Family Law Legal Assistant

Ruby & Co.; Toronto; Hybrid; CAD 70,000 - 86,000; Full time

Job summary

Ruby & Co. is seeking an experienced Legal Assistant to join its Family Law team in a hybrid-remote role with only two days in the office. The ideal candidate has 5+ years supporting a Family Law practice and a strong command of Ontario filing rules.

You will prepare, revise, and format legal documents, manage calendars, coordinate court filings, assist with billing, and liaise professionally with clients and counsel. This is a collaborative, respected firm offering long-term growth.

Qualifications

• 5+ years supporting a Family Law practice in a law firm.
• Strong knowledge of Ontario Family Law Rules and court filing procedures.
• Excellent transcription, proofreading, and document formatting skills.

Responsibilities

• Prepare, revise, proofread, and format legal documents, correspondence, and court materials.
• Draft and manage family law documentation per Ontario Family Law Rules.
• Coordinate electronic and physical court filings and ensure deadlines are met.
• Manage lawyers' calendars, schedule appointments, meetings, mediations, and conferences.
• Communicate professionally with clients and counsel; assist with billing and pre-bills.
• Open new client files and maintain organized filing systems.

Skills

Legal support experience

Attention to detail

Client communication

Time management

Education

Paralegal certificate

Tools

Microsoft Office

DivorceMate

ACL

3E Billing

Job description

Our client, a well-established and respected law firm, is seeking an experienced Legal Assistant to join its Family Law team. This role is hybrid-remote with only 2 days in office.

Responsibilities

• Prepare, revise, proofread, and format legal documents, correspondence, and court materials.
• Draft and manage family law documentation in accordance with the Ontario Family Law Rules and court filing requirements.
• Coordinate electronic and physical court filings while ensuring all deadlines are met.
• Manage lawyers' calendars, schedule appointments, meetings, mediations, and conferences.
• Communicate professionally with clients, opposing counsel, court staff, and other stakeholders.
• Prepare monthly pre-bills and assist with billing administration.
• Open new client files and maintain organized electronic and physical filing systems.
• Process expense reports, courier requests, and other administrative documentation.
• Scan, photocopy, bind, and organize legal materials for distribution.
• Coordinate travel arrangements and reservations as required.
• Maintain file integrity by organizing, archiving, and managing active and inactive files.
• Assist with special projects and provide additional administrative support as needed.

Requirements

• Legal Assistant, Law Clerk, or Paralegal diploma or certificate from an accredited institution.
• 5+ years of experience supporting a Family Law practice in a law firm.
• Strong knowledge of Ontario Family Law Rules and court filing procedures.
• Experience preparing both routine and complex family law documents.
• Proficiency with Microsoft Office, DivorceMate, and ACL.
• Experience with billing administration and pre-bills, preferably using 3E.
• Excellent transcription, proofreading, and document formatting skills.
• Experience with document management systems is considered an asset.
• Strong organizational, time management, and multitasking abilities with exceptional attention to detail.
• Excellent verbal and written communication skills and a client-focused approach.

Compensation

• Salary up to $78,000, commensurate with experience.
• Hybrid work arrangement (2 days in office).
• Opportunity to join a collaborative, supportive, and highly respected law firm.
• Long-term career growth and professional development.