Field Project Administrator

AECOM; Calgary; Hybrid; CAD 50,000 - 75,000; Full time

Job summary

AECOM is seeking a detail-oriented Field Project Administrator in Calgary. This role involves managing document control, coordinating logistics, and supporting project management activities. You will work in a hybrid capacity, joining a global team delivering impactful projects in infrastructure. Ideal for junior to intermediate candidates looking to grow their project management skills while contributing to environmental remediation and civil projects.

Benefits

Comprehensive benefits package

Flexible work options

Qualifications

• Minimum 2 years of project coordination/administration experience.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage document control and ensure compliance with standards.
• Coordinate travel arrangements for project teams.
• Assist project managers in tracking project progress.

Skills

Organizational skills

Time management skills

Communication skills

Problem-solving abilities

Education

HS degree or Diploma in Administration

Bachelor's degree in Business Administration or Project Management

Tools

Document control systems

Job description

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Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is actively seeking a detail-oriented and organized Project Administrator to join our team. The ideal candidate will be responsible for managing document control, coordinating travel and logistics, and supporting project management activities to ensure smooth and efficient project execution.

The right candidate can work locally from our Calgary, AB office; plus AECOM can provide hybrid work options to give the flexibility you need to do your best work. This is a regular, full-time position.

So why join us? You’ll have the opportunity to work on various multi-disciplinary and high-profile environmental and civil projects. Once part of Team AECOM you have access to training resources, project management tools, electronic software, and focused technical practice groups that put you in the driver’s seat of your own career!

AECOM has multiple and varied project opportunities and is seeking strong candidates to join our talented team; if you’re ready for the challenge of working in a fast-paced, multi-disciplinary environment, this is the career opportunity for you!

Job Description

The role at AECOM will be a combination of project management and technical work delivery, though the work can/may vary based on the applicant’s experience and career aspirations.

This position is ideally suited to a junior to intermediate administrator or project coordinator with aspirations to develop their project management strengths. This position will primarily support acting project managers as a project coordinator on large multidisciplinary environmental projects in environmental remediation and reclamation.

Responsibilities will include:

· Document Control:

• Maintain and organize project documentation, ensuring all documents are up-to-date and accessible.
• Ensure compliance with document control standards and procedures.
• Track and manage document revisions and approvals.

· Travel Coordination:

• Arrange travel accommodations for project team members, including flights, hotels, and transportation.
• Manage travel itineraries and ensure all travel arrangements are cost-effective and within budget.
• Coordinate travel schedules and resolve any travel-related issues.

· Logistics Coordination:

• Plan and manage logistics for project-related activities, including meetings, site visits, and events.
• Coordinate the shipment and delivery of project materials and equipment.
• Ensure timely and efficient logistics support for project teams.

· Project Support:

• Assist project managers in tracking project progress and milestones.
• Prepare and distribute project reports and updates.
• Coordinate project meetings and prepare meeting agendas and minutes.
• Flexibility to adapt to changing project requirements and priorities.

Qualifications

Minimum Requirements:

• HS degree with 2 years of project coordination/administration experience or Diploma or Certificate in Administration.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Prior experience in project coordination or a similar role.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in document control systems.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving abilities.

Additional Information

Offered compensation will be based on location and individual qualifications. The expected range is $50,000.00 - $75,000.00.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10130003

Business Line: Environment

Business Group: DCS

Strategic Business Unit: Canada

Career Area: Administration

Work Location Model: Hybrid

Legal Entity: AECOM Canada ULC

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Architecture and Planning, Civil Engineering, and Construction

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