Finance Assistant

MTL Cannabis Corp; Pointe-Claire; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company in the cannabis sector seeks a Finance Assistant to manage data entry, vendor relationships, and account reconciliation in a fast-paced environment. The ideal candidate will have at least 2 years of accounting experience and strong skills in Microsoft Office, especially Excel. This role offers an opportunity to contribute to financial reporting and collaborate with management across multiple clinic locations.

Qualifications

• 2 years of experience in accounting.
• Advanced skills in Excel (Pivot Table, VLOOKUP).
• Knowledge of electronic bank payments.

Responsibilities

• Collaborate with Finance Manager team to maintain A/P performance.
• Review and reconcile invoices and expense reports.
• Post and reconcile company payments to general ledgers.

Skills

Communication

Attention to detail

Problem-solving

Analytical skills

Tools

Microsoft Office

SAGE

QuickBooks

Job description

Canada House Clincs Inc. (CHC) is one of 4 entities under the parent company Montreal Cannabis Corp. CHC’s mission is to improve the lives of veterans and civilians through education and personal treatment plans which include medical cannabis. CHC has 12 clinics across the country.

The Finance Assistant is directly responsible for data entry and related duties in posting accounts payable and payments in a fast-paced environment for 2 companies. This includes maintaining ledgers, credit balances, resolving account irregularities, and reporting. You will assist in period end reporting, reconciling accounts and collecting all supporting documentation required for review. This position involves diplomatic interaction with preferred partners, vendors, and senior management as well as collaboration with sister entities.

Your Responsibilities Are To

• Collaborate with the Finance Manager team to maintain A/P performance levels.
• Review invoices and expense reports from all sources for potential errors and/or discrepancies. Match to approved purchase requests.
• Manage vendor files and relationships.
• Act as the company representative for vendors in all aspects.
• Obtain approval for disbursements and necessary back up to support all payments.
• Set up electronic payments.
• Post and reconcile company payments to general ledgers.
• Investigate and resolve billing discrepancies.
• Reconcile credit cards
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Prepare and ready CRA tax remittance per payment schedule.
• Maintain an organized electronic filing system for all appropriate documents including leases, insurance and vendors for two entities and multiple clinic locations (12) nation-wide.
• Produce monthly and quarterly accounting reports and schedules.
• Prepare balance sheet reconciliations and working papers for asset accounts.
• Participate in required meetings providing input and recommendations.
• Adhere to all procedures and policies.
• Serve as a back-up for various accounting and administrative functions.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Perform other duties as assigned.
• Set up Journal entries such as accruals and prepaids monthly and at the yearend, as necessary.
• Psot intercompany transactions.
• Assist in audits and general ledger preparation.
  
  

You Have

• 2 years of experience in accounting.
• Excellent communication skills both verbal and written.
• Advanced competency in Microsoft Office with strong skills in excel (Pivot Table, VLOOKUP, SUMIFS, Formula Audit and Fixing Errors).
• Knowledge and practical experience in SAGE and QuickBooks accounting software.
• Knowledge and practical experience with electronic bank payments
• A sound understanding of accounting and financial reporting principles and practices.
• Meticulous attention to detail with strong organizational skills. A critical thinker.
• An analytical mind with strong conceptual and problem-solving skills.
• An ability to multi-task, work independently and as part of a team as well as under pressure, to meet deadlines.
• An ability to interpret and implement company policies and procedures.
• A team player attitude.