Accounts Receivable Coordinator

CPCS Transcom Ltd.; Ottawa; Hybrid; CAD 50,000 - 58,000; Full time

Job summary

CPCS is seeking an Accounts Receivable Coordinator to support data entry and reconciliation of financial transactions within our Finance team. The role involves invoicing, payments reconciliation, and maintaining orderly records in a multi-currency environment.

You will work under the Director of Finance to ensure timely client invoicing, resolve discrepancies, and uphold confidentiality while staying compliant with tax and reporting standards.

Qualifications

• Bachelor’s degree or College diploma in accounting.
• At least 2 years of experience in accounts receivable, preferably in a multi-currency/international organization.
• Knowledge of accounting rules, practices, tax laws, and reporting requirements.
• Proven ability to calculate, post, correct, and manage accounting figures and financial records.
• Familiarity with payment regulations and fair credit practices.
• High ethical standards for handling confidential information and monetary transactions.
• Experience in preparing financial reports and performing account reconciliations.
• Proficiency in MS Word, and Excel.
• Ability to adapt to and learn new software, such as Deltek Vantagepoint.

Responsibilities

• Prepare client invoices in a timely manner in accordance with client contracts.
• Coordinate with Project Directors, Project Managers, and Accounts Payable for subcontractor invoices and expense claims.
• Investigate and resolve billing discrepancies or misapplied transactions.
• Calculate, prepare, and issue documents related to accounts, such as invoices and statements.
• Code, total, batch, enter, verify, and reconcile time and material invoicing.
• Respond to Project Manager inquiries and maintain good customer relations.
• Maintain filing and record systems; perform related clerical duties.
• Assist in monthly account statement reviews and analysis.
• Ensure confidentiality and privacy of financial records; stay current with regulations.

Skills

Accounts receivable

Billing / Invoicing

Financial reconciliation

Communication

Education

Bachelor’s degree or College diploma in accounting

Tools

Deltek Vantagepoint

MS Excel

MS Word

Job description

Accounts Receivable Coordinator - (ARCO-FIN4.2)

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Job Title

Accounts Receivable Coordinator

Location

Category

Finance

Job Description

CPCS | Advisors to infrastructure leaders
Better infrastructure solutions. Better lives.

Position details
Title:Accounts Receivable Coordinator
Status:New permanent, Full-Time
Location: Ottawa, Montreal, Toronto or other remote location in Canada
Travel:Not required
Annual salary range:CA$ 50,000-58,000

Who we are
At CPCS, we’re collaborative, fun, and deeply dedicated advisors that are shaping the development of infrastructure because the world depends on good infrastructure to function. And good infrastructure can look like this:

• Making better use of existing transport infrastructure through policy or regulatory solutions to reduce congestion .

Our mission is exactly this: Finding the better solution to any given transportation, energy, and infrastructure challenge or opportunity that ultimately affects peoples’ day-to-day lives. Our purpose is clear: Better infrastructure solutions = Better lives . By joining a global employee-owned management consulting firm, you’ll tackle big challenges that shape economies and communities worldwide.

Headquartered in Canada with offices around the world, our 200+ CPCSers have completed over 1,800 projects in 120 countries. On any given day, we could be strategizing ways to reduce road congestion, helping governments modernize their energy sectors, or solving freight transportation challenges. If you thrive on intellectual curiosity, problem-solving, and collaboration, you’ll find your place at CPCS.

We're hiring a full-time, Accounts Receivable Coordinator to support data entry and reconciliation of all transactions within our Finance and Accounting team.

This person in this position is responsible for handling data entry accurately and efficiently, taking care of the preparation of invoices, reconciliation of payments, and issuing statements of account. This role also involves maintaining filing and record systems.

Your responsibilities

Under the guidance of our Director of Finance, you will:

• Administer the timely preparation of client invoices in accordance with client contract agreements.
• Coordinate with Project Directors, Project Managers, and Accounts Payable to ensure timely submission of subcontractor invoices and employee expense claims required for time and material invoicing.
• Investigate and resolve billing discrepancies or misapplied transactions.
• Calculate, prepare, and issue documents related to accounts, such as bills, invoices, account statements, and other financial statements.
• Code, total, batch, enter, verify, and reconcile time and material invoicing.
• Respond to Project Manager inquiries, maintain good customer relations, and solve problems.
• Perform related clerical duties, such as word processing, maintaining paperless filing and record systems.
• Assist the Corporate Accounting and Reporting Manager in monthly account statement reviews and analysis.
• Ensure the strict confidentiality and privacy of financial records.
• Stay current with all regulations, practices, tax laws, reporting requirements, and industry trends.
• Perform other duties as required.

What you bring to the team

• Bachelor’s degree or College diploma in accounting.
• At least 2 years of experience in accounts receivable, preferably in a multi-currency/international organization.
• Knowledge of accounting rules, practices, tax laws, and reporting requirements.
• Proven ability to calculate, post, correct, and manage accounting figures and financial records.
• Familiarity with payment regulations and fair credit practices.
• High ethical standards for handling confidential information and monetary transactions.
• Experience in preparing financial reports and performing account reconciliations.
• Proficiency in MS Word, and Excel.
• Ability to adapt to and learn new software, such as Deltek Vantagepoint.

We're looking for someone who

• Enjoys a challenge
• Has superior oral and written communication skills
• Has strong organizational skills
• Can manage and prioritize multiple tasks under tight timelines
• Can work independently and within teams
• Welcomes coaching and feedback
• Is an avid learner and keeps their skills sharp

This will set you apart from other candidates

• Experience in a multi-currency international organization
• Demonstrated problem identification and problem resolution skills
• Fluency in French

Support for you, professionally and personally
We’re not just about work—we’re about growth, impact, and meaningful connections.

Professional growth: We support your growth at CPCS and professional development by providing training, coaching, mentorship and regular feedback.

Meaningful connection: We believe in engaging collaboratively with passionate, diverse and motivated clients, team members and stakeholders to understand various viewpoints.

Competitive compensation: We offer all team members competitive base salaries along with a benefits package that includes superior health and wellness programs. You could be eligible to receive a performance-based bonus. With time and proven excellence, you may be invited to become a company shareholder and benefit from company dividends and profit sharing. We also believe in offering flexible work arrangements and ample, defined time off.

Applications will be accepted until October 27, 2026.

Our Recruitment Process
Our recruitment process includes the following steps:

• Application review: We carefully assess every application
• A phone screening: A quick chat to get to know you better and answer any questions
• Case study: A written test to assess your quantitative analysis and writing skills
• An interview with the hiring team (VP of the division) and potentially other team members: A deeper conversation about your experience, skills, and what excites you about CPCS
• Final discussion: For some roles, we may have an additional step to ensure a great fit
• Offer and onboarding: If it’s a match, we’ll welcome you to the team!

Please be advised that AI technology is used in the interview process for note recording.

Our recruitment practices
CPCS is an equal opportunity employer. We actively encourage applications from women, Indigenous Peoples, persons with disabilities, veterans and members of underrepresented groups. We foster an environment where our people feel safe, heard and valued. Our belief is that we all have unique talents, perspectives and backgrounds. We do not discriminate on the basis of race, religion, color, gender expression or identity, sexual orientation, national origin, citizenship, age, marital status, disability status, or any other characteristic protected by law.

CANADA: CPCS is committed to, and will strive to ensure that, the Accessibility for Ontarians with Disabilities Act (AODA), 2005, its regulations, standards and all other relevant legislation are applied in a timely fashion. We'll provide all qualified applicants and employees who have disabilities with reasonable accommodations as required by law. If this is your case, please contact [e-mail] or 613-237-2500. Read more about our commitment to accessibility.