Finance Officer

Inuvik Housing Authority; Inuvik; On-site; CAD 75,000 - 110,000; Full time

Job summary

The Inuvik Housing Authority seeks a Finance Officer to manage the O&M budget for public housing in Inuvik, handle payroll, receivables, payables, and tax remittances. The role includes producing monthly rent reconciliations and quarterly variance reports for the NWT Housing Corporation.

Reporting to the Executive Manager, you will supervise the Administration Clerk and ensure accurate financial records, timely reporting, and compliance with all regulations.

Qualifications

• Second level towards a professional accounting designation or a Diploma in Accounting or Business Administration
• 2 years of related experience in financial roles
• Knowledge of GAAP, payroll and GST remittance and audit procedures

Responsibilities

• Prepare financial reports in consultation with the Executive Manager to ensure funds are available and financial position is clear
• Maintain the general ledger and reconcile bank statements for accuracy
• Manage accounts payable and accounts receivable; oversee payroll and benefits operations
• Prepare payroll reports and issue income tax documents (T4s) and GST remittance
• Assist with year-end audit procedures and related documentation
• Provide training and supervision to Admin Clerk/Receptionist and support day-to-day office operations

Skills

Financial management

Analytical skills

Problem solving

Decision making

Staff supervision

Accounting software

Spreadsheet

Word processing

Written communication

Verbal communication

Time management

Stress management

Education

Diploma in Accounting or Business Administration

Job description

The Finance Officer position is located in Inuvik and reports to the Executive Manager.

The Inuvik Housing Authority is responsible for the delivery of social housing in Inuvik.The Finance Officer is responsible for the Operations & Maintenance (O&M) budget for public housing in the community; payroll; accounts receivable; accounts payable; tax reports and remittances; and producing monthly rent reconciliations and quarterly variance reports for the NWT Housing Corporation.The Finance Officer must ensure that all financial information is properly recorded and kept current.Other related duties as assigned by the Executive Manager.

Failure to successfully complete all tasks could have a dramatic effect on the operations of the Inuvik Housing Authority and could lead to financial mismanagement of the Authority.Failure to collect accounts receivable in a timely manner could have adverse effects on the Authority’s ability to meet its financial obligations.Failure to promptly pay accounts payable could lead to financial hardship for contractors and private businesses that provide services to the Authority.Failure to properly complete and submit the monthly rent reconciliations and quarterly variance reports could have adverse effects on the Authority’s ability to meet its financial obligations.

The Finance Officer is responsible for providing support, training, and directly supervising the Administration Clerk.

The Finance Officer is required to be ‘on call’ on a rotational basis.A cellular telephone is provided for this purpose.After hour callouts may require the Finance Officer to respond to public housing units; a driver’s license and access to a vehicle would be an asset but is not required. ‘On call’ compensation is detailed in the offer of employment.

RESPONSIBILITIES

1. Prepare financial reports, in consultation with the Executive Manager, in order to ensure sufficient funds and a clear and accurate picture of the current financial situation:

• Estimate revenues and expenses
• Prepare monthly variance reports
• Prepare quarterly variance reports
• Prepare additional financial reports including income statements, balance sheets and other reports as may be requested by the Board of Directors, Executive Manager, or NWT Housing Corporation.
• Provide financial advice and make recommendations on revenues and expenditures

2. Maintain the day-to-day financial operations of the Authority ensuring the accuracy and timeliness of the financial system:

• Establish and maintain the general ledger
• Reconcile and prepare bank statements
• Manage and reconcile the accounts payable
• Manage and reconcile the accounts receivable
• Manage payroll and benefits operations
• Update the leave management system
• Prepare payroll reports and issue income tax documents (i.e. T4s)
• Prepare and issue GST returns
• Assist with year-end audit procedures

3. Administer projects, programs and services in order to ensure the prompt payment of contracts:

• Assist with the preparation of funding proposals
• Administer project and program funds (M & I’s, Apprenticeship)

4. Maintain the Computerized Financial Accounting System:

• Ensure the integrity of the financial data
• Maintain an appropriate and up-to-date computerized financial accounting system
• Provide recommendations for improvements to the Executive Manager

5. Provide support, training and supervision to Admin Clerk/Receptionist.

• Provide training, daily support and supervision to one staff member
• Conduct the annual performance appraisal and should conduct quarterly employee performance (progress) reviews
• Provide recommendations for operational improvements to the Executive Manager

6. Provide assistance to the Executive Manager in the following day-to-day office operations in order to ensure an effective and efficient work environment:

• Set up and maintain filing systems
• Assist with the development of financial policies and procedures
• Coordinate repairs to office equipment
• Maintain an asset registry

KNOWLEDGE

The incumbent should have the following knowledge:

• Knowledge of generally accepted accounting principles, accounting theories and principles
• Financial management including the preparation of financial reports such as income reports and balance sheets
• Accounting knowledge including knowledge of general ledgers, chart of accounts, accounts payable and accounts receivable
• Knowledge and experience in the administration of payroll and benefits
• Knowledge and experience in the administration and remittance of payroll taxes and GST
• General understanding of the audit practices

SKILLS

The incumbent must demonstrate the following skills:

• financial management skills
• analytical and problem solving skills
• decision making
• experience motivating and supervising staff
• computer skills including the ability to operate a computerized accounting program and spreadsheet and word processing programs
• effective written and verbal communications skills
• time and stress management

Personal Attributes

The incumbent must maintain strict confidentiality in performing the duties of the Finance Officer. The incumbent must also:

• Be committed to following all applicable legislation, policies and procedures
• Demonstrate a dedication to the position and the community
• Demonstrate respect and consideration for others
• Demonstrate cultural awareness and sensitivity
• Demonstrate sound work ethics
• Maintain standards of conduct
• Be consistent and fair
• Be flexible

This level of knowledge and skills is normally acquired through completion of a second level towards a professional accounting designation or a Diploma in Accounting or Business Administration and 2 year of related experience.