Field Project Admin

Allteck; Prince George; Hybrid; CAD 59,000 - 68,000; Full time

Job summary

Allteck is seeking a Project Administrator to join our field operations team in Williams Lake, BC. This full-time role supports project leaders with document control, change orders, purchase orders, timesheets and billing to keep projects on track and aligned with contracts.

You will coordinate information, assist with office administration, track project progress, and liaise with field staff. The position requires 1–3 years of office experience and strong MS Office skills in a fast-paced

Qualifications

• 1–3 years of office or administrative experience.
• Experience in data entry, change order management, or process-driven roles is an asset.

Responsibilities

• Set up and maintain contract and project folders, ensuring accurate document control and version management
• Coordinate travel arrangements, appointments, and meeting logistics including agendas and minutes
• Maintain visas, personal expenses, fuel receipts, vacation requests and other required documentation
• Administer daily time-sheets, providing coding, obtaining approvals and submitting to payroll
• Solve field payroll issues, acting liaison from field to head office payroll department
• Set up, review, code and track all purchase orders and non-PO transactions
• Track, analyze, and report project progress to appropriate managers and/or customers
• Prepare and submit job billings in a timely and accurate manner
• Create, update, and maintain project schedules
• Liaise with Work Leader on current and future projects, reporting, allocations and other departmental requirements
• Perform other duties as required, requested, or assigned

Skills

MS Office

MS Project

Data entry

Attention to detail

Time management

Job description

At Allteck, our values aren’t just words on a wall — they shape how we work every day. Safety comes first, always; we believe good safety is good business, and our mission is to make sure everyone goes home. We genuinely care about our people and the communities where we live and work, because we know that great work is built on looking out for one another. And when we make a commitment, we keep it — we take ownership, follow through, and earn trust through consistent actions. If that sounds like the kind of team you want to be part of, we’d like to hear from you.

We are currently seeking a Project Administrator to join our field operations team. This is a field-based position supporting active construction projects, working alongside the Field Operations Work Leaders, Project Managers, and General Foremen to help deliver corporate projects on time, within budget, and according to specifications. Day-to-day, you will support project leadership with document control, change orders, purchase orders, timesheets, and job billing to keep projects running efficiently and in alignment with contractual requirements, coordinate information and complete customer or unit work reports on behalf of Allteck, and provide support for office administration.

Pay rate: $30 per hour

Location: Williams Lake, Prince George BC

Job Type: Full Time

Responsibilities

• Set up and maintain contract and project folders, ensuring accurate document control and version management
• Coordinate travel arrangements, appointments, and meeting logistics including agendas and minutes
• Maintain Visa’s, personal expenses, fuel receipts, vacation requests and other required documentation
• Administer daily time-sheets, providing coding, obtaining approvals and submitting to payroll
• Solve field payroll issues, acting liaison from field to head office payroll department
• Set up, review, code and track all purchase orders and non-PO transactions
• Track, analyze, and report project progress to appropriate managers and or customers
• Prepare and submit job billings in a timely and accurate manner
• Create, update, and maintain project schedules
• Liaise with Work Leader on current and future projects, reporting, allocations and other departmental requirements
• Perform other duties as required, requested, or assigned

Skills & Abilities

• Professional and collaborative when working with internal teams and external partners
• Strong working knowledge of MS Office, MS Project, and other project scheduling software
• Ability to organize and prioritize work in a fast paced environment
• Detail oriented, easily accepting of change or new direction
• Excellent and efficient data-entry skills
• Meticulous, self-motivated, results-oriented and strong initiative
• Strong problem solving and analytical skills
• Ability to work under pressure and possess strong work commitment
• Ability to work both in a team environment and independently
• Hands-on, able to multi-task and willing to learn and work beyond job-scope when necessary
• Ability to travel required on occasion
• Willingness to learn industry-specific processes, including power line construction and utility operations (training provided)

Education, Training & Experience

• Minimum 1-3 years of office or administrative experience, ideally in data entry, change order management, or process-driven roles
• Experience in the utilities or construction industry is considered an asset

Please note that all applications are kept confidential.