Finance Coordinator (Part Time)

Hearth Place Cancer Support Centre; Oshawa; On-site; CAD 36,000 - 43,000; Part time

Job summary

Hearth Place Cancer Support Centre in Oshawa, ON seeks a detail-oriented Finance Coordinator to manage full-cycle bookkeeping and CRA compliance for a small nonprofit. This on-site role reports to the Executive Director, handling charitable filings, payroll, and financial reporting for a 12-person staff.

The position emphasizes accuracy, integrity, and independence, including working with auditors and maintaining internal controls in a compassionate nonprofit setting.

Qualifications

• 5 years of full-cycle bookkeeping experience in Canadian charities.
• Experience filing T3010S and HST/PSB rebates.
• Knowledge of ASNPO (Not-for-Profit Standards).
• Advanced QuickBooks Online and Excel skills.
• Strong data analysis and reconciliation abilities.

Responsibilities

• Manage accounts payable/receivable, reconciliations, and bank deposits.
• File the Annual Registered Charity Information Return (T3010) to maintain charitable status.
• Issue donation receipts in compliance with CRA guidelines.
• File PSB rebate applications to maximize rebates.
• Process payroll for 12 staff and prepare year-end T4/T4A slips.
• Prepare monthly financial statements and quarterly reports for the Executive Director and Treasurer.
• Track and reconcile fundraising revenues and expenses.
• Coordinate with external auditors and ensure audit readiness.
• Assist in implementing and monitoring internal financial controls.

Skills

Full-cycle bookkeeping

Non-profit sector experience

Data reconciliation

Attention to detail

Integrity & discretion

Tools

QuickBooks Online

Microsoft Excel (Advanced)

Microsoft Office

Job description

Job Posting: Finance Coordinator

Organization: Hearth Place Cancer Support Centre

Location: Oshawa, ON (On-Site only position)

About the Role

Hearth Place is seeking a detail-oriented Finance Coordinator to join our team. This role is perfect for a financial professional who thrives on accuracy and wants to play a key part in the operational success of a grassroots non-profit. You will ensure our financial systems are robust, transparent, and fully compliant with CRA regulations and Canadian Accounting Standards for registered charities. At Hearth Place Cancer Support Centre, your work directly supports individuals and families navigating cancer, so every reconciliation, every entry and every report truly matters. Reports to: Executive Director

Key Responsibilities:

• Full-Cycle Bookkeeping: Manage accounts payable/receivable, monthly bank and credit card reconciliations, and prepare and process bank deposits, ensuring accurate ledger reconciliation.
• Charitable Compliance: Lead the preparation and filing of the Annual Registered Charity Information Return (T3010) to ensure charitable status remains in good standing.
• Tax Receipting: Issue official donation receipts in strict compliance with Canada Revenue Agency (CRA) guidelines.
• HST Rebates: File Public Service Bodies' (PSB) Rebate applications to maximize recovered funds.
• Payroll & Year-End: Process bi-weekly payroll for a staff of 12, issue Record of Employment (ROE) forms as required, and prepare annual T4 and T4A slips.
• Board & Financial Reporting: Prepare accurate monthly financial statements and quarterly reports for the Executive Director and Treasurer to support the Board of Directors.
• Fundraising Support: Prepare, track, and reconcile revenue and expenses from fundraising events and campaigns.
• Audit Preparation: Coordinate seamlessly with external auditors by gathering requested documentation, reconciling discrepancies, and ensuring adherence to Canadian accounting standards for not-for-profit organizations.
• Policy Support: Assist in implementing, monitoring, and maintaining financial Standard Operating Procedures (SOPs) and internal controls.

Qualifications

• Experience: 5 years of full-cycle bookkeeping experience, with specific, direct experience within the Canadian and Ontario charitable and/or non-profit sector.
• Technical Compliance: Direct experience successfully filing T3010S and HST/PSB Rebate applications.
• Accounting Frameworks: Strong foundational knowledge of ASNPO (Accounting Standards for Not-for-Profit Organizations).
• Software Proficiency: Advanced proficiency in QuickBooks Online, full Microsoft Suite including advanced Microsoft Excel skills.
• Skills: Exceptional data analysis, reconciliation skills, and meticulous attention to detail.
• Attributes: A high degree of integrity, discretion, and experience maintaining professional boundaries in a compassionate, sensitive environment, as well as the ability to work independently and keep financial records organized and audit ready.

Working Conditions

• The Finance Coordinator will work (on-site) 2.5 days per week (20hrs).
• Compensation: The hiring range for this position is $26-31 per hour commensurate upon experience.

About Us

Through compassionate care, Hearth Place Cancer Support Centre supports the emotional needs of families within the Durham Community and beyond. Established in 1997, Hearth Place welcomes cancer patients and their families to come and share their experiences, find resources, and discover new ways to care for themselves and each other. Our programming encompasses all aspects of a cancer diagnosis including individual counselling, emotional support groups, wellness programs, caregiver and grief support, as well as children’s programming, including support for children diagnosed with cancer.