Dynamic Administrative Support Specialist

United Steelworkers; Toronto; On-site; CAD 61,000 - 73,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

The United Steelworkers seeks an organized, detail-oriented administrative support staff member for the Canadian National Office in Toronto. This full-time one-year contract (with extension potential) supports the Family and Community Education Fund and requires strong MS 365 skills and basic accounting abilities.

Responsibilities include document drafting, data entry, travel and expense processing, invoice payments, calendar management, and hybrid meeting coordination using Outlook and Zoom;

Qualifications

• The successful applicant must have 2–3 years of administrative support experience.
• Strong Microsoft 365 proficiency across Word, Excel, Outlook, and PowerPoint.
• Solid basic accounting skills including reconciling expenses and payments.
• Bilingualism is a strong asset for this position.

Responsibilities

• Provide administrative, organizational, and clerical support to the FCEF team.
• Track project applications and maintain electronic filing and databases.
• Prepare expense reimbursements and reconcile accounts with staff input.
• Schedule and coordinate meetings using Outlook and Zoom for hybrid sessions.
• Assist with travel arrangements and filing travel-related expenses.
• Draft, edit, and format correspondence and documents.
• Assist with reception duties and archive mail handling as needed.
• Support other departments as requested by the Administrative Assistant.

Skills

Administrative support

Microsoft 365 skills

Organizational skills

Attention to detail

Bilingualism

Problem solving

Tools

Word

Excel

Outlook

SharePoint

OneDrive

PowerPoint

Job description

The United Steelworkers seeks an organized, detail-oriented administrative support staff member for the Canadian National Office in Toronto. This full-time one-year contract (with extension potential) supports the Family and Community Education Fund and requires strong MS 365 skills and basic accounting abilities.

Responsibilities include document drafting, data entry, travel and expense processing, invoice payments, calendar management, and hybrid meeting coordination using Outlook and Zoom;