Event Experience Coordinator

BC Children's Hospital Foundation; Vancouver; Hybrid; CAD 61,000 - 68,000; Full time

Benefits offered by this job

Hybrid work

Nine-day fortnight

Generous vacation

Health and dental benefits

Health care spending account

Pension plan

Professional development

Job summary

BC Children’s Hospital Foundation is seeking an Event Experience Coordinator to plan and deliver impactful events that deepen donor connections and advance fundraising. You’ll work with internal teams, donors, and volunteers, handling logistics, engagement, and on-site execution.

You will support the Race for the Kids peer-to-peer strategy, coordinate timelines, vendors, and volunteers, and manage budgets across events.

Qualifications

• University degree or diploma in marketing, sales, events, or business administration.
• Minimum three years’ related experience in special events planning.
• Experience coordinating logistics, timelines, vendors, volunteers, and event-day activities.
• Strong organizational and project coordination skills with attention to detail.
• Excellent interpersonal and communication skills with diverse stakeholders.
• Proactive and solutions-focused, adaptable to changing priorities.
• Commitment to delivering high-quality experiences and process improvement.
• Proficiency with Microsoft Office and fundraising software (RENXT/Raiser’s Edge).
• Experience with peer-to-peer fundraising is an asset.

Responsibilities

• Support the execution of the Race for the Kids peer-to-peer fundraising strategy and donor stewardship.
• Plan and deliver fundraising, cultivation, stewardship, and recognition events.
• Develop and manage event plans, timelines, production schedules, and communications.
• Lead event-day operations, vendor coordination, and on-site execution.
• Leverage event technology and fundraising platforms for registration, reporting, and data management.
• Recruit, train and support volunteers as ambassadors for events.
• Build relationships with donors, volunteers, vendors, and internal partners.
• Monitor budgets and provide flexible support across Foundation events.

Skills

Event planning

Budget management

Project coordination

Interpersonal communication

Relationship management

Adaptability

Time management

Attention to detail

Education

Marketing, events, or business administration degree

Minimum three years event planning experience

Tools

Microsoft Office

Raiser’s Edge or RENXT

Asana

Social Tables

Marq

Job description

JOB POSTING

Event Experience Coordinator

2627-19

Full time, Parental Leave Contract until July 2028

What we do

At BC Children’s Hospital Foundation, we’re on a quest to ensure every kid in the province receives the best health care imaginable. As a fundraising organization, we inspire communities and people to support BC Children’s Hospital, along with its world-class research institute, mental health facility and rehabilitation center.

Our work makes a profound difference. From helping get the boldest research ideas off the ground to supporting the most advanced equipment, together we are pushing the boundaries of what’s possible in children’s health care. This is no small task, which is why we’re looking for passionate people to join our team and help propel our work forward to power the possible.

What you’ll do

We're looking for an Event Experience Coordinator to help plan and deliver impactful and exceptional events that build connection, demonstrate impact, and support fundraising efforts. Reporting to the Senior Event Manager, you'll work closely with internal teams, participants, donors, and volunteers to create meaningful experiences that advance the Foundation's fundraising and stewardship goals.

As part of the Experience team, you'll play a key role in executing the peer-to-peer fundraising strategy for Race for the Kids, supporting participant engagement and stewardship, event logistics and volunteer coordination. Through strong organization, attention to detail, and a passion for exceptional experiences, you’ll help create opportunities that inspire connection, demonstrate impact, and strengthen support for BC Children's Hospital.

More specifically, you will:

• Support the execution of the RBC Race for the Kids peer-to-peer fundraising strategy, including participant engagement, fundraising communications, platform administration, incentive programs, and other initiatives that motivate and steward fundraisers throughout their journey.
• Plan and deliver fundraising, cultivation, stewardship, and recognition events that strengthen donor relationships, inspire engagement, and bring the Foundation's mission to life.
• In partnership with the Senior Manager, Event Experience, develop and manage event plans, timelines, project boards, production schedules, and event communications to ensure seamless execution and alignment across internal and external stakeholders.
• Independently lead areas of event-day operations, vendor coordination, and on-site execution, including managing logistics, communications, and real-time problem-solving to deliver exceptional participant, and donor experiences.
• Leverage event technology and fundraising platforms to support registration, participant communications, reporting, data management, and operational efficiency, while identifying opportunities to enhance user experience.
• Recruit, train, and support volunteers, ensuring they are equipped to serve as knowledgeable, welcoming ambassadors who contribute meaningfully to event success.
• Build and maintain strong relationships with donors, volunteers, vendors, and internal partners, collaborating across teams to advance fundraising priorities and deliver exceptional experiences.
• Monitor budgets, track expenses, and provide flexible support across Foundation events and initiatives, contributing to a collaborative, high-performing Experience team.

What you bring

We understand that no single candidate will perfectly meet all the qualifications outlined for this posting. The following highlights the qualifications we consider important for a candidate to bring to or to develop while in the role.

You are a highly organized, adaptable, and detail-oriented professional who enjoys creating exceptional experiences for donors, guests, volunteers, and partners. You thrive in a fast-paced environment, enjoy coordinating multiple priorities, and bring a collaborative, relationship-focused approach to your work.

Additionally, you bring:

• A university degree or diploma in marketing, sales, events, or business administration.
• Minimum three years’ related experience in special events planning
• Experience supporting the planning and delivery of events, including coordinating logistics, timelines, vendors, volunteers, and event-day activities.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities while maintaining attention to detail.
• Excellent interpersonal and communication skills, with a demonstrated ability to build positive relationships with a variety of stakeholders.
• A proactive and solutions-focused approach, with the ability to adapt to changing priorities and support a seamless event experience.
• A commitment to delivering high-quality experiences and continuously seeking opportunities to improve processes and outcomes.
• Proficiency using Microsoft Office applications (Word, Excel, Outlook and PowerPoint), RENXT or Raiser’s Edge fundraising software.
• Proficiency in Funraisin, Asana, Social Tables, or Marq is an asset.
• Experience in peer-to-peer fundraising and a not-for-profit environment is an asset.
• Experience working with collecting, assessing, and acting on large amounts of data.
• Strong and effective project management and budgeting skills.
• Ability to work flexible hours as needed, including evenings and weekends.

Additional information

This is a full-time contract opportunity to cover a maternity leave until July 2028.

What you can expect

Ensuring that kids receive the best health care imaginable is no small task, therefore taking care of our team is a top priority. To help you power the possible and to support you in your health, well-being, and career growth, in additional to competitive compensation, we offer perks like a hybrid work environment (minimum of two days per week in office) and nine-day fortnight schedule, generous vacation, topnotch health and dental benefits, a health care spending account, a defined benefit pension plan, and a commitment to professional development.

The hiring range for this position is between $60,870 and $68,000. At BCCHF, we are committed to ensuring that compensation is fair and equitable. Your placement in the salary range will be determined by your experience, relevant skills, and qualifications as they relate to this role.

Please note that all team members of BCCHF are required to complete a vulnerable sector criminal record check as a condition of employment.

Join Us

We exist to power the possible. And that permeates every action we take. As a team, we push ourselves to: think big in how we boldly envision the future; lead with heart in how we listen and engage with others and step up in how we are accountable to ourselves, each other and our shared cause.

BCCHF invites and encourages all qualified individuals to apply. As an organization committed to fostering an inclusive workplace that reflects the diversity of the communities we serve and support, we welcome individuals whose lived experiences may further contribute to the rich diversification of skills, knowledge, and backgrounds at the Foundation.

Want to make a big impact on the health of BC’s kids? Join us and help make kids mighty.