Finance & Admin Operations Specialist

CFM Custom Fabricators & Machinists Ltd.; New Brunswick; On-site; CAD 42,000 - 66,000; Full time

Job summary

CFM Custom Fabricators & Machinists Ltd. is seeking a detail-oriented Business Support Administrator to support our NDT team. You will provide administrative, financial, safety, and operational support while delivering excellent service to internal and external stakeholders.

Successfully manage multiple priorities in a fast-paced, safety-focused technical environment, ensuring accurate reporting, timely payroll adjustments, billing, purchasing, travel arrangements, and meeting coordination.

Qualifications

• College diploma in Office/Business Administration.
• 2-5 years of experience in an administrative role within a fast-paced environment.
• Strong time management, organizational, and communication skills; able to manage multiple priorities and meet deadlines with high accuracy.

Responsibilities

• Lead end-to-end purchasing and financial support activities, including creating purchase orders, invoice processing, credit card reconciliations, work order administration, and departmental financial reporting.
• Customer billing administration including coordinating approvals, preparing purchase orders, maintaining payment records, and ensuring billing requirements are completed accurately.
• Coordinate weekly time entry and payroll adjustments, ensuring accurate and timely processing while maintaining confidentiality.
• Answer and triage inquiries and direct customers appropriately.
• Shipping and receiving activities including coordinating courier services, tracking deliveries, maintaining inventory records, conducting monthly inventory counts, and ordering stock and consumable supplies.
• Arrange travel, including flights, accommodations, vehicle rentals, and expense report administration.
• Plan, coordinate, and provide administrative support for meetings, events, and team activities as required

Skills

Time management

Communication skills

Organizational skills

Attention to detail

Education

College diploma in Office/Business Administration

Tools

JD Edwards

Job description

CFM Custom Fabricators & Machinists Ltd. is seeking a detail-oriented Business Support Administrator to support our NDT team. You will provide administrative, financial, safety, and operational support while delivering excellent service to internal and external stakeholders.

Successfully manage multiple priorities in a fast-paced, safety-focused technical environment, ensuring accurate reporting, timely payroll adjustments, billing, purchasing, travel arrangements, and meeting coordination.