Family Law Admin Assistant — Organized Support for Counsel

Impact Recruitment; Vancouver; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Growth opportunity

Diverse family law work

Collaborative team

Job summary

Impact Recruitment is assisting a respected Vancouver law firm in recruiting a Legal Administrative Assistant for its family law practice. The role focuses on high-volume support, document preparation, scheduling, and file management to keep matters organized and on track.

The successful candidate has 3–5+ years of legal support experience, strong time management, and proficiency with Microsoft Office and legal document systems.

Qualifications

• 3–5+ years of experience in a legal support role, preferably within family law or litigation.
• Familiarity with legal procedures, court documentation and filing requirements.
• Proficiency in Microsoft Office; experience with legal document management systems and DivorceMate is an asset.
• Strong time management and organizational skills, with the ability to handle competing deadlines in a demanding environment.
• Clear and professional communication skills, both written and verbal.
• A self-directed and dependable approach, with the ability to work effectively both independently and alongside others.
• Sound judgment, discretion and a high level of professionalism when handling sensitive client information.

Responsibilities

• Support legal counsel with the day-to-day coordination and administration of family law files.
• Prepare, review and format legal documents, pleadings, financial disclosures and court materials.
• Organize documentation and exhibits for applications, hearings and trials.
• Coordinate court appearances, mediations, examinations for discovery and other scheduled proceedings.
• Maintain accurate calendars, deadline reminders and file records to ensure important dates and deliverables are tracked.
• Communicate professionally with clients, opposing counsel and court personnel regarding documentation, scheduling and procedural matters.
• Oversee file administration, including conflict checks, file maintenance, billing, retainers and payment processing.
• Prepare client correspondence, assist with legal forms and provide general administrative support as required.

Skills

Legal support experience

Time management

Communication skills

Tools

Microsoft Office

Legal document management systems

DivorceMate

Job description

Impact Recruitment is assisting a respected Vancouver law firm in recruiting a Legal Administrative Assistant for its family law practice. The role focuses on high-volume support, document preparation, scheduling, and file management to keep matters organized and on track.

The successful candidate has 3–5+ years of legal support experience, strong time management, and proficiency with Microsoft Office and legal document systems.