Finance Officer – Regular Part-time (0.80 FTE)

Kaizen Lab Inc.; Victoria; On-site; CAD 42,000 - 63,000; Part time

Benefits offered by this job

Extended health & dental

Long term disability

Group life insurance

Health spending account

Municipal pension plan

Hybrid work model

Vacation & sick leave

Job summary

Children’s Health Foundation of Vancouver Island in Victoria, BC invites applications for a Finance Officer. This regular part-time role (0.8 FTE) supports day-to-day financial administration, reconciliations, reporting, and internal controls in a mission-driven environment.

The successful candidate will handle payables/receivables, journal entries, and financial reporting, while maintaining confidentiality and contributing to process improvements in a non-profit setting.

Qualifications

• Post-secondary accounting training or certification is preferred.
• Three years of related accounting experience as a baseline.
• Experience with accounting work, reporting, and audits is highly valued.

Responsibilities

• Prepare and verify daily bank deposits.
• Code and enter donation revenue, invoices, expenses, and payments.
• Issue cheques, EFT/payments and record pre-authorized payments.
• Prepare monthly/quarterly bank & GL reconciliations; process journal entries.
• Prepare monthly adjustments (payroll, amortization, investments).
• Reconcile program spending between systems and support internal statements.
• Assist with GST/PST returns and audit documentation.

Skills

Detail-oriented

Analytical skills

Prioritize workload

Financial transactions

Microsoft Office (Excel)

Microsoft Dynamics GP / Raiser's Edge

Education

Post-secondary accounting courses or certification in accounting

Minimum three years’ related experience

Tools

Microsoft Dynamics GP

Raiser’s Edge

Job description

FINANCE OFFICER - Regular Part-time (0.80 FTE)

For nearly 100 years, Children’s Health Foundation of Vancouver Island has supported Island kids and youth with complex health needs. We know that thousands of Island families need to travel far from home to get health care for their kids. Our work focuses on supporting the health journeys of these families by reducing barriers to accessing care.

Our Homes Away from Home – Jeneece Place in Victoria and Qwalayu House in Campbell River – provide welcoming, affordable accommodation just steps away from major hospitals, where out-of-town families can stay-close to their child when they need health care. Our Bear Essentials program supports families with the cost of health-related travel and specialized equipment for their kids.

Why Us:

The work you do with the Foundation will have a direct and positive impact on children and families on Vancouver Island and surrounding islands. The Foundation believes in providing its employees with a respectful and inspiring workplace and offers competitive salaries and comprehensive employer paid extended health and dental benefits for this role.

Learn more at https://islandkidsfirst.com

Make a Meaningful Difference – Every Day

We are seeking a collaborative and highly organized Finance Officer to provide reliable day-to-day financial administrative support within a mission-driven Foundation environment. Reporting to the Director of Finance, Operations & IT, this role plays an important part in ensuring financial transactions, reconciliations, reporting, and internal processes are completed accurately, efficiently, and on time.

The ideal candidate brings strong attention to detail, sound judgment, a proactive approach to problem solving, and experience supporting accounting activities such as payables, receivables, reconciliations, journal entries, financial reporting, and audit preparation. This is an excellent opportunity for someone who enjoys working with numbers, improving processes, protecting confidentiality, and contributing to a team that values accountability, collaboration, and continuous improvement.

In this role, you will:

• Support accurate coding and entering of donations, invoices, payments, expense reports, corporate credit cards, and banking activity.
• Prepare monthly and quarterly reconciliations, adjustments, journal entries, and internal financial reports.
• Assist with GST/PST returns, audit documentation, property-related accounting, and finance projects.
• Work closely with colleagues across the Foundation while helping maintain strong financial controls and reliable records.

You will be a strong fit if you are detail-oriented, analytical, comfortable managing multiple priorities, and confident using financial systems and Microsoft Office, including intermediate Excel. Experience in a non-profit environment, restricted fund accounting, Microsoft Dynamics GP, Raiser’s Edge, and familiarity with CRA guidelines for registered charities are considered assets.

Responsibilities

• Prepare and/or verify daily bank deposits
• Accurately code and enter donation revenue, invoices, employee expense reports, and corporate credit cards
• Issue cheques, EFT payments and/or email payments and record pre-authorized payments
• Prepare monthly and quarterly banking and GL account reconciliations (such as prepaid expenses, accrued liabilities, cash clearing, and miscellaneous receivables) and process journal entries
• Prepare and enter monthly adjustments such as payroll, amortization, and investments
• Reconcile program spending between systems
• Preparation and analysis of monthly, quarterly, and annual internal financial statements
• Provide support with accounting for the Foundation’s properties including recording billing for our Home Away From Homes and monitoring collection of third-party receivables
• Preparation of GST and PST returns
• Compile documents as required by auditors
• Assist with reviewing and developing processes and procedures
• Provide support for special projects
• Filing and other administrative duties as required

Core Competencies

• Communication (The ability to share information in an effective and collaborative manner.)
• Interpersonal skills (Qualities and abilities to work effectively with others.)
• Open-mindedness (The quality of being willing to consider ideas and opinions that are new or different to one’s own.)
• Accountability (Accepts responsibility for successfully accomplishing work objectives and delivering business results.)

Required Skills & Experience

• Detail-oriented with a high degree of accuracy
• Critical eye and strong analytical and problem-solving skills
• Ability to organize and prioritize workload, managing multiple tasks with tight timelines in a busy work environment
• Demonstrated experience processing financial transactions such as payables and receivables, and preparing bank and GL account reconciliations
• Quick learner with a high degree of comfort using business software applications
• Proficiency in financial accounting and reporting systems, as well as Microsoft Office with minimum intermediate level Excel skills
• Knowledge of recording realized and unrealized investment gains and losses
• Knowledge of restricted fund accounting is strongly preferred
• Experience with Microsoft Dynamics GP and/or Raiser’s Edge is an asset
• Experience working in a non-profit organization and familiarity with Canada Revenue Agency’s guidelines for Registered Charities is preferred

Qualifications & Education

• Post-secondary accounting courses or certification in accounting
• Minimum three years’ related experience

Compensation & Benefits

• Extended health and dental coverage
• Long term disability
• Accidental death and dismemberment
• Group life insurance
• Health spending account
• Municipal pension plan
• We offer four weeks’ vacation and 18 days (pro-rated based on FTE) of paid sick/caring for family leave.
• The Foundation offers a hybrid work model.
• The compensation range for this role is between $42,310 and $63,464 annually.
• There is flexibility within this range based on experience.

Equity:

The Foundation welcomes applications from all qualified individuals, including, but not limited to, persons with disabilities; racialized persons; First Nations, Inuit, and Métis; and persons of any gender identity and sexual orientation. The Foundation is committed to providing an inclusive and barrier-free recruitment process and work environment.