Finance & Office Coordinator

SitePartners; Abbotsford; On-site; CAD 50,000 - 63,000; Full time

Benefits offered by this job

Company laptop (Apple)

Extended health benefits plan + health

Health spending account

Office coffee, snacks, and refreshment

Dogs in the office

Job summary

SitePartners, a marketing agency for industrial sectors, is seeking an entry-level Finance & Office Coordinator in Abbotsford. You will handle structured financial tasks and office operations, with training provided on our systems.

The role emphasizes accuracy, organization, and reliability, working across AP/AR, payroll support, and client-facing duties in a collaborative environment.

Qualifications

• Detail-oriented with strong organizational skills.
• Comfortable managing multiple priorities across finance and office tasks.
• Friendly, professional, first point of contact for clients and visitors.
• Post-secondary education in Accounting, Finance, or Business Administration preferred.
• Experience with AP/AR concepts is a plus.

Responsibilities

• Process and accurately record accounts payable and receivable entries.
• Assist with invoice generation, tracking, and follow-up.
• Support monthly reconciliation of expense accounts and bank transactions.
• Maintain employee financial records and assist with payroll tasks.
• Greet clients and manage meeting rooms, welcome packages, and office supplies.

Skills

Detail-oriented

Organized

Friendly & professional

Multi-tasking

Education

Post-secondary education in Accounting/Finance/Business Administration

Tools

QuickBooks

Xero

Job description

SitePartners is a specialized marketing agency built for the industrial sector. We solve business problems, build brands, and drive growth for the construction, manufacturing and resource sectors. We are a full-service marketing partner that moves organizations forward. We have an exciting opening for a Finance & Office Coordinator to join our team. This is an entry-level role split between structured financial tasks (the majority of your time) and keeping our office running smoothly day to day. We'll train you on our specific systems and processes, so what matters most is the accuracy and organization you bring with you.

So what kind of person fits the role? Someone who's detail-oriented and reliable, and who doesn't let either side of the role slip when priorities compete. A person who's just as comfortable double-checking a reconciliation as they are greeting a client at the door, and who takes pride in keeping things running smoothly behind the scenes.

Key Responsibilities:

Transaction Processing & Data Entry

• Process and accurately record accounts payable, accounts receivable, and expense entries
• Assist with invoice generation, tracking, and follow-up
• Ensure all financial transactions are entered into systems with precision and on time
• Support proper documentation of receipts, invoices, and payments

Reconciliation & Compliance Support

• Assist with monthly reconciliation of expense accounts and bank transactions
• Identify discrepancies and flag them for Finance Manager review
• Assist with GST tracking and documentation
• Support preparation of materials for regulatory reporting

Payroll & Cross-Functional Finance Support

• Support payroll processing activities
• Assist with preparation of Records of Employment and T4 documentation
• Maintain accurate employee-related financial records
• Support Operations and leadership with basic financial data requests

Client & Guest Experience

• Greet and welcome clients and visitors in a professional and friendly manner
• Prepare meeting rooms, including refreshments and required materials
• Coordinate and deliver client welcome packages and gifts

Office Operations & Administrative Support

• Maintain a clean, organized, and welcoming office environment, fully stocked with supplies
• Manage vendor relationships, including cleaning, maintenance, and IT
• Support travel arrangements for internal staff
• Coordinate sourcing and purchasing of office furniture, supplies, and equipment
• Manage incoming and outgoing mail, deliveries, and courier services
• Support internal events and maintain organized digital filing systems
• Assist with special projects and support Site entities and sister companies as needed.

Qualifications

• 0-3 years of experience in a bookkeeping, administrative, or office coordination role, recent grads welcome
• Familiarity with core accounting concepts (AP, AR, basic reconciliations) is an asset
• Experience with accounting software (QuickBooks, Xero, or similar) is an asset
• Strong attention to detail and organizational skills
• Comfortable managing multiple priorities across finance and office administration tasks
• Friendly and professional, comfortable being the first point of contact for clients and visitors
• Post-secondary education in Accounting, Finance, Business Administration, or a related field is preferred

SitePartners \"Must Haves\"

• You care about getting it right, precision and accuracy drive you
• You're a self-starter who takes ownership of your work and follows through
• You have a sense of humor and love to have fun, but take your responsibilities seriously

Benefits of Working for SitePartners

• Compensation: $50,000 - $63,000 (based on experience)
• Extended health benefits plan + health spending account
• Company laptop (Apple)
• Office coffee, snacks, and refreshments
• Dogs in the office - Woof!

SitePartners is an equal opportunity employer dedicated to fostering a diverse, equitable, and inclusive workplace where every employee feels valued and empowered. We believe our differences make us stronger and actively seek to build a team that reflects the rich diversity of the communities we serve. We strive to ensure equal opportunities for all employees, regardless of race, ethnicity, gender, sexual orientation, religion, age, disability, or any other unique characteristic, and we are committed to continually improving our practices.

Join us in our commitment to building a workplace where every voice is heard and everyone has the opportunity to make a meaningful impact.

If you require accommodations at any stage of the application or interview process, please let us know, and we will work with you to meet your needs.