounting, Finance, or a related field
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP, Power Query, and data analysis
• Practical experience using AI, SQL, or Python in process improvement and data manipulation capacities
• Experience contributing to or leading internal software implementations or other large-scale projects

Responsibilities

• Leverage technology to improve accuracy and efficiency across core responsibilities.
• Prepare monthly journal entries for earned channel partner payments.
• Coordinate referral fee processing and related communications.
• Respond to inquiries from internal stakeholders and referral partners.
• Prepare monthly journal entries for sales commissions.
• Coordinate the preparation and distribution of compensation statements.
• Assist with compensation-related inquiries and administrative requests.
• Contribute to deal desk operations, including the administration and processing of customer contracts, order forms, renewals, and amendments.
• Maintain accurate documentation in your areas of responsibility.
• Support annual financial statement audits by providing accurate information to external auditors.

Skills

Financial analysis

Sales operations

Advanced Excel

AI tools usage

SQL/Python

Collaborative teamwork

Education

Accounting/Finance degree

Tools

Salesforce

CRM software

ERP system

Job description

See what you can do with Prophix

At Prophix, we’re building the platform that helps finance teams stop managing spreadsheets and start driving strategy. Prophix One™ brings planning, reporting, consolidation, and automation together in a single place, and we are expanding its AI capabilities faster than ever. If you want to work on a product that genuinely changes how finance teams operate, and do it alongside people who care about getting it right, this is where you want to be.

We’re headquartered in the Greater Toronto Area, with teams and offices across North America, Europe, and Australia. Trusted by more than 3,000 finance teams across 100+ countries, Prophix One™ is built for organisations that want to plan smarter and move faster.
As Finance Operations Analyst at Prophix, you will be a key member of the growing finance team. Reporting to the Senior Accountant, this role supports the administration of customer contracts, channel partner programs, sales commission accounting, and operational reporting while providing analytical and accounting support to Finance. This is a flexible position with accommodation for hybrid and remote workstyles.

What You Will Do

Technology and Process Improvement

• Leverage technology across your core responsibility to improve accuracy and efficiency
• Utilize technology to support finance data requests and reporting needs.
• Partner across the finance organization to identify areas where technology can enhance operations
• Support the development and implementation of a finance organization project management framework

Channel Partner Accounting

• Prepare monthly journal entries for earned channel partner payments
• Coordinate referral fee processing and related communications
• Respond to inquiries from internal stakeholders and referral partners

Sales Commission Accounting

• Prepare monthly journal entries for sales commissions
• Support preparation of monthly payroll submission
• Coordinate the preparation and distribution of compensation statements
• Assist with compensation-related inquiries and administrative requests

Deal Desk and Contract Processing

• Contribute to deal desk operations, including the administration and processing of customer contracts, order forms, renewals, and amendments
• Partner with Sales, Finance, CSM, Legal, and other internal teams to facilitate deal approvals and contract execution
• Review executed contracts for accuracy and complete internal customer onboarding steps

General Responsibilities

• Maintain accurate documentation in your areas of responsibility
• Support annual financial statement audits by providing accurate information to external auditors
• Other ad-hoc duties as required

What You Will Bring

We hire for potential as much as experience. If this role excites you but you don’t check every box, we still want to hear from you. At Prophix, people who ask good questions, adapt quickly, and bring a fresh perspective often make the biggest impact.

Required Qualifications

• 3+ years of experience in Financial Analysis, Sales Operations, Accounting, or a similar analytical role.
• Post-secondary education in Accounting, Finance, or a related field
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP, Power Query, and data analysis
• Practical experience using technologies such as AI, SQL, or Python in process improvement and data manipulation capacities
• Experience contributing to or leading internal software implementations or other large-scale projects
• Must be legally entitled to work in the country where this role is located
• Comfortable using AI tools responsibly to support tasks such as research, drafting, and data review
• Able to learn new tools and adapt as technology and workflows evolve.
• Curious, open to new approaches, and motivated to continuously improve.
• Collaborative mindset when working across teams and with AI supported tooling.

Preferred Qualifications

• Experience in a Deal Desk or contract/order administration capacity, with familiarity managing deal workflows end to end
• Hands‑on experience with Salesforce or another CRM platform in a sales operations or finance context
• Demonstrated ability to identify process improvement opportunities and implement technology-enabled solutions that improve efficiency, accuracy, and scalability
• Experience with a cloud-based ERP accounting system
• Experience working in SaaS software, or recurring revenue business environment

What Success Looks Like

• 30 days: You understand all our customer contracting situations and how we pay our channel partners and sales teams
• 90 days: You submit journal entries to the Senior Accountant, you respond to internal questions relating to your function, and you prepare and process customer contracts
• 6 months: You have a full understanding of the role and responsibilities. You are beginning to meet with each member of the finance team to understand where technology can be used across the team

Why Join Prophix?

Prophix is headquartered in the GTA, so joining our team puts you close to where decisions are made, strategy is set, and careers are built. You’ll collaborate across North America, Europe, and Australia, developing breadth you simply can’t get at a single market company. Our people move across functions, work directly with customers in different industries, and take on meaningful challenges early. We’re a company that competes on talent. That means we invest in the people who show up curious, move fast, and want to leave things better than they found them. Our values are Pursue Excellence, Build with Purpose, Create Wins for All, and Drive Continuous Innovation, and they guide how we actually make decisions.

Compensation

The total target compensation for this role is $70,000 CAD to $80,000 CAD, in accordance with applicable pay transparency laws. Actual compensation will be determined based on factors such as skills, experience, location, and internal equity.

What’s Included for You?

• Comprehensive health, dental, vision, and mental-health coverage
• Retirement savings with employer contributions
• Parental leave top-up
• Annual wellness allowance
• Generous paid time off including vacation and sick time
• Education assistance and tuition reimbursement
• Social events, team activities, and opportunities to build community
• Opportunities to participate in Environmental, Social, and Governance (ESG) initiatives
• Quarterly Town Halls and Kickoffs that bring teams together to celebrate wins, share updates, and look ahead at what’s next

Accessibility & AI Transparency

Prophix promotes an accessible hiring process. If you need accommodation at any stage, we’ll work with you. Some interviews may be recorded so our hiring team can review and assess responses fairly and consistently. As part of our commitment to Responsible AI, we use a small number of AI-supported tools to help with tasks like resume review, shortlisting, or creating interview summaries. AI is never used as the sole basis for hiring decisions, and your personal data is never used to train AI models. If you'd prefer not to take part in any AI-assisted step, just let us know and we’ll be happy to accommodate.