Finance and Capital Asset Coordinator

Socket.dev; Regina; On-site; CAD 60,000 - 80,000; Full time

Job summary

John Howard Society Saskatchewan is seeking a Finance and Capital Asset Coordinator to manage day-to-day financial records and the asset portfolio, including buildings, vehicles and equipment. You will track asset lifecycles, support capital planning and work with leadership for procurement and maintenance across provincial operations.

The role requires strong accounting knowledge, experience with assets, and proficiency in Excel.

Qualifications

• Knowledge of cash flow, GL modules and asset management.
• Experience with capital assets lifecycle, additions and disposals.
• Strong attention to detail and organizational skills.

Responsibilities

• Administer and monitor financial systems for accuracy and accountability.
• Maintain centralized asset inventory including buildings, vehicles and equipment.
• Track asset lifecycle and handle additions and disposals.
• Prepare capital budget analysis and depreciation schedules.
• Coordinate with leadership for capital planning and procurement.
• Prepare financial and budget reports for hubs and leadership.

Skills

Accounting knowledge

Capital Asset Management

Accounts Receivable / Payable

Excel

Communication

Education

University degree in a related field

Criminal Record Check

Tools

QuickBooks

Job description

About the role

Position Overview:

Under the direction of the Director of Finance (DOF), the Finance and Capital Asset Coordinator will be responsible for maintaining day to day financial records, track/manage capital and physical assets in support of operational excellence and organizational strategic direction.

Job Responsibilities:

• · Administer and monitor the financial systems to ensure accountability and accuracy.
• · Create and maintain a centralized asset inventory including but not limited to buildings and contents, vehicles, furniture, tangible assets and all equipment owned by JHSS.
• · Track assets lifecycle and responsible in assets additions and disposals.
• · Analyze asset condition, replacement costs and prepare capital budget.
• · Ensure that all home and vehicle insurances are up to date.
• · Maintain fixed assets schedule and amortization.
• · Work and coordinate with leadership team for capital asset planning, procurement, acquisition and maintenance.
• · Work with Homebase and Homebase hubs for financial processing and capital asset management.
• · Prepare financial and budget reports for homebase and homebase hubs.
• · Communicate and process claims/invoices from the Hubs on a timely manner.
• · Ensure completeness and accuracy of accounting records by verifying supporting documents/receipts.
• · Respond to Manager and Director queries with regards to AR/AP, grants, and other financial transactions.
• · Follow-up with vendors, Managers, and Directors on invoices and payment issues.
• · Assist in annual audit and budgeting process.
• · Support the DOF on tax filings and deadlines.
• · Support the DOF on all grant reporting – creating and maintaining an accurate tracking system to ensure grant report deadlines are met and ensure the appropriate reporting is completed within the grant guidelines.
• · Maintain the daily finance and capital operations of Provincial Office.
• · Other duties required by the Director of Finance.

Knowledge, Skills and Assets:

• •Knowledge of the Mission, Vision and Values of the John Howard Society of Saskatchewan.
• •Knowledge and understanding of compliance with the designated Risk Management policies of the National John Howard Society.
• •Understanding and commitment to the Truth and Reconciliation Commission Calls to Action.
• •An understanding and commitment to the philosophy, goals, and objectives of the John Howard Society.
• •Excellent communication, organizational, interpersonal, and time management skills.
• •Knowledgeable in Accounts Receivable, Accounts Payable, GL Modules and Capital Asset Management.
• •Experience in QuickBooks is an asset.
• Excellent communication and ability to work with others.
• •Above average attention to detail is required for this position.
• •Strong knowledge of Microsoft Office programs, especially Excel.

Qualifications: A combination of the following:

• •University degree in a related field.
• •2+ years work experience in accounting and capital management; a combination of experience and education may be considered.
• •Criminal Record Check.

Additional Information:

The above statements reflect general details considered necessary to describe the principal functions of the job and shall not be construed as the detailed description of all work assignments that may be inherent to the position.

ast doesn’t need to define your future. JHSS requires a Criminal Record and Vulnerable Sector Check for all eligible employees, though the presence of a criminal record will not alone preclude employment and will be investigated to determine the circumstances and the relevance of the convictions for the position being considered in accordance with any applicable legislation.