File Opening Clerk Boyne Clarke LLP

Kibbi Technologies Inc.; Halifax; On-site; CAD 38,000 - 48,000; Full time

Benefits offered by this job

Wellness subsidies

24/7 virtual healthcare

RRSP matching

Life Insurance

AD&D

Long-term disability (LTD)

Employee Assistance Program

Job summary

BOYNECLARKE LLP is seeking a File Opening Clerk to join the Accounting team in Halifax, NS. The role focuses on opening new client files, ensuring accuracy and compliance, and supporting the accounting group with daily financial tasks.

The ideal candidate has strong attention to detail, excellent organization, and clear communication. The position is in-office and bilingual ability is an asset.

Qualifications

• Experience in administrative roles or file management is preferred.
• Experience with basic accounting functions is a plus.
• Ability to open and manage client files accurately and in a compliant manner.

Responsibilities

• Open new client files and ensure accuracy of information.
• Perform conflict checks and document management tasks.
• Process wires and verify cheque deposits; support year-end closing activities.
• Collaborate with Lawyers and staff to gather required documentation.
• Support training initiatives and promote a respectful, inclusive culture.

Skills

Attention to detail

Organizational skills

Effective communication

Team player

Prioritization

Tools

Outlook

Microsoft Office

Job description

File Opening ClerkFull-time

Boyneclarke Llp

Halifax, NS

File Opening Clerk - Accounting

BOYNECLARKE LLP

At BOYNECLARKE LLP, we are more than just a legal practice; we are a community of Lawyers and Staff committed to success, balance, and wellness. We offer legal services ranging from personal matters to complex business transactions, providing the expertise and systems of a large law firm while keeping the personal touch of a smaller one.

We value our team and understand that a strong culture results in the best client service, and we are proud to be recognized for this as one of Atlantic Business Magazine’s Best Places to Work for 2026.

About This Role

We are in search of a File Opening Clerk to join our Accounting team providing support across the Firm by opening new client files, ensuring that accuracy and compliance standards are met, and providing additional support to other members of the Accounting team. This position connects with Lawyers and Staff and is a great opportunity to learn about many different aspects of the business.

The ideal candidate has excellent attention to detail, organization and prioritization skills, but is above all a positive and effective communicator enthusiastic about contributing to a collaborative culture.

This is a fully in-office position reporting to the Accounting Manager. Though the work will be entirely in English, it is always considered an asset if candidates understand or can communicate in additional languages.

Key Responsibilities

File Opening:

• Complete thorough and accurate conflict checks.
• Create and manage new legal files in the Firm’s document management system, prioritizing urgent requests and opening all other files in a timely manner.
• Ensure accuracy of client and file information upon file opening, identify incomplete information, and research or request missing information as needed.
• Collaborate with Lawyers and Staff to gather required documentation.
• Monitor and resolve discrepancies or issues related to file openings.
• Assist with periodic audits and reporting related to client file data.

General Financial Support:

• Process wires, ensuring the information is complete and entered into the bank and our document management system.
• Verify daily deposit of cheques.
• Assist with additional reporting and year-end closing activities as directed by the Accounting Manager.
• Handle and assist with general accounting inquiries from internal and external parties.
• Provide coverage for other members of the Accounting team as required.

Culture & Engagement:

• Participate in, and contribute to training initiatives within the team.
• Support diversity, equity, inclusion, and reconciliation within the Firm.
• Contribute to the cultivation of a positive environment and promote respectful communication with internal and external stakeholders.

What You Bring

• Experience: Prior experience in administrative roles or file management. Experience with basic accounting functions and/or working in a legal professional setting considered an asset.
• Skills: Excellent attention to detail, organization, and prioritization skills, with the ability to effectively communicate and collaborate with a variety of people.
• Mindset: A team player with a positive approach, self-motivation, and the ability to work independently.
• Tech Proficiency: Adept at using technology such as Outlook and Microsoft Office, with a talent for learning new software quickly.

Why Join BOYNECLARKE LLP?

• Growth & Learning: We foster a culture of continuous learning and offer resources for professional development.
• Work-Life Balance: Enjoy flexible scheduling and generous paid time off to support your career and personal needs.
• Wellness-Focus: Access wellness subsidies, free 24/7 virtual healthcare, and various health and fitness discounts.
• Comprehensive Benefits: Choose from cost-shared health & dental options, participate in our RRSP matching program, and enjoy Firm-paid Life Insurance, AD&D, LTD, and access to Employer & Family Assistance programs.
• Community Impact: Make a difference through Firm-sponsored volunteer time and monthly employee-selected charitable giving.

At BOYNECLARKE LLP, we are dedicated to our communities, clients, and our teams. We know that fostering diversity and inclusion allows everyone to bring their full potential and creates a welcoming and positive environment for everyone. We are committed to continuously learning, growing, and being representative of the communities in which we serve. We encourage applications from individuals of the Global Majority, members of the 2SLGBTQIA+ community, women, and people with disabilities to apply.