Finance Assistant, Accounts Payable (Contract)

Canadian Cancer Society; Toronto; Hybrid; CAD 48,000 - 50,000; Part time

Job summary

Finance Assistant, Accounts Payable (Contract) at Canadian Cancer Society in Toronto, ON, is a hybrid role supporting weekly invoice processing, PAP reviews, and corporate credit card administration. The position reports to the Senior Manager, Finance and contributes to timely payments and internal control compliance.

Candidates should have at least 1 year in AP, a accounting or business credential, strong Excel and NetSuite skills, good communication, attention to detail, and bilingual

Qualifications

• 1 year of experience in accounts payable or related field.
• Undergraduate degree or post-secondary diploma in accounting or business.
• Excellent customer service and communication skills.
• Proficient in Excel and accounting systems (NetSuite preferred).
• Bilingual in French and English required.

Responsibilities

• Process weekly invoices, expense claims, rents and other payments.
• Reconcile to bank statements and NetSuite entries.
• Support PAP and month-end tasks.
• Assist with corporate credit card processes.
• Resolve AP inquiries via email and provide timely support.
• Assist with year-end AP audit activities.
• Contribute to process improvements and new system implementations.

Skills

Customer service

Communication

Attention to detail

Teamwork

Cyber security awareness

Education

Undergraduate degree or diploma in accounting or business

Tools

Excel

NetSuite

Job description

Finance Assistant, Accounts Payable (Contract)

FINANC

2 days ago Requisition ID: 2052

Job Title: Finance Assistant, Accounts Payable (Contract)

Vacancies: This posting is for (1) current vacancy

Location: Toronto, ON | Ottawa, ON | Halifax, NS | Montreal, QC | Québec, QC (Detailed office location information can be found by visiting this link: https://cancer.ca/en/contact-us)

Work Model: Hybrid Work Model

Salary Band: 2 ($48,000 - $50,000 CAD)

HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA

The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. It takes a society to take on cancer – and the Canadian Cancer Society is leading the way

MAKING AN IMPACT

Reporting to the Senior Manager, Finance, this position will be responsible for supporting Accounts Payable (AP) processes such as ensuring timely processing of weekly payments, review of pre-authorized payments (PAP), and supporting the corporate credit card process, while ensuring compliance with CCS expense policies and internal controls.

WHAT YOU’LL BE DOING

• Accounts Payable
• Review, verify and process weekly invoices, employee expense claims, rents and other payment requests in accordance with CCS policies and procedures.
• Act as primary contact to work with CCS internal stakeholders to ensure timely completion of all pre-authorized payments (PAP) month-end tasks including verifying all supporting documents are accurate, approved, reconcile to bank statements, and accounted for in NetSuite.
• Process weekly payables through integration/importing process from various departments such as Transportation, Grants and Research.
• Review and resolve all issues and exceptions from the Palette Invoice Log and NetSuite Exceptions Role to ensure invoices flow correctly.
• Support the ongoing administration and transaction issues of the company-wide expense report software Palette and ensure escalation to the appropriate Finance team for timely resolution.
• Ensure timely resolution of staff inquiries to the Accounts Payable email inbox.
• Support corporate credit card processes such as transactions importing, tracking, maintenance of US Bank platform, new card and limit requests, and supporting staff users to resolve issues.
• Work with staff to troubleshoot and resolve all issues for the above.
• Support the AP team as a secondary backup for all these processes as assigned.
• Other tasks as required
• Contribute to process improvement initiatives and new system implementations.
• Work with Senior Manager to document any new AP processes including any changes.
• Support year-end audit for AP requests and coordinate with AP team.
• Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.
• Other duties as assigned.

QUALIFICATIONS:

• At least 1 year of experience in similar or related field.
• Undergraduate degree or post-secondary diploma in accounting or business.
• Excellent customer service and communication skills (verbal and written) required.
• Proficient in Excel and accounting systems (complex systems e.g. NetSuite preferred).
• Positive, solutions-focused with a ‘can do’ attitude, and ability to work both, by yourself and as part of a team.
• Excellent attention to detail and strong organizational skills, with an ability to prioritize and multitask to meet time sensitive deadlines.
• Possess a strong knowledge of accounting principles.
• High awareness of and adherence to cyber security and related protocols.
• Bilingualism (French/English) is required due to the organization’s nationwide operations and the need for effective communication across various regions.
• Others may apply

*For roles based in Quebec, French is required. Knowledge of another language may be required depending on job responsibilities and business needs.

WHAT YOU CAN EXPECT FROM US:

CCS provides impactful opportunities to transform the lives of Canadians affected by cancer. We are devoted to creating an inclusive workplace that celebrations diverse experiences and skills, encouraging all qualified candidates to join us. Our inspiring culture is rooted in our core values and commitment to meaningful change:

COURAGEOUS UNITED CARING RIGOROUS

We offer a competitive salary, excellent benefits, including paid parental leave, family sick time, and health insurance—and a fulfilling work environment where your efforts make a meaningful impact daily.

COME AS YOU ARE

At CCS, we celebrate individuality and the strength of diversity. We are committed to fostering an inclusive and equitable workplace that empowers everyone. We encourage applications from all qualified candidates, including those from equity-deserving groups such as BIPOC, 2SLGBTQI+ communities, individuals with disabilities, veterans, and others who contribute to the richness of our organization. Together, we unite Canadians to shape the future of cancer care.

OTHER INFORMATION:

CCS is dedicated to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you!

Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.

Privacy Disclosure

We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate anonymized recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting [e-mail]. For more information about our privacy practices, visit cancer.ca/privacy.

AI Disclosure

We are committed to transparency and, the responsible use of technology in our hiring process. Artificial intelligence (AI) tools may be used to assist with certain administrative or screening tasks; however, all hiring decisions are made by people. We review and approve AI-assisted outputs are to ensure fairness, accuracy, and alignment with our