Project Administrator

CEDA; Fort McMurray; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive wages

Excellent benefits

Health spending account

Matching pension contributions

Career growth opportunities

Job summary

CEDA in Fort McMurray, AB is seeking a Project Administrator to support Finance and Operations with project set‑ups, financial reporting, data analysis, and system updates.

The role emphasizes accuracy, Excel proficiency, and collaboration across accounting and operations to keep projects financially on track and informed.

Minimum 3 years in contract administration or project administration and experience with project accounting apps are preferred.

Qualifications

• 3+ years in contract administration, project administration, project billing, or similar role.
• Experience using financial or project accounting applications such as Microsoft Dynamics AX or Salesforce Field FX is a plus.
• Intermediate Excel skills, including PivotTables, formulas, and graphs, are an asset.
• Experience with daily field capture or field data collection systems is a plus.

Responsibilities

• Assist with monthly, quarterly, and annual financial reporting for internal and external stakeholders, including journal entries and reconciliations.
• Set up assigned projects and maintain accurate project information within reporting and field data systems.
• Work with Accounting and Operations to identify and resolve project billing variances.
• Review and reconcile information between field data collection platforms and accounting systems.
• Generate and distribute daily financial and operational reports for business analysis.
• Extract, import, and organize data using Excel-based tools and established processes.
• Coordinate project close-out reviews and ensure billing is finalized.
• Provide additional accounting, reporting, and administrative support as required.

Skills

Detail-oriented

Analytical

Strong communicator

Organized

Multitasking

Tools

Microsoft Excel

Microsoft Dynamics AX

Salesforce Field FX

Job description

In a complex and ever-changing world, we’re the ones who get it done. CEDA is where resourcefulness meets inventiveness, where experience meets innovation and where challenges inspire world-class solutions. With over 50 years of hands-on experience, our skilled workforce takes on the toughest industrial projects with determination, ingenuity and a results-driven approach—always with safety at the forefront.

We help industries thrive by delivering reliable industrial and environmental services that maximize production, mitigate risk and prevent costly outages. Powered by cutting-edge technologies, CEDA provides more than 120 specialized services and cost-effective solutions across North America, creating exceptional value for our clients.

We are committed to putting the right people, in the right place, at the right time while offering an inclusive work environment, opportunities for professional development, a competitive compensation package and excellent benefits.

If you’re ready to take the next step in your career, CEDA has opportunities for you!

Job Description

CEDA is looking to hire a Project Administrator based out of our Fort McMurray, AB location. Reporting to the Team Lead, Accounting and Financial Planning & Analysis, the Project Administrator supports the Finance and Operations teams through project set‑ups, financial reporting, data analysis, and system updates. This role plays an important part in maintaining accurate project information and supporting timely financial and operational decision‑making.

If you’re an organized, detail-oriented professional with experience in project administration, contract billing, or accounting support, this could be the opportunity for you. Bring your Excel skills, analytical mindset, and ability to work collaboratively across Accounting and Operations to a role where you’ll help keep projects accurate, efficient, and financially on track. If you enjoy solving problems, working with data, and making sure the details are right, we’d love to hear from you.

What we offer

• Competitive wages, excellent benefits, a health spending account, and matching pension contributions starting on your first day!
• Monday–Friday, 40 hours per week
• Opportunities for skill development and career growth

Key Duties & Responsibilities

• Assist with monthly, quarterly, and annual financial reporting for internal and external stakeholders, including preparing journal entries, account reconciliations, and supporting documentation
• Set up assigned projects and maintain accurate project information within financial reporting and field data management systems
• Work closely with Accounting and Operations teams to identify, investigate, and resolve project billing and cost variances
• Review and reconcile information between field data collection platforms and accounting systems, investigating discrepancies and making adjustments as required
• Generate and distribute daily financial and operational reports to support business analysis and management decision-making
• Extract, import, and organize data using Microsoft Excel-based tools and established processes
• Coordinate project close‑out reviews, ensuring project activities are complete, billing has been finalized, and all outstanding financial or administrative items have been addressed
• Provide additional accounting, reporting, and administrative support as required

Role Specifications

• Minimum of 3 years’ experience in contract administration, project administration, project billing, or a similar role
• Experience using financial or project accounting applications is an asset, bonus pointsfor experience with Microsoft Dynamics AX or Salesforce Field FX
• Intermediate Excel skills, including PivotTables, formulas, and graphsis an asset
• Experience with daily field capture or field data collection systems is an asset
• Experience interpreting construction-type contracts is an asset

Personal Characteristics

• Detail-oriented and organized, with an eye for accuracy and a knack for keeping information clean and up to date
• Analytical by nature and comfortable working with numbers, digging into discrepancies, and figuring out what doesn’t add up
• Able to juggle multiple priorities and competing deadlines without losing sight of the details
• A strong communicator who enjoys working with Finance, Operations, and multiple Service Lines to keep things moving
• Self‑motivated and proactive, with the initiative to follow established processes while looking for ways to make things better

Additional Information

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required.