Finance Administrator

Winnipeg Foundation; Winnipeg; On-site; CAD 49,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Health Spending Account

Pension program

Vacation 3 weeks/year

Maternity/Parental Leave Top Up

Professional Development

Job summary

Winnipeg Foundation is seeking a Finance Coordinator to support fund payments, administration, and reporting for charitable assets. You will process grants, assist accounts payable, and help with financial controls and stakeholder reporting.

The role requires a diploma in accounting or office administration and 1–3 years of data entry or bookkeeping experience; strong Excel skills and attention to detail are essential.

Qualifications

• Diploma in accounting or office administration.
• 1–3 years of data entry or bookkeeping experience is an asset.
• Experience with financial reporting is an asset.
• Strong MS Excel skills required.

Responsibilities

• Enter Agency, Designated, and Managed Fund grants.
• Enter coding into FIMS for fund associations and distributions.
• Provide support for accounts payable activities.
• Provide support for gift activities.
• Complete T4A forms and Bare Trust forms as required.
• Support and coordinate daily deposits.
• Assist with Finance & Audit and Investment Committee meetings and materials.
• Participate on internal committees and working groups as required.
• Generate and post monthly fund statements and annual reports.
• Assume other duties as assigned.

Skills

MS Excel

Multitasking

Organizational skills

Verbal & written communication

Time management

Interpersonal skills

Education

Diploma in accounting or office administration

Tools

FIMS

Job description

Winnipeg Foundation is For Good. Forever. We help people give back to our shared community by connecting generous donors with causes they care about For Good. We are an endowment-based public foundation, so gifts are pooled and invested, and the annual earnings are distributed back to the community Forever. Founded in 1921, we are proud to be Canada's first community foundation. Our vision is ‘a Winnipeg where community life flourishes for all.’

The Foundation is committed to work-life balance and diversity, both within the organization and in its work with the community.

We are currently recruiting for the role of

Finance Coordinator – Fund Payments & Administration (Permanent – Full-time)

Our Values

• Trust
• Transformation
• Equity
• Generosity

Our Core Competencies

• Managing Healthy Conflict
• Relationship Building
• Critical Thinking and Decision Making

The Role:

The Finance Coordinator - Fund Payments & Administration - is responsible for supporting the operational effectiveness of the Foundation's finance and fund administration functions. The role ensures the accurate processing, administration, and reporting of fund and grant-related transactions, contributing to strong financial stewardship, regulatory compliance, and exceptional service to fundholders, grantees, and internal stakeholders. Working within established financial controls and procedures, the incumbent maintains critical financial data, supports reporting and payment processes, and contributes to the efficient management of charitable assets entrusted to the Foundation. Through collaboration, accuracy, and attention to detail, the position helps ensure the integrity, transparency, and accountability of the Foundation's financial operations.

Core Areas of Responsibility:

• Responsible for entering Agency, Designated, and Managed Fund grants
• Enter coding into FIMS for fund associations and distributions
• Provides support for accounts payable activities
• Provides support for gift activities
• Completes T4A forms and Bare Trust forms as required
• Supports and coordinates daily deposits
• Assists with Finance & Audit and Investment Committee meetings and materials as required
• Participates on internal committees and working groups as required
• Generates and posts monthly fund statements and annual reports
• Assumes other duties as may be assigned

About You: If your background looks different from below, tell us in your cover letter why you would be a good fit!

Experience, Education, and Credentials

• Diploma in accounting or office administration
• 1-3 years of experience in data entry or bookkeeping is an asset

Skills and Abilities

• Strong ability to multitask and operate multiple applications
• Highly skilled in MS Excel
• Excellent organizational skills and attention to details
• Proficient verbal and written communication skills
• Effective time management with the ability to prioritize competing demands
• Strong interpersonal skills and ability to collaborate with others

What We Offer:

• Starting salary in the range of $49,400 - $61,749
• A comprehensive benefit package including health and dental benefits
• A Health Spending Account
• Access to Consult + (Virtual Doctor Service)
• EFAP program available to employees and family members
• Pension program starting at six months of employment
• Vacation starts at three weeks per year
• Maternity/Parental Leave Top Up
• Professional Development opportunities

Applicants who do not fully satisfy all the essential requirements are nonetheless encouraged to submit their applications for consideration regarding this position. We firmly believe in the potential for diverse perspectives, skills and experience to enrich our team and contribute to the Foundation’s overall success.

The Recruitment Process

As part of the Foundation’s commitment to being transparent, the following are the stages of our recruitment process:

• Job posting closes – August 28, 2026
• Phone screening interview – September 11, 2026 (Tell us about yourself and your experience related to the role)
• First In-person interview – September 22 & 23, 2026 (An opportunity to demonstrate your technical competency and job-related knowledge.)
• Excel Proficiency Assessment– Evaluate your Excel skills against the requirements of the position.
• Second in-person interview - September 29, 2026 (What are your career & professional goals)

During the recruitment process, prospective candidates will be expected to provide specific examples of situations where they have demonstrated the Foundation's values and core competencies.

Winnipeg Foundation is committed to an inclusive, barrier-free environment. It will accommodate applicants' needs under the Accessibility for Manitobans Act (AMA) at all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require accommodation.

Note

Employment is conditional upon verification of eligibility to work in Canada for an employer other than the current employer.