Project Administrator, Heavy Civil Construction – Sparwood BC

Jim-Dent-Construction-; Sparwood; On-site; CAD 55,000 - 75,000; Full time

Job summary

Jim Dent Construction, based in Hope, BC, is seeking a Project Administrator for a Sparwood/Elkford area site to support project operations and document control on a large-scale infrastructure project.

The role requires strong organizational and communication skills, experience with Acumatica ERP, and willingness to travel to remote project sites on a 14/7 shift. Join a dynamic team delivering critical heavy civil work across British Columbia.

Qualifications

• 2–3 years administrative experience, preferably in construction or related industry.
• Post-secondary education in Business Administration, Office Administration or Construction Management is an asset.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience with ERP software (Acumatica preferred) or similar project accounting systems.
• Strong organizational skills with exceptional attention to detail.
• Willingness to travel to remote project sites, including camp-based assignments on a 14/7 shift rotation.
• Familiarity with heavy civil construction operations (earthworks, infrastructure, mining).
• Self-motivated with the ability to work independently.

Responsibilities

• Assist the project team with daily administrative functions.
• Collect, review, scan, and file daily labour and equipment timecards; enter hours into ERP (Acumatica).
• Maintain and manage project documentation including RFIs, submittals, drawings, and correspondence.
• Support procurement activities including PO tracking and vendor correspondence.
• Coordinate travel logistics for project personnel (flights, vehicle assignments, airport transfers).
• Coordinate accommodations for project personnel, including bookings and rotations.
• Coordinate site access, visitor logs, and safety orientation records.
• Manage site office operations including supplies, equipment, and communications.
• Coordinate site facilities and services (washrooms, water, consumables, housekeeping).
• Assist with onboarding of new site personnel and regulatory reporting.

Skills

Administrative experience

MS Office

Strong communication

Attention to detail

Multi-tasking

Travel willingness

Data entry

Driver's licence

Construction familiarity

Education

Post-secondary degree in Business/Office/Construction Mgmt

Tools

Acumatica ERP

Microsoft Office

Job description

Jim Dent Construction, headquartered in Hope, BC, is a respected and long-standing leader in heavy civil construction across British Columbia. With a proven track record of successfully delivering complex infrastructure projects, we’ve built a strong reputation for reliability, performance, and results. Our diverse and highly skilled team brings technical expertise and leadership to every stage of project delivery.

If you are committed to excellence, we invite you to join our team as a Project Administrator at a job site in the Sparwood / Elkford BC area.

Team & Culture

The Project Administrator role is an exciting opportunity to be part of a large-scale infrastructure project in a dynamic, fast-paced environment. The successful candidate will play a critical role in supporting project operations, document control, and site administration functions. A team-oriented mindset and excellent communication skills are essential. The successful candidate will also demonstrate strong problem-solving abilities and be willing to work on a remote project site.

Responsibilities

• Assist the project team with daily administrative functions
• Collect, review, scan, and electronically file daily labour and equipment timecards, and accurately enter labour and equipment hours into ERP system (Acumatica)
• Maintain and manage project documentation including RFIs, submittals, drawings, and correspondence
• Support procurement activities including purchase order tracking and vendor correspondence
• Coordinate travel logistics for project personnel, including flight bookings, company vehicle assignments, airport pickups/drop-offs, and transportation to and from the project site
• Coordinate and manage accommodations for project personnel, including booking rooms, tracking occupancy dates, and ensuring accommodations align with crew rotations and project schedules
• Coordinate site access, visitor logs, and safety orientation records
• Manage site office operations including supplies, equipment, and communications
• Coordinate site facilities and services, including portable washroom servicing, potable water supply, office and lunchroom consumables, and general site housekeeping requirements
• Assist with onboarding of new site personnel
• Assist with regulatory reporting requirements
• Apply creative and practical problem-solving skills to address project challenges in a fast-paced construction environment

Required Qualifications & Skills

• Minimum 2–3 years of administrative experience, preferably in construction or a related industry
• Post-secondary education in Business Administration, Office Administration or Construction Management is considered an asset
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Experience in ERP software (Acumatica preferred) or similar project accounting systems
• Strong organizational skills with exceptional attention to detail
• Ability to manage competing priorities multiple priorities, meet deadlines, and adapt in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to handle confidential information with professionalism and discretion
• Flexibility and willingness to travel to and work on remote project sites, including camp-based assignments on a 14/7 shift rotation
• Familiarity with heavy civil construction operations (earthworks, infrastructure, mining)
• Self-motivated with the ability to work independently
• Strong data entry skills with a high degree of accuracy
• Valid Class 5 Driver’s Licence with a clean driving record

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