Accounting Coordinator

Initiatives For Just Communities Inc.; Mitchell; On-site; CAD 42,000 - 48,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP plan

Employee Assistance Services

Paid sick leave

Paid vacation

Job summary

Initiatives for Just Communities (IJC) is seeking an Accounting Coordinator to manage vendor relationships, process invoices and payments, and keep precise financial records. You will handle accounts payable and receivable, ensure correct coding, and assist with month-end tasks in a dedicated non-profit setting.

Reporting to the Payroll & Finance Manager, you will support compliance, prepare ad-hoc reports, and contribute to a culture that values diversity and inclusive service delivery.

Qualifications

• Minimum two years of accounts payable and/or accounts receivable experience.
• Post-secondary education in a related field, or an acceptable combination of education, training, and experience.
• Accuracy and strong attention to detail when working with numerical and financial data.
• A proven self-starter who works with a sense of urgency, follows instructions, and exercises good judgment with minimal supervision.
• Excellent organization and time-management skills, with the ability to work under pressure and meet deadlines.
• Excellent written and verbal communication and relationship-building skills, with the ability to present information clearly and professionally.
• Proficiency in Microsoft Excel and Outlook.
• Ability to maintain confidentiality, including adherence to Manitoba's PHIA and FIPPA.
• Cultural competence and an understanding of diversity, inclusivity, and equity issues.

Responsibilities

• Review, match, and code invoices, ensuring charges are recorded to the correct accounts and cost centres.
• Execute approved payments — cheques and electronic payments — accurately and on schedule.
• Reconcile accounts payable transactions and prepare payment runs for review and approval in accordance with the organization's approval workflow.
• Maintain vendor records, submitting all new vendor set-ups and changes for Director of Finance approval.
• Follow up on outstanding invoices to obtain missing documentation, resolve issues, and ensure timely payment.
• Process all billing and payments for accounts receivable.
• Process donations and issue charitable receipts in compliance with CRA requirements.
• Complete accounts receivable reconciliations and follow up on overdue accounts, referring write-offs and credit adjustments to the Director of Finance for approval.
• Correspond with vendors and internal contacts, respond to inquiries, maintain strong relationships, and resolve problems.
• Assist with month-end and year-end closing processes.
• Assist with implementing changes that support continuous improvement and compliance.
• Prepare ad‑hoc reports.
• Other duties as assigned.

Skills

Accounts payable

Accounts receivable

Excel

Outlook

Attention to detail

Communication

Time management

Judgment

Education

Post-secondary education

Tools

Sage Intacct

Job description

Position Title

Accounting Coordinator

Position Details

• Full-Time – 37.5 hours/week
• Monday to Friday
• Day Shifts: 9:00am-5:00pm
• Annual salary between $41,536.60-$47,648.81
• There will be a three-month probationary period.

About Us

Initiatives for Just Communities (IJC) supports individuals with multi-faceted needs – helping them move forward through healing and culturally relevant support. We walk alongside individuals who have intellectual disabilities, Fetal Alcohol Spectrum Disorder (FASD), and/or those who have been involved with the justice system by providing coordinated, relevant, and cross-system care.

IJC offers support to those whose needs often overlap or fall outside traditional systems of care. With respect for each person’s identity, we provide an enduring presence that supports them in finding or creating a community that is meaningful to them.

As an organization, we value diversity and aim to foster an inclusive workforce that is representative of the communities in which we work and who we serve.

The Position

Reporting to the Payroll & Finance Manager, the Accounting Coordinator will play a key role in managing vendor relationships, processing invoices and payments, and maintaining accurate financial records. The Accounting Coordinator is responsible for matching, reviewing, and coding invoices, ensuring all expenses are recorded in the correct period. In addition, the Accounting Coordinator will review and reconcile all accounts payable transactions. The Accounting Coordinator will also have Accounts Receivable duties.

Why You’ll Love Working Here

• Enjoy comprehensive health and dental benefits with generous employer contributions—your well-being matters to us.
• Build your future with our RRSP plan, supported by employer contributions to help your savings grow.
• Access confidential Employee and Family Assistance Services, giving you support for life’s challenges—both personal and professional.
• Take care of yourself and your loved ones with paid sick leave, so you can focus on what matters most.
• Paid Vacation

What you will do

Accounts Payable (60%)

• Review, match, and code invoices, ensuring charges are recorded to the correct accounts and cost centres.
• Execute approved payments — cheques and electronic payments — accurately and on schedule.
• Reconcile accounts payable transactions and prepare payment runs for review and approval in accordance with the organization's approval workflow.
• Maintain vendor records, submitting all new vendor set-ups and changes for Director of Finance approval.
• Follow up on outstanding invoices to obtain missing documentation, resolve issues, and ensure timely payment.

Accounts Receivable (20%)

• Process all billing and payments for accounts receivable.
• Process donations and issue charitable receipts in compliance with CRA requirements.
• Complete accounts receivable reconciliations and follow up on overdue accounts, referring write-offs and credit adjustments to the Director of Finance for approval.

General (20%)

• Correspond with vendors and internal contacts, respond to inquiries, maintain strong relationships, and resolve problems.
• Assist with month-end and year-end closing processes.
• Assist with implementing changes that support continuous improvement and compliance.
• Prepare ad‑hoc reports.
• Other duties as assigned.

Qualifications

Required

• Minimum two years of experience in accounts payable and/or accounts receivable.
• Post-secondary education in a related field, or an acceptable combination of education, training, and experience.
• Accuracy and strong attention to detail when working with numerical and financial data.
• A proven self-starter who works with a sense of urgency, follows instructions, and exercises good judgment with minimal supervision.
• Excellent organization and time-management skills, with the ability to work under pressure and meet deadlines.
• Excellent written and verbal communication and relationship-building skills, with the ability to present information clearly and professionally.
• Proficiency in Microsoft Excel and Outlook.
• Ability to maintain confidentiality, including adherence to Manitoba's Personal Health Information Act (PHIA) and Freedom of Information and Protection of Privacy Act (FIPPA).
• Cultural competence and an understanding of diversity, inclusivity, and equity issues, including respect for different cultural backgrounds, beliefs, and identities to ensure equitable access to services for all clients.

Assets

• Experience with Sage Intacct accounting software.
• Experience in a non-profit or social services environment.

Conditions of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• Satisfactory Criminal Record Check with Vulnerable Sector Search.
• Valid Class 5 Driver’s License with satisfactory Driver’s Abstract.
• Satisfactory work references.
• Willingness to participate in training and adapt to new processes and procedures, including successful completion of WHIMIS certification and any other compulsory safety courses.
• Adhere to all IJC policies and procedures

Location – 315 HWY 52 W, Mitchell, MB R5G 0Z2

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

We thank all applicants for their interest, but only those selected for an interview will be contacted.