Finance & Administrative Assistant

Fitzii; Calgary; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Team Building

RRSP Matching

Performance Bonuses

Mentorship

Career Development

Paid Vacation

Personal Days

Town Halls

Hybrid Work

Flexible Schedule

Continuous Education

Corporate Events

Job summary

Salopek HR is recruiting for a full-time Finance & Administrative Assistant in Calgary, supporting invoicing, collections and general administration. This role works with project teams to ensure accurate billing and data integrity, while processing payments and maintaining master data.

The ideal candidate has 2+ years in finance administration, strong Excel skills, and meticulous attention to detail. You will contribute to team workflow and cross-functional coordination in a growing

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum 2 years of applicable experience in finance administration, accounts receivable, bookkeeping, or office administration.
• Working knowledge of basic accounting principles, invoicing, collections, and account reconciliation.
• Strong Microsoft Excel skills, including data entry, sorting/filtering, formulas, and basic reporting.
• Strong attention to detail, accuracy, organization, and time management.
• Effective verbal and written communication skills.
• Strong analytical and problem-solving abilities.

Responsibilities

• Prepare, review, and issue customer invoices in accordance with project requirements and supporting documentation.
• Coordinate with project controls and internal teams to resolve billing questions and ensure invoices are accurate and submitted with the necessary backup.
• Process customer payments received and apply cash receipts to customer accounts.
• Monitor customer accounts for overdue balances and conduct collection activities.
• Resolve customer billing disputes and payment discrepancies in a timely manner.
• Maintain accurate customer master data and supporting documentation.
• Participate in cross-training initiatives to develop proficiency in accounts receivable, accounts payable, expense management, payroll support, and other finance functions as assigned.
• Process employee expense claims and corporate credit card reconciliations in accordance with company policies.
• Provide general administrative support on an as-needed basis, including team building events preparation, data entry, meeting coordination, office supply coordination, courier/mail handling, etc.

Skills

Attention to detail

Time management

Communication

Analytical thinking

Education

Diploma or degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

Job description

Finance & Administrative Assistant

Company: Salopek HR

Type: Full-time

Description:

On behalf of our client, Salopek HR is recruiting for a, full time Finance & Administrative Assistant in Calgary.

As a trusted partner, our client has been committed to delivering a comprehensive range of engineering, procurement, and construction management solutions since 2004 to the transportation, energy and agriculture industries. Their team of dedicated, agile, and efficient professionals is based in Calgary, Alberta, and has provided exceptional services to clients across North America. They are a growing company with a culture based on teamwork and supporting each other's professional growth all while having fun. The team is made up of driven and dedicated professionals who care deeply about working together and make a positive impact.

We are looking for a full-time Finance & Administrative Assistant to join their team. If you want a challenge, and want to contribute to your professional growth, this is the place for you. If you see yourself on a team that upholds quality work, builds connections with fellow staff, contractors, and clients, and likes to have fun, then do not let a perfect opportunity pass you by.

RESPONSIBILITIES:

• Prepare, review, and issue customer invoices in accordance with project requirements and supporting documentation.
• Coordinate with project controls and internal teams to resolve billing questions and ensure invoices are accurate and submitted with the necessary backup.
• Process customer payments received and apply cash receipts to customer accounts.
• Monitor customer accounts for overdue balances and conduct collection activities.
• Resolve customer billing disputes and payment discrepancies in a timely manner.
• Maintain accurate customer master data and supporting documentation.
• Participate in cross-training initiatives to develop proficiency in accounts receivable, accounts payable, expense management, payroll support, and other finance functions as assigned.
• Process employee expense claims and corporate credit card reconciliations in accordance with company policies.
• Provide general administrative support on an as-needed basis, including team building events preparation, data entry, meeting coordination, office supply coordination, courier/mail handling, etc.

QUALIFICATIONS:

• Diploma or degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum 2 years of applicable experience in finance administration, accounts receivable, bookkeeping, or office administration.
• Working knowledge of basic accounting principles, invoicing, collections, and account reconciliation.
• Strong Microsoft Excel skills, including data entry, sorting/filtering, formulas, and basic reporting.
• Strong attention to detail, accuracy, organization, and time management.
• Effective verbal and written communication skills.
• Strong analytical and problem-solving abilities.

All applicants mustbe legally entitled to work in Canada, be a resident, and residing in Calgary or be willing to relocate to Calgary, to be considered for the position. We are committed to employment equality.

We thank everyone for their interest however, only candidates selected for an interview will be contacted.

BENEFITS:

• Team Building
• RRSP Matching &Performance Based Bonuses
• Mentorship program
• Career development
• Paid vacation
• Paid personal days
• Quarterly town halls
• Hybrid work location
• Flexible work schedule
• Continuous education
• Corporate events